HomeMy WebLinkAboutFCS-17-019 - T16-112 Supply and Deliver Printed Envelopes (Co-operative)
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-01-30
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-01-11
REPORT NO.: FCS-17-019
SUBJECT: County of Wellington Cooperative Tender CW2016-034
Supply and Deliver Printed Envelopes
___________________________________________________________________________
RECOMMENDATION:
That the City of Kitchener’s portion of the County of Wellington’s Cooperative
Tender CW2016-034 Supply and Deliver Printed Envelopes, be awarded to
Canadian Printing Resources Inc., Toronto, Ontario, at their tendered unit prices
for a one (1) year term, with an option to renew for four (4) additional, twelve (12)
month terms.
BACKGROUND:
This is a Co-operative tender issued by the County of Wellington (lead agency) on
behalf of the Guelph Co-operative Purchasing Group (GCPG) and the Co-operative
Purchasing Group Waterloo Region (CPGWR). Participating agencies include: City of
Kitchener, City of Waterloo, Region of Waterloo, Waterloo Catholic District School
Board, Waterloo Region District School Board, Waterloo Wellington Community Care
Access Centre, County of Brant and County of Wellington.
This tender is based on fixed unit prices on an estimated representative sampling of
envelopes purchased by all co-operative members over the previous year.
The City of Kitchener’s average annual spend over the past five (5) years was
$31,267.12, before taxes. The actual spend will depend on the level of activity
throughout the term of the contract.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
Tenders were advertised publicly on the County of Wellington website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by eighteen (18) interested parties and by the closing date of
Tuesday November 15, 2016, three (3) tenders had been received.
The following tenders were received:
Canadian Printing Resources Inc. Toronto ON *
Royal Envelope Ltd. Guelph ON
Supremex Inc. Etobicoke ON
The price for printed envelopes has increased 10% from the 2012 contract pricing.
The tender was reviewed by J. Osti, Purchasing Coordinator, County of Wellington, C.
McGeoch, Supervisor of Supply Services and A. Buchholtz, Buyer who concur with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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