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JANUARY 9, 2017
CITY OF KITCHENER
A special meeting of City Council was held at 11:31 a.m. this date, chaired by Mayor B. Vrbanovic
with all members present except for Councillor F. Etherington. Councillors S. Davey and Y.
Fernandes were in attendance for part of the meeting.
Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant
to Chapter 25 (Council Procedure) of the Municipal Code.
FCS -17-005 — ENCROACHMENT AGREEMENT — ELEVATOR ACCESS — 8 QUEEN ST N
Council considered Finance and Corporate Services Department report FCS -17-005 (E. Mogck),
dated December 29, 2016 recommending the approval of an encroachment agreement over 8 Queen
Street North.
Moved by Councillor B. loannidis
Seconded by Councillor D. Schnider
"That the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory
to the City Solicitor, with 8 Queen Inc. to allow for the installation of a cantilevered walkway
platform over the roof of 8 Queen Street North for access to City owned elevator banks."
Carried.
Councillors Y. Fernandes and S. Davey entered the meeting at this time.
IN -CAMERA MEETING AUTHORIZATION
Mr. J. Willmer responded to a question regarding the rationale for discussing the first item on the
caucus agenda in -camera and explained it is due to a potential lease agreement.
Moved by Councillor P. Singh
Seconded by Councillor D. Schnider
"That an in -camera meeting of City Council be held this date to consider a land acquisition /
disposition matter and a litigation / potential litigation matter which is also subject to solicitor -client
privilege."
Carried.
The meeting the recessed at 11:34 a.m. and re -convened at 3:23 p.m., chaired by Mayor B.
Vrbanovic with all members present.
FCS -17-001 — 2016 COMMUNITY ENVIRONMENTAL IMPROVEMENT GRANTS (CEIG)
Council considered a recommendation arising from the Finance and Corporate Services Committee
meeting held earlier this date regarding 2016 Community Environmental Improvement Grants (CEIG).
Moved by Councillor S. Davey
Seconded by Councillor P. Singh
"That a total of $5,000.00 from the Community Environmental Improvement Grant capital
account be awarded as follows:
$1,025. - to Community Access Bikeshare — The Working Centre for a Bikeshare
Education Project;
$3,000. - to Edible Forest Heights for the Forest Heights Community Centre (FHCC)
Food Forest Enhancement Project conditional upon approval from City Parks
Operations and receipt of a building permit if required. [The grant is to be used to
build a sloped roof on an existing structure, installation of a cistern and to improve
signage for the food forest and pollinator fedge]; and further,
$975. — that the unused balance be carried forward to the 2017 Community
Environmental Improvement Grant program."
Carried.
SPECIAL COUNCIL MINUTES
JANUARY 9, 2017 -2" CITY OF KITCHENER
6. FCS -16-192 — 2!00 KING ST W (CITY HALL RENTAL SPACE) LEASE AGREEMENT
Council considered a recommendation arising from the Finance and Corporate Services Committee
meeting held earlier this date regarding a lease agreement for rental space at 220 King Street West.
A recorded vote was requested.
Moved by Councillor S. Davey
Seconded by Councillor P. Singh
"That the Mayor and Clerk be authorized to execute a lease agreement for Proposal P16-091
Lease — City Hall Retail Unit (220 King Street West), with Open Sesame, Art, Books and
Objects, for a three year term, with an option to renew for an additional two years, subject to
the satisfaction of the City Solicitor."
In: Favour: Mayor B. Vrbanovic and Councillors S.
Davey, D. Schnider, Y. Fernandes, K. Galloway-
Sealock, Z. Janecki, B. loannidis, P. Singh F.
Etherington, and S. Marsh.
Contra: J. Gazzola
Carried,
6. BY-LAWS FOR THREE READINGS
Moved by Councillor K. Galloway-Sealock
Seconded by Councillor Y. Fernandes
"That leave be given the Mover and Seconder to introduce the following by-laws for three
readings and that the same be taken as read a first, second and third times, be finally passed and
numbered serially by the Clerk.
a. Being a by-law to provide for a 2017 Interim Tax Levy and for the payment of 2017
Interim Taxes.
(By-law No. 2017-001)
b. Being a by-law to authorize the borrowing for current expenditures in 2017,
(By-law No. 2017-002)
To confirm all actions and proceedings of the Council.
(By-law No, 2017-003)."
Carried,
On motion the meeting adjourned at 3:25 p.m,
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MAYOR CLERK