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Home My WebLink AboutFCS-17-016 - E16-109 Consultant Services - Streetscape Master Plan for Queen St REPORT TO: Committee of the Whole DATE OF MEETING: 2017-01-30 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216 WARD(S) INVOLVED: Wards 9 & 10 DATE OF REPORT: 2017-01-13 REPORT NO.: FCS-17-016 SUBJECT: E16-109 Consultant Services – Placemaking Plan for Streetscape of Queen Street (Charles to Duke), Part of Goudies Lane and Park Spaces ___________________________________________________________________________ RECOMMENDATION: That Expression of Interest E16-109 Consultant Services – Placemaking Plan for Streetscape of Queen Street (Charles to Duke), Part of Goudies Lane and Park Spaces, be awarded to Stantec Consulting Ltd., Waterloo, Ontario, at their estimated fee of $34,944.53, including contingencies of $3,176.78, plus H.S.T. of $4,542.79, for a total of $39,487.32, based on a satisfactory contract being negotiated and an upset fee being established. BACKGROUND: The City has identified that the surface features of Queen Street North from King Street to Duke Street and Queen Street South from King Street to Charles Street will be reconstructed in 2019. The City also intends to enhance placemaking along Goudies Lane on either side of Queen Street and redevelop Vogelsang Green and the urban space at the corner of Queen Street and Charles Street. This location is at an important crossroads in Downtown Kitchener and contains a high concentration of significant cultural heritage resources in the City. The City’s Official Plan, Downtown Action Plan and Downtown Design Guidelines all emphasize the importance of locations such as this for contributing to a vibrant, active streetscape with a focus on pedestrian activity and superb design. Council approved Planning Around Rapid Transit Stations (PARTS): Central Plan highlights Queen Street as one of several key mobility routes between Light Rail Transit (LRT) stations and downtown *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1. ii. - 1 destinations. The LRT route runs on Duke Street and Charles Street immediately on either end of the subject area. There are numerous transformations occurring along the subject area, including the Walper Hotel site, the Vidyard tech office and food store uses, at Queen Street North at Goudies Lane. There is the potential for further transformation in the area and future directions for ‘complete streets’. Prior to preparing the detailed design/tender construction drawings for the road project and prior to similar drawings for improving Vogelsang Green, the City intends to create a “blueprint” master plan drawing to guide the future capital works (and any future reuse or redevelopment that may occur along the street edge or of existing park spaces). This Placemaking Plan will identify design and placemaking opportunities beyond typical standard treatments and will guide future budget submissions. REPORT: In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of Professional Services/Consultants, a Consultant’s Review Committee was established consisting of B. Sloan, Manager Long Range & Policy Planning, C. Bluhm, Interim Executive Director Economic Development, D. Ritz, Supervisor Design & Development, Operations – Environmental Services and R. Scott, Buyer. Expressions of interest were advertised publicly on the City of Kitchener website and on the internet through the Ontario Public Buyers Association Electronic Tendering Information System relative to this project. Documents were downloaded by thirty-three (33) interested parties and by the closing date of Thursday December 15, 2016, thirteen (13) responses had been received. The review committee met on Monday January 9, 2017, to review the submissions and a shortlist of three (3) candidates* were selected for further interviews. The Committee met on Friday January 13, 2017, to interview the shortlisted candidates. The Committee recommends awarding the project to Stantec Consulting Ltd., Waterloo, Ontario. The Committee rated consultants on the following criteria: Proven Experience of Project Manager and Commitment to Project Proven Experience/Quality and Completeness of Project Team Understanding and approach, including work plan and schedule Value added approach Amount of City Work Completed in the Past Cost of Consultants Fees Effective/Comprehensive/Quality Work Plan Ability to Achieve Project Milestones and Timelines Understanding of the Implementation Process Project Team Understanding of Kitchener Context Approach of Project Manager to Successfully Deliver Project on Time Effect of Interview 1. ii. - 2 A listing of the responding parties follows for your reference: BrookMcllroy Toronto ON * Dillon Consulting Kitchener ON GSP Group Inc Kitchener ON * IBI Group Toronto ON MHBC Planning Limited Kitchener ON OMC Landscape Architecture Hamilton ON Scott Torrance Landscape Architect Toronto ON SGL Planning & Design Inc. Toronto ON Shift Landscape Architecture Guelph ON Stantec Consulting Ltd. Waterloo ON * The MBTW Group Toronto ON Workshop Architecture Toronto ON WSP MMM Group Kitchener ON *Shortlisted candidates ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the City’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this expression of interest (A), is fair and reasonable for a project of this scope and the upset limit is within the funding available (B) for this project. Funding for this project is included within the approved capital budget. The estimated surplus (D) will remain within the Urban Design account to be used towards the community engagement process, printing and other miscellaneous project expenses. Financial Summary for Expression of Interest E16-109 Consultant Services – Queen Street Placemaking Plan Estimated Cost Expression of Interest E16-109 costs, including HST 39,487.32 less: HST rebate on EOI (3,927.77) Net Cost Being Awarded 35,559.55 A Costs Incurred to Date - Estimated Cost $35,559.55 C Budget for this work: Planning - Urban Design 25,000.00 Economic Development - DT Development 5,000.00 Operations (Parks) - Downtown Parkettes 10,000.00 Total Budget: $40,000.00 B Estimated Surplus (B - C) 4,440.45 D 1. ii. - 3 COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate Services 1. ii. - 4