HomeMy WebLinkAboutFCS Minutes - 2017-01-09
FINANCE AND CORPORATE SERVICES COMMITTEE
JANUARY 9, 2017 CITY OF KITCHENER
The Finance and Corporate Services Committee met this date commencing at 1:30 p.m.
Present: Councillor S. Davey - Chair
Mayor B. Vrbanovic and Councillors Y. Fernandes, K. Galloway-Sealock, S. Marsh, D.
Schnider, Z. Janecki, J. Gazzola, B. Ioannidis, F. Etherington and P. Singh.
Staff: J. Willmer, Chief Administrative Officer
D. Chapman, Deputy CAO, Finance & Corporate Services
M. May, Deputy CAO, Community Services
C. Fletcher, Interim Executive Director, Infrastructure Services
J. Readman, Interim Executive Director, Infrastructure Services
D. Murray, Director, Technology Innovation and Services
J. Watkins, Interim Manager, Business Relations and Solutions Delivery
B. Steiner, Senior Environmental Planner
L. Paroski, Inclusion Coordinator
M. Palmer, Director, Supply Services
T. Brubacher, Committee Administrator
1. FCS-17-001 - ENVIRONMENTAL COMMITTEE RECOMMENDATION
- 2016 COMMUNITY ENVIRONMENTAL IMPROVEMENT GRANT (CEIG)
The Committee considered Finance and Corporate Services Department report FCS-17-001,
dated December 8, 2016, recommending the approval of the Community Environmental
Improvement Grant.
It was noted that any recommendation arising from this matter would be considered at the
special Council meeting scheduled to be held later this same date.
On motion by Councillor K. Galloway-Sealock -
it was resolved:
“That a total of $5,000. from the Community Environmental Improvement Grant capital
account, as outlined in Finance and Corporate Services Department report FCS-17-001
be awarded as follows:
$1,025. - to Community Access Bikeshare – The Working Centre for a Bikeshare
Education Project;
$3,000. - to Edible Forest Heights for the Forest Heights Community Centre (FHCC)
Food Forest Enhancement Project conditional upon approval from City Parks
Operations and receipt of a building permit if required. \[The grant is to be used to
build a sloped roof on an existing structure, installation of a cistern and to improve
signage for the food forest and pollinator fedge\]; and further,
$975. – that the unused balance be carried forward to the 2017 Community
Environmental Improvement Grant program.”
2. CSD-17-005 - GRAND RIVER ACCESSIBILITY ADVISORY COMMITTEE APPOINTMENTS
- TERMS OF REFERENCE UPDATE (2017)
The Committee considered Community Services Department report CSD-17-005, dated
December 2, 2016 recommending the approval of the revised Grand River Accessibility
Advisory Committee (GRAAC) Terms of Reference and proposed appointments to the
Committee.
On motion by Councillor K. Galloway-Sealock -
it was resolved:
“That the revised Grand River Accessibility Advisory Committee Terms of Reference, as
attached to Community Services Department report CSD-17-005, be approved; and
further,
FINANCE AND CORPORATE SERVICES COMMITTEE
JANUARY 9, 2017 - 2 - CITY OF KITCHENER
2. CSD-17-005 - GRAND RIVER ACCESSIBILITY ADVISORY COMMITTEE APPOINTMENTS
- TERMS OF REFERENCE UPDATE (2017) (CONT’D)
That the following applicants be appointed to the Grand River Accessibility Advisory
Committee for a 4-year term ending December 31, 2020, pending ratification by the
partnering municipalities of the City of Waterloo, Region of Waterloo, Township of North
Dumfries, Township of Wellesley, Township of Wilmot and Township of Woolwich:
Name Location New or Reappointment
Jason Angel City of Waterloo New
Jolene MacDonald Township of Wellesley New
Keri Cameron City of Kitchener Reappointment
Greg Moore City of Kitchener Reappointment
Staff Representation Canadian Hearing SocietyReappointment
Staff Representation Carizon Family and Reappointment”
Community Service
3. FCS-17-002 - DIGITAL KITCHENER STRATEGY
The Committee considered Finance and Corporate Services Department report FCS-17-002,
dated December 14, 2016 recommending approval of the Digital Kitchener strategy, with
direction being sought to implement the actions contained therein over the next five years.
Mr. J. Watkins provided an overview of the creation of the Digital Kitchener strategy. He
explained that an extensive amount of consultation was undertaken in the development of the
strategy over the last eighteen months.
Mr. D. Murray stated that the strategy is designed to be agile in order to respond to changes
and ensure the ongoing competitiveness of the City. He advised staff are already working on a
number of new initiatives, including the completion of the narrowband network as part of the
LED street light conversion project and serving as a pilot city for internet performance testing.
Responding to questions from the Committee, Mr. Murray explained that this is the first
technology strategy for the City that includes an external focus and it will involve working with a
number of key partners. He noted that staff are currently discussing partnerships with the
Kitchener Public Library to ensure that they are working closely on providing public access to
digital technology rather than offering competing projects.
In response to a question from the Committee, Mr. D. Chapman stated that staff had hoped to
launch direct billing online in the fall but that it was delayed due to security concerns. He noted
staff are now anticipating a launch in March 2017.
The following motion was voted on and was Carriedon a recorded vote with Mayor B.
Vrbanovic and Councillors S. Davey, Y. Fernandes, F. Etherington, K. Galloway-Sealock, B.
Ioannidis, S. Marsh, D. Schnider, and P. Singh voting in favour; and, Councillors J. Gazzola
and Z. Janecki voting in opposition.
On motion by Mayor B. Vrbanovic -
it was resolved:
“That the Digital Kitchener strategy be approved, attached as Appendix A to Finance
and Corporate Services Department report FCS-17-002; and further,
That staff be directed to begin work on the actions as outlined in the Digital Kitchener
strategy over the course of 2017 – 2021.”
4. FCS-16-192 - 220 KING STREET WEST (CITY HALL RETAIL SPACE) LEASE
AGREEMENT
Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by
Councillor J. Gazzola to discuss Consent item three, which was voted on and Carried.
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JANUARY 9, 2017 - 3 - CITY OF KITCHENER
4. FCS-16-192 - 220 KING STREET WEST (CITY HALL RETAIL SPACE) LEASE
AGREEMENT (CONT’D)
The Committee considered Finance and Corporate Services Department report FCS-16-192,
dated December 15, 2016 recommending the authorization of a lease agreement 220 King
Street West.
Councillor J. Gazzola expressed concerns regarding the amount of information that was
provided in Report FCS-16-192.
It was noted that any recommendation arising from this matter would be considered at the
special Council meeting scheduled to be held later this same date.
The following motion was voted on and was Carriedon a recorded vote with Mayor B.
Vrbanovic and Councillors S. Davey, F. Etherington, Y. Fernandes, K. Galloway-Sealock, B.
Ioannidis, S. Marsh, D. Schnider, P. Singh, and Z. Janecki voting in favour; and, Councillor J.
Gazzola voting in opposition.
On motion by Councillor Y. Fernandes -
it was resolved:
“That the Mayor and Clerk be authorized to execute a lease agreement for Proposal
P16-091 Lease – City Hall Retail Unit (220 King Street West), with Open Sesame: Art,
Books and Objects, for a three year term,with an option to renew for an additional two
years, subject to the satisfaction of the City Solicitor, as outlined in Finance and
Corporate Services Department report FCS-16-192.”
5.ADJOURNMENT
On motion, this meeting adjourned at 3:22 p.m.
T. Brubacher
Committee Administrator