HomeMy WebLinkAbout2017-01-05
SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE MINUTES
JANUARY 5, 2017 CITY OF KITCHENER
The Safe and Healthy Community Advisory Committee met this date, commencing at 4:05 p.m.
Present: Councillors D. Schnider and S. Marsh and Ms. T. Smith, Ms. E. Clarke, Ms. A. Venner,
Ms. J. Metzger and Messrs. G. Albert, S. Bongelli, A. Ganem-Mohamed, D. Witmer and
B. Page.
Staff: D. Campbell, Manager, Community Resource Centres
L. Korabo, Committee Administrator
1.WELCOME AND INTRODUCTIONS
Ms. D. Campbell welcomed Committee members and introduced herself indicating she was
facilitating this meeting as Mr. M. Hildebrand, who is the main staff support for the Committee,
was unavailable to attend. A roundtable of introductions followed with all members advising of
their interest in applying for appointment to the Safe & Healthy Community Advisory
Committee.
2.ADVISORY COMMITTEE TRAINING
Mr. C. Goodeve, Manager of Council / Committee Services & Deputy City Clerk, presented an
orientation overview entitled ‘Advisory Committee Roles, Responsibilities and Relationships’
which outlined how advisory committees fit within the overall corporate context of the City of
Kitchener. Each advisory committee has a term of reference describing its purpose and scope,
as well as composition and reporting line. All advisory committees report through one of three
Standing Committees of Council; the Safe & Healthy Community Advisory Committee
(SHCAC) reports through the Community and Infrastructure Services Committee, which then
forwards its recommendations to Council for final decision.
Mr. Goodeve then reviewed meeting protocols, information concerning presentations and
delegations before committees, how questions / answers are to be facilitated, debate /
discussion and motions / recommendations and the roles of Chair and Vice-chair. The
Committee was advised that a Code of Conduct is in place governing the actions of members
of Council and Committees. Members have been provided with copies of all relevant
documents and policies for their reference.
3.SURVEY OF EXPECTATIONS
The Committee was circulated with a survey to gather feedback on volunteer experience and
expectations with the advisory committee. Staff will use the information provided to make any
necessary changes to improve the volunteer experience in the future.
Re-surveying will occur at mid-term as well as at the conclusion of the current two-year
appointment. Completed surveys were collected and will be forwarded to Volunteer Services
staff.
4.REVIEW TERMS OF REFERENCE AND PREVIOUS WORK PLAN
Ms. D. Campbell commented the Committee’s Terms of Reference had been revised with the
input of the previous Committee, specifically with regard to purpose and scope. She then
reviewed the Terms highlighting purpose / scope, committee composition and reporting as well
as responsibilities of the advisory committee.
Ms. Campbell then circulated copies of the 2015-2016 Advisory Committee work plan to
provide an overview of the type of tasks and actions the previous committee had undertaken.
She noted that a new work plan will be formulated in the coming weeks and months and be
based on the interests and expectations of the current membership. Members were cautioned
to keep in mind that work plan actions are usually carried out in addition to attending monthly
meetings and time commitment needs to be in the forefront when discussions begin on
developing a new work plan.
As the Committee is involved in the distribution of some grant funding, it was suggested that
an overview of grants provided by the City be presented at an upcoming meeting.
SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE MINUTES
JANUARY 5, 2017 - 2 - CITY OF KITCHENER
5.ELECTION OF CHAIR AND VICE CHAIR
Ms. D. Campbell reviewed the position descriptions of the Chair and Vice-Chair roles and
invited any member who would like to take on a leadership role with the Advisory Committee to
put their name forward for consideration.
Mr. S. Bongelli and Mr. D. Witmer both indicated an interest in the Chair position.
Members of the Committee were provided with ballots and voted on their preferred candidate
for the position of Chair. Following tabulation of the votes, there was a tie between the two
candidates.
Ms. Campbell suggested Mr. Bongelli and Mr. Witmer serve as Chair and Vice-Chair for the
two-year term, with one acting as Chair for the first year of the term, and the other acting as
Chair for the second year of the term. The Committee generally agreed with this suggestion
and Messrs. Bongelli and Witmer accepted this proposal. Mr. Bongelli will take the role as
Chair for 2017, with Mr. Witmer as Vice-Chair. Mr. Witmer will then take the role as Chair for
2018, with Mr. Bongelli as Vice-Chair.
Ms. Campbell thanked both members for accepting a leadership position with the advisory
committee.
6.QUESTIONS AND ANSWERS
There were no additional questions raised.
7. ADJOURNMENT
On motion, the meeting adjourned at 5:30 p.m.
L. Korabo
Committee Administrator
