HomeMy WebLinkAboutFCS-17-018 - T16-105 The AUD - Twin Pad Rink Floor Replacement
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-01-30
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: 10
DATE OF REPORT: 2017-01-16
REPORT NO.: FCS-17-018
SUBJECT: T16-105 The AUD - Twin Pad Rink Floor Replacement
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RECOMMENDATION:
That Tender T16-105 The AUD - Twin Pad Rink Floor Replacement, be awarded to
Gateman-Milloy Inc., Kitchener, Ontario, at their tendered price of $1,755,683.96,
plus H.S.T. of $228,238.92, for a total of $1,983,922.88.
BACKGROUND:
The twin pad arenas (Kinsmen and Kiwanis), located at 400 East Avenue, Kitchener,
was originally constructed as part of an addition to the Kitchener Memorial Auditorium
Complex. In November 1987, the doors opened to this multi-use facility that housed
two 100’ x 200’ Olympic sized ice surfaces. Ice is maintained for seven (7) months of
the year with the remaining five (5) months used to host large scale events which attract
over 40,000 visitors annually.
This reconstruction includes installation of new barrier free concrete floors and apron, in
floor refrigeration piping, specialized brine headers and isolation valves, as well as
upgrades to electrical and plumbing systems.
Accessibility for Ontarians with Disabilities (AODA) speaks of the need to review
accessibility options and incorporate accessibility measures when a “significant
renovation” or “new construction” project is being considered. This project falls under a
“significant renovation” and accessible measures have been included within the scope
of work to satisfy this requirement.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
Tenders were advertised publicly on the City of Kitchener website and the internet
through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by twenty-five (25) interested parties and by the closing
date of Thursday, January 12, 2017, seven (7) tenders had been received.
The following tenders were received:
Bid Price
Gateman-Milloy Inc. Kitchener ON $1,983,922.88 *
Ball Construction Ltd. Kitchener ON $2,072,869.00
Schilthuis Construction Inc. Caledonia ON $2,127,790.00
Integrated Building & Design Corporation Concord ON $2,147,000.00
Melloul-Blamey Construction Inc. Waterloo ON $2,147,000.00
JR Certus Construction Co. Ltd. Vaughan ON $2,245,310.00
Aveiro Constructors Ltd. Dorchester ON $2,259,887.00
Tenders were reviewed by D. McLaughlin, Barry Bryan Associates, the City’s
Consultant for the project, J. Coulter, Supervisor of the AUD and R. Scott, Buyer who
concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the approved capital budget. The estimated surplus (D) will be closed
out to the Tax Capital reserve upon completion of the project.
T16-105
The AUD - Twin Pad Rink Floor Replacement
The total budget for all phases of this project is 2,654,000.00
Estimated Cost for this Phase of Work
Tender T16-105 costs, including HST 1,983,922.88
less: HST rebate (197,338.79)
Net Cost Being Awarded 1,786,584.09 A
Costs Incurred to Date 117,547.05
Projected Costs: Contingency 178,658.41
Total Estimated Cost for this Phase of Work $ 2,082,789.55 C
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Budget for this Phase of Work
Revenue Fund 1,054,000.00
Federal Gas Reserve 1,150,000.00
Total Budget for this Phase of Work $2,204,000.00 B
Estimated Surplus for this Phase of Work (B - C) $ 121,210.45 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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