HomeMy WebLinkAboutFCS-17-015 - T16-111 Overhead Door Maintenance & Repair Service
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-01-30
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-01-13
REPORT NO.: FCS-17-015
SUBJECT: T16-111 Overhead Door Maintenance & Repair Service
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RECOMMENDATION:
That Tender T16-111 Overhead Door Maintenance & Repair Service, be awarded
to Overhead Door Company of Kitchener-Waterloo Ltd. o/a Garage Door
Company of Kitchener-Waterloo Ltd., Kitchener, Ontario, at their tendered price of
$54,133.25, plus H.S.T. of $7,037.32, for a total of $61,170.57, for a seventeen (17)
month term, with an option to renew for two (2) additional twelve (12) month
terms.
BACKGROUND:
This contract is for overhead door maintenance, repair and service. It is an operational
requirement to ensure overhead door and loading dock inventory equipment is kept in
good working order. The tender is based on fixed unit prices for preventive maintenance
and hourly rates for repair work, as required.
To align the contract with business operations, the first term of the contract has been
extended to seventeen (17) months. This will allow the contract to expire in the summer
as opposed to expiring in the midst of winter, which is when the majority of the
unplanned service repairs occur.
The average annual spend over the past three (3) years was $75,578.70, before taxes.
This spend includes all maintenance activities (preventative maintenance, service
repairs, etc.).
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The actual spend will depend on the level of repair services required throughout the
term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by four (4) interested parties and by the closing date of Thursday,
January 12, 2017, three (3) tenders had been received.
The following tenders were received:
Bid Price
Overhead Door Company of K-W Ltd. Kitchener ON $ 61,170.57 *
Knechtel Bros (2012) Ltd. Brantford ON $ 75,587.56
Waterloo Garage Door Inc. Waterloo ON $ 88,067.31
The unit pricing for overhead door maintenance and repair service is consistent with the
pricing from 2016 contract.
The tender was reviewed by D. Hanby, Supervisor of Facilities Management and R.
Scott, Buyer who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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