HomeMy WebLinkAboutKit Housing - 2016-06-15
Minutes
Board of Directors Meeting
Wednesday, June 15th , 2016
11 Weber Street W Kitchener
PRESENT: B. McColl (Chair)
Directors: T. Bleaney, R. Parent, A. Chin, B. Ioannidis, L.
Keys, F. Etherington
General Manager: L. Trumper
Manager of Accounting: S. Heide
Manager of Facilities: I. Anghel
Account Analyst: C. Suciu
REGRETS: B. Vrbanovic, P. Kohli, M. Seiling
Meeting Opening
1.1 Call to Order
T. Bleaney, Vice-Chair, called the meeting at 4:07
1.2 Declaration of Conflict of Interest.
There was no conflict of interest declared.
Bob McColl joined the meeting at 4:10
1.3 Approval of Agenda:
Res #01-06-16: Approval of Agenda
On a motion by L. Keys seconded by F. Etherington, that the agenda be approved as
modified.
1.4 Approval of Minutes
Minutes were circulated with the agenda.
Res #02-06-16: Approval of Board Minutes – May 18th, 2016
On a motion by B. Ioannidis seconded by L. Keys, it was resolved that the
minutes of the Board Meeting of May 18th, 2016 be accepted as amended.
2. Finance & Administration Business
2.1 Financial Report for the period ending May 31, 2016
Scott presented the financial report and provided information on the following:
Financial report for the provincial portfolio as well as Cedar View and Howe
Small YTD deficit for provincial portfolio
Cedar View and Howe are reporting an operating surplus
Res #03-06-16: Approval of Financial Report
On a motion by R. Parent, seconded by A. Chin and CARRIED, it was resolved
that the Board accepts the Year-to-Date Financial Report for the period ending
May 31, 2016.
2.2 Rental Arrears for May 31, 2016
Rental Arrears Report for May 2016 was circulated with the agenda. Camelia presented the
report. The rent arrears were at 5% and we had 6 vacancies.
2.3 Tenant Placement Report
Tenant Placement Report for May 2016 was circulated with the agenda. Scott presented the
report. During the month of May we had 8 notices to vacate
3. Facilities Operations/Property Management Business
3.1 430 Connaught Housing Development Update
The building permit for 430 Connaught Housing Development was obtained on May 31, 2016.
Construction is set to start on June 8, 2016 and is estimated to take about 11 months.
3.2 Elevator modernization at 25 Joseph and 20 Union Lane
The elevators at 25 Joseph Street and 20 Union Lane are due for modernization. The work at
20 Union Lane will be more problematic as there is only one elevator in the building and the
work will take about 10 days to complete.
Tenders were sent out to ThyssenKrupp, Kone Elevators, Delta Elevators and Schindler
Elevators. At the meeting Julian presented the quotes from ThyssenKrupp and Delta Elevators.
There are some big differences in time and cost between the two companies. As this is not an
urgent matter it can wait until September’s board meeting when Julian should have more
information.
The board recommended hiring a consultant to decide what needs to be replaced and then
proceed with a recommendation.
4. Matters for Discussion
4.1 GM’s report
Lori provided information on the following:
Strategic Planning update
ONPHA Annual Conference scheduled for November 4 -6, 2016 at the Sheraton
Centre in Toronto. Two staff will be selected to attend and if any Board members are
interested in attending they should let Lori know
KHI 2017 Budget Process will commence in the next few months
Lori has met with representatives for the Region of Waterloo Licensing and
Enforcement department and Public Health to conduct a thorough review of our
smoke free policy, specifically, as it relates to our buildings at 35 David Street and 25
Joseph Street.
6. Matters for Noting – N/A
7. Meeting Closing
7.1 Next Regular Meeting
Next meeting: Wednesday September 21, 2016 @ 4:00 PM.
7.2 Meeting Adjourned
Res #07-05-16: Approval to Adjourn
On a motion by T. Bleaney seconded by A.Chin, it was resolved that the Board
meeting of June 15, 2016 be adjourned at 5:18 p.m.
.
__________________________ _____________________________
Chair Date
__________________________ ____________________________
Date
Vice--Chair