HomeMy WebLinkAboutFCS-17-024 - LAV III Follow Up
REPORT TO: Committee of the Whole
DATE OF MEETING: January 30, 2017
SUBMITTED BY: Dan Chapman, Deputy CAO
PREPARED BY: Dan Chapman, Deputy CAO, 519-741-2200 x 7347
WARD(S) INVOLVED: 10
DATE OF REPORT: January 25, 2017
REPORT NO.: FCS-17-024
SUBJECT: Light-Armoured Vehicle (LAV) III Monument
Follow-Up Report
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RECOMMENDATION:
That the Mayor and Clerk be authorized to enter into the following agreements in
support of the Kitchener LAV III Monument project, to recognize the service of
Canadian Forces in Afghanistan, to the satisfaction of the City solicitor:
LAV III Monument Agreement with Canada Company
License Agreement with Department of National Defence
Any other supporting or related agreements as may be required
BACKGROUND:
On June 15, 2015, the Finance and Corporate Services Committee received a
delegation from the Royal Highland Fusiliers in relation to an opportunity to submit an
application for a Light Armoured Vehicle (LAV) III Monument to honour the service of
Afghanistan veterans. Consideration was deferred to August 24, 2015 at which time
City Council adopted the following motion:
“That a letter of support be provided for the Light Armoured Vehicle (LAV) III Monument
program application being submitted by the Royal Highland Fusiliers for its installation in
front of the Kitchener Armoury located at 350 East Avenue; and further,
That $10,000 be approved as the City of Kitchener’s contribution toward installation of
the LAV III Monument; and further,
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That staff be directed to investigate the possibility of local area service clubs /
organizations assuming responsibility for the perpetual maintenance of the LAV III
Monument, but failing that, the City shall provide an up-front allocation of funds to
provide assistance with perpetual maintenance (e.g., an additional $5,000 from the
City’s 2015 capital contingency on a one-time basis).”
The purpose of this report is to update Council on the status of the initiative and seek
approval for the next steps required to bring it to completion.
REPORT:
Progress Update
Subsequent to Council’s previous consideration of this matter in 2015, City staff have
continued to work with representatives of the Regimental Trust of the Royal Highland
Fusiliers (the “Fusiliers”) to clarify the LAV III Monument program requirements and the
request of the Fusiliers.
Also during that time, the cities of Cambridge and Waterloo have each completed the
installation of their own LAV III monuments. In both cases, the municipality took title to
the monument through an agreement with Canada Company, the program coordinator.
Both monuments were placed on city-owned land with financial support from the
municipality for the initial purchase and installation as well as the ongoing maintenance.
As directed by Council, the City circulated a request to service clubs and other
community organizations introducing the opportunity to partner in maintenance of the
monument. The KW Kinsmen club expressed interest and it is reasonable to expect
that other organizations (e.g., cadets) will also be potential partners in future
maintenance activities as has been the experience of other municipalities.
Clarified Request of the Fusiliers
Through ongoing discussion, the Fusiliers have clarified that two agreements are
required in order for the Kitchener monument to proceed:
LAV III Monument Agreement – this agreement with Canada Company (the
program coordinator) sets out the terms and conditions under which title to the
monument passes to the “community”.
National Defence License Agreement – this agreement with the Department of
National Defence (DND) sets out the terms and conditions under which the
Federal Government will allow the monument to be placed on DND-owned lands
which, in this case, are the Kitchener Armoury lands.
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The key elements of both agreements are that the City of Kitchener, as the
“community”, will:
1. take title to the monument;
2. insure the monument and indemnify Canada Company and the Federal
Government for liability associated with it; and
3. ensure that the monument is maintained to a reasonable standard.
The Fusiliers have confirmed that their request for “community” ownership would see
the City of Kitchener enter into these agreements the same as has been done in other
municipalities.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The City allocated funding of $15,000 in 2015 to provide support to the up-front
installation costs ($10,000) as well as the perpetual maintenance costs ($5,000). These
funds remain available for these purposes.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the meeting and a copy has been provided to the Regimental Trust of the
Royal Highland Fusiliers.
CONSULT – The recommendation of this report has been developed in collaboration
with representatives of the Regimental Trust of the Royal Highland Fusiliers.
PREVIOUS CONSIDERATION OF THIS MATTER:
FCS-15-110 (August 24, 2015)
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO
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