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HomeMy WebLinkAboutKit Library - 2016-11-16 MINUTES OF BOARD OF TRUSTEES MEETING FOR KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 7:00 p.m. on Wednesday, November 16, 2016, by the Chair, Mr. Wayne Buchholtz, in the Administration Boardroom at Central. TRUSTEES PRESENT Mr. Wayne Buchholtz, Ms. Michelle Dow, Mr. Cory Ernst, Ms. Jessica Kropf, Ms. Erin Rudland, Ms. Stephanie Soulis. Ms. Mary Chevreau, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Penny-Lynn Fielding, Ms. Sabina Franzen, Ms. Gloria Grigas. LEAVE OF ABSENCE Councillor Kelly Galloway-Sealock. REGRETS Ms. Katherine Andrews, Mr. Tim Blundon, Councillor Sarah Marsh; Ms. Jacqueline McLaren. 2. AGENDA REVIEW 16-73 On motion by Ms. Stephanie Soulis and seconded by Ms. Jessica Kropf, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary / conflict of interest declarations. Kitchener Public Library Board 2 November 16, 2016 3. MINUTES of the Board Meeting of October 19, 2016. 16-74 On motion by Ms. Stephanie Soulis and seconded by Ms. Erin Rudland, it was RESOLVED that the Minutes of the Board Meeting of October 19, 2016, be approved. CARRIED 4. BUSINESS ARISING None. 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates Party in the Stacks Mr. Wayne Buchholtz commented on the success of the Party in the Stacks on October 25, 2016. Further details will be provided by the CEO in her report. Staff Christmas Get Together The Chair reminded the Board of the staff Christmas brunch on Sunday, November 27. Leave of Absence 16-75motion by Ms. Michelle Dow and seconded by Mr. Cory Ernst, it was RESOLVED to authorize a leave of absence for Councillor Kelly Galloway- Sealock up to six months, beginning October 19, 2016. CARRIED December 2016 Library Board Start Time 16- On motion by Ms. Stephanie Soulis and seconded by Ms. Erin Rudland, it was RESOLVED to change the start time of the December 14, 2016, Library Board meeting from 7:00 pm to 6:30 pm. CARRIED Kitchener Public Library Board 3 November 16, 2016 2017 Ontario Library Association (OLA) Conference Please confirm with Gloria if interested in attending sessions offered at the OLA conference which is scheduled from February 1 4, 2017. (b) Facilities Planning & Building Committee Updates Ms. Stephanie Soulis, Chair of the Facilities Planning & Building Committee, noted that Mr. Wayne Buchholtz, Ms. Mary Chevreau and Ms. Penny-Lynn Fielding attended the Doon Pioneer Park Community Centre open house on November 9, 2016. Concerns regarding the impact that the Community Centre renovations will have on the library have been addressed with the City. Construction is scheduled from June 2018 to August 2018. (c) Finance Committee October 2016 Financial Statement 16-77 On motion by Ms. Michelle Dow and seconded by Ms. Erin Rudland , it was RESOLVED to accept the October 2016 Financial Statement, as printed. CARRIED Ms. Mary Chevreau, Ms. Sabina Franzen and Mr. Wayne Buchholtz attended the Operating Budget meeting with the City of Kitchener on Monday, November 14, 2016. No concerns were noted by Council regarding Operating Budget. The Chair commented on the excellent job by the CEO who answered several unrelated budget questions from the Councillors during the meeting. (d) Public Service & Policy Committee Updates The final print copy of the 2017 2020 Strategic Plan will be available at the December Library Board meeting. Kitchener Public Library Board 4 November 16, 2016 (e) Report of the Secretary-Treasurer and CEO Updates The CEO was pleased to report that over 250 people attended the Party in the Stacks. Approximately 33 lego 3-D heads were sold along with one full size head. Several sponsors helped support the event with in kind donations in the way of food, refreshments, security, a huge monitor, digital projector and several 3D printers. A full list of the sponsorships and supporters were noted in the October minutes. A new partnership with InkSmith is in the works to supply several 3D printers to the library. The dance video by Star Performance Dance Academy shown at the event received great feedback. The video was played at the meeting. The mobile green screen was very popular. Four postcards with different choices of backdrop were provided each participant. Ms. Mary Chevreau identified some of the changes that would be considered in the future, should the library host another event of this caliber. Grand River Regional Cancer Centre The Grand River Regional Cancer Centre has approached Kitchener Public Library to partner with them in their library centre. Ms. Mary Chevreau explained the in the partnership. A proposal has been submitted to the Grand River Regional Cancer Centre which is awaiting final approval by the Grand River Hospital Foundation. An Evening with Author, Kathy Reichs at the Library The CEO reminded the Board that Central hosts author and forensic anthropologist Dr. Kathy Reichs on Tuesday, November 22 at 7 pm. December Library Board Meeting Ms. Mary Chevreau asked the Board to look for her email invite requesting an RSVP if able to attend follow the December Board meeting. Kitchener Public Library Board 5 November 16, 2016 7. II. NEW BUSINESS None. 8. III. PRESENTATIONS (a) Report of Councillors None. 9. ADJOURNMENT 16-78 There being no further business, on motion by Ms. Michelle Dow, it was RESOLVED to adjourn the meeting at 7:45 p.m. CARRIED _______________________________ _________________________________ Chair Secretary-Treasurer Kitchener Public Library Board 6 November 16, 2016 \[Attachments Accompanying October 19, 2016 Board Meeting\] (a) October 19, 2016 Library Board Minutes (b) October 2016 Financial Statement