HomeMy WebLinkAbout2016-11-02Meeting began at 4:05 p.m. with Graham Jackson as chair
1. Adoption of agend
COMPASS KRCHENERKO|NWTES
November 2,2016-4:00-6:0n0
Schmalz Room, KITCHENER CITY HALL
Pete Lennox Mark Paul
TrstanVVi|kin
LauheMajcher
Kirk Zumre8
The agenda for November 2.2O16beapproved bvCompass Kitchener,
Moved byLynn, Gazzola.second by Lori Tmmper.Passed.
2. Review of October minutes
The minutes from October 5.2018be approved byCompass Kitchener,
Moved by Mark Paul, second by Tristan Wilikin, Passed.
3. Follow up to Minutes
a Nothing at this time.
Laurie K8ajuherjoined Uhen1e*Ung(4:1Wp.m.)
4. Neighbourhood' Strategy Draft: Michelle Drake, Project Manager, Neighbourhood Strategy
" Purpose mftoday's presentation: horelease draft recommendations arising from the Neighbourhood Strategy, and to
gather input on appropriate priority rankings for the 18 recommendations therein.
• Now sharing the recommendations with all advisory committees and, the public prior topresentation boCouncil |n
early 2017.
°Vision: the strategy will help neig,hbours connect and work together to do great things in their neighbourhoods,
Characteristics of great neighbourhoods: safe, accessible, connected, inclusive, diverse, engaged and resilient.
"Neighbourhood Strategy consultation bythe numbers: 5.352people engaged, 3,842hours spent gathering input,
145organizations involved, 14Ovolunteers and 12 city staff participated.
�
Consultation tools used: surveys (phone, paper, online), online idea fopUnm. G0uia| media, street team interviews,
focus groups, partners meetings, neighbourhood party, and place -making challenge,
-Three recommended, areas of focus, (themee)-emerQed:,----------
o Great Places: do-it-yOu[se|fprojects fOr0ak|Og0U[M-Wse gathering places that everyone can enjoy together.
o Connected People: Strengthen relationships between neighbours bybringing people together.
• Working Together: Encourage collaboration and build o@paCih/ to create positive change in our
neighbourhoods.
"The three themes encompass 18 recommendations that address what will bedone bzrealize the themes.
°Following mdiscussion ofthe recommendations, the committee split into two groups toundertake anexercise \n
prioritize the recommendations, through the'Compass Kitchener' lens. This feedback will assist with development
Vfonimplementation plan and final prioritization ofrecommendations.
Committee comments onrecommendations:
The 'Inviting Front Porches' recommendation within the 'Connected People' theme recognizes that front porches
are adesign element that helps people connect. but new neighbourhoods don't have front porches o|they're too
small tobefunctional. Zoning and Urban Design guidelines will be explored to potentially find ways to encourage
the inclusion Ofporches |mfuture neighbourhood developments.
The 'Multi -Residential Research' recommendation under the'Connected People'theme involves conducting further
research onways ho encourage connection and engagement within multi -residential dwellings. There |enn
immediate solution being proposed, The thrust of the strategy is not for the city fodeliver the programming, but to
enable the community todothings. Depending omthe priority ranking cf this recommendation, itcould take elong
time before any progress on porches would be nlade, if the research reveals changes are indeed worthwhile.
Kitchener Housing facilities (25 Joseph St. and 35 David St,) offer shared courtyards and community rooms that
compass kitchene PQ,
z",
communi y, jon WS
R Vision values. pr, 't
Present:
Graham Jackson
LymnGazzu|a
LnhTrumper
RobudwVi||Gnoar
Bbeff:
Michelle Drake
Carrie Kozlowski
Regrets:
FadiAbd-Ohamid
Nathan Dorsch
Meeting began at 4:05 p.m. with Graham Jackson as chair
1. Adoption of agend
COMPASS KRCHENERKO|NWTES
November 2,2016-4:00-6:0n0
Schmalz Room, KITCHENER CITY HALL
Pete Lennox Mark Paul
TrstanVVi|kin
LauheMajcher
Kirk Zumre8
The agenda for November 2.2O16beapproved bvCompass Kitchener,
Moved byLynn, Gazzola.second by Lori Tmmper.Passed.
2. Review of October minutes
The minutes from October 5.2018be approved byCompass Kitchener,
Moved by Mark Paul, second by Tristan Wilikin, Passed.
3. Follow up to Minutes
a Nothing at this time.
Laurie K8ajuherjoined Uhen1e*Ung(4:1Wp.m.)
4. Neighbourhood' Strategy Draft: Michelle Drake, Project Manager, Neighbourhood Strategy
" Purpose mftoday's presentation: horelease draft recommendations arising from the Neighbourhood Strategy, and to
gather input on appropriate priority rankings for the 18 recommendations therein.
• Now sharing the recommendations with all advisory committees and, the public prior topresentation boCouncil |n
early 2017.
°Vision: the strategy will help neig,hbours connect and work together to do great things in their neighbourhoods,
Characteristics of great neighbourhoods: safe, accessible, connected, inclusive, diverse, engaged and resilient.
"Neighbourhood Strategy consultation bythe numbers: 5.352people engaged, 3,842hours spent gathering input,
145organizations involved, 14Ovolunteers and 12 city staff participated.
�
Consultation tools used: surveys (phone, paper, online), online idea fopUnm. G0uia| media, street team interviews,
focus groups, partners meetings, neighbourhood party, and place -making challenge,
-Three recommended, areas of focus, (themee)-emerQed:,----------
o Great Places: do-it-yOu[se|fprojects fOr0ak|Og0U[M-Wse gathering places that everyone can enjoy together.
o Connected People: Strengthen relationships between neighbours bybringing people together.
• Working Together: Encourage collaboration and build o@paCih/ to create positive change in our
neighbourhoods.
"The three themes encompass 18 recommendations that address what will bedone bzrealize the themes.
°Following mdiscussion ofthe recommendations, the committee split into two groups toundertake anexercise \n
prioritize the recommendations, through the'Compass Kitchener' lens. This feedback will assist with development
Vfonimplementation plan and final prioritization ofrecommendations.
Committee comments onrecommendations:
The 'Inviting Front Porches' recommendation within the 'Connected People' theme recognizes that front porches
are adesign element that helps people connect. but new neighbourhoods don't have front porches o|they're too
small tobefunctional. Zoning and Urban Design guidelines will be explored to potentially find ways to encourage
the inclusion Ofporches |mfuture neighbourhood developments.
The 'Multi -Residential Research' recommendation under the'Connected People'theme involves conducting further
research onways ho encourage connection and engagement within multi -residential dwellings. There |enn
immediate solution being proposed, The thrust of the strategy is not for the city fodeliver the programming, but to
enable the community todothings. Depending omthe priority ranking cf this recommendation, itcould take elong
time before any progress on porches would be nlade, if the research reveals changes are indeed worthwhile.
Kitchener Housing facilities (25 Joseph St. and 35 David St,) offer shared courtyards and community rooms that
November 2, 2016 2 CITY OF KITCHENER
could be used as resources for community groups looking for spaces to gather. However, there could be legal or
risk ramifications to private property owners allowing their spaces to be used as public gathering places.
• The `Block. Connector' recommendation under the 'Connected People' theme could also be a mechanism to create
opportunities for engagement in multi -residential buildings. So could the 'Neighbourhood Places Program' under
the 'Great Places' theme.
• Bus stops are gathering places where neighbours meet, could they be enhanced as 'Great Places'?
• The Neighbourhood Strategy aligns with 'Safe and Thriving neighbourhoods', which is one of the top five areas of
focus for Council.
• ACTION: members are invited to complete the recommendation prioritization exercise on-line as individuals
if they wish to share their personal perspective.
5. Engaged Citizens Sub Committee: Lynn Gazzola
On a motion unanimously accepted by the committee:
That Compass Kitchener support and endorse the Engaged Citizens report as Compass Kitchener's input into the
Corporate Community Engagement review, subject to final editing as discussed today.
MOTION CARRIED
Discussion:
■ Lynn Gazzola updated the report to incorporate feedback from the committee,
■ Document generally looks good, but should differentiate between two types of feedback: The results of the
engagement process (follow-up from the city) and evaluative feedback on the process.
• Once edits have been made, document will be circulated to Josh Joseph, Community Engagement Associate.
■ When Compass Kitchener's work plan report goes to Council, this document could be included.
6. 2017-2018 Final Draft Work Plan: Laurie Maliche
The draft work plan focus' on the core work of the committee and includes timelines and project overlap. The main
tasks include organizing a spring meeting of all -committee chairs, organizing a fall all -committee gathering,
completing a strategic plan, and undertaking 'report cards'. With the current term ending November 2016, the
intention is to provide the new committee with a starting point for the next term. They will have leeway to adjust
where they see fit for their term on the committee.
Committee comments:
a Draftwork plan provides a good starting point for the next committee's work plan.
7. Report Card Process for 2017 continued discussion: Laurie Maicher and Mark Paul
• The Report Card subcommittee currently consists of Laurie and Mark. They are seeking additional feedback form
the committee before they begin developing the process for the 2016 Report Card. More input is necessary from
the community to provide a meaningful report card. With the current term of the committee coming to a close, there
is very little time to implement a community engagement process for this project, Evaluation begins in March to
meet the pre -established report card release date (June 2017).
• The committee suggested an Engage Kitchener survey be used to gather resident feedback. They suggested the
survey be simple and' have fewer questions. It may also be beneficial to approach other advisory committees for
input (roughly 50 volunteers), either by attending meetings to gather feedback, or requesting their input.
• The committee considered some of the challenges faced with the Report Card, they indicated it's difficult, with such
little committee experience, for a new committee to evaluate.
- Cbffifnitte6 M6 bess d6h'find 'Strbtbgid'Direction St6td's'Ubd t 'dfill' TK6§4"Opmates,"0Ibs'tfi6 pf6'pci6d'r66age
Kitchener citizen survey could be sufficient data to review to compile a report card.
Committee comments:
• Find a way to encourage broader citizen participation
• Undertake a random survey
• How can we undertake targeted engagement with other advisory committees, without excluding anyone.
Terms of Reference: Laurie Maiche
- Staff proposes updating the committee's Terms of Reference (TOR) for the next term, changing the Report Card
task frequency from annual to biennial, as the value of an annual review may not justify the amount of work
required, and an, annual review is difficult for the committee to complete, given its other responsibilities.
m Any change to the TOR would require Council approval,
Committee comments on biennial Report Card proposal:
• The committee agreed, this shift would provide additional time to undertake a deeper and broader review process
that Council might appreciate. It would allow better alignment with, the committee's two year term and would
provide new members with an, orientation period before having to complete the Report Card task, In addition to this,
it may align better with Council's four year term,
November 2, 2016 3 CITY OF KITCHENER
■ Another alternative could be to change the timing of the Report Gard' to allow evaluation to start in June of the
previous year, or to complete a full„ formal Report Gard biennially, and a smaller status update every other year.
Whether or not the frequency of the Report Card is changed, the committee would do well to track the status of
projects on an on-going basis; this would make the review less onerous. Report Card could be a standing item on
every agenda.
s As staff regularly updates council on the status of projects, the Report Card is not an update, but rather a report on
citizen perception on progress.
9. Other Business
■ Nothing at this time.
Committee closed at 6:18 p.m.
This is the final meeting of the committee's term: December gathering and celebration, 2016
Location: Schmalz Room
