HomeMy WebLinkAboutFCS-17-020 - E17-008 Consultant Services - Earl St and Rock Avenue
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-02-27
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext.7089
WARD(S) INVOLVED: Ward 8
DATE OF REPORT: 2017-02-03
REPORT NO.: FCS-17-020
SUBJECT: E17-008 Consultant Services - Earl Street (Glasgow Street
to Union Boulevard) and Rock Avenue (Earl Street to
Belmont Avenue) Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E17-008 Consultant Services - Earl Street (Glasgow
Street to Union Boulevard) and Rock Avenue (Earl Street to Belmont Avenue)
Reconstruction be awarded to MTE Consultants Inc., Kitchener, Ontario, at their
corrected estimated fee of $218,487.84, including contingencies of $19,862.54,
plus H.S.T. of $28,403.42, for a total of $246,891.26, based on a satisfactory
contract being negotiated and an upset fee being established.
BACKGROUND:
The Earl Street (Glasgow Street to Union Boulevard) and Rock Avenue (Earl Street to
Belmont Avenue) reconstruction project (approximately 510 metres) has been initiated
to address the infrastructure issues that currently exist. The infrastructure along Earl
Street and Rock Avenue has reached the end of its useful life and requires full
replacement.
The project includes the reconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the
property line. The asphalt roadway will be reconstructed as well as sidewalks and
curbs. This phase of the project is for consulting services to complete the preliminary
design, final design, tendering, as well as contract administration and inspection.
Construction is expected to occur in 2019.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of K. Mick, Design & Approvals Engineer, S. Shah, Design Engineer, B.
Garcia, Engineer Construction Project Manager and L. Stecho, Supervisor of
Purchasing.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by fifteen (15)
interested parties and by the closing date of Thursday January 12, 2017, eight (8)
responses had been received.
The review committee met on Friday January 20, 2017, to review the submissions and a
shortlist of three (3) candidates* was selected for further interviews. The Committee
met on Wednesday February 1, 2017 to interview the shortlisted candidates. The
Committee recommends awarding the project to MTE Consultants Inc., Kitchener,
Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications/Expertise
Variety & Quality of Disciplines In House/In Consortium
Past Performance
Knowledge of the City (re: this area)
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Effectiveness of work plan
Cost of Consultant's Fees
A listing of the responding parties follows for your reference:
AECOM Markham ON
Associated Engineering Kitchener ON
CIMA Mississauga ON
IBI Group Waterloo ON *
Meritech Engineering Cambridge ON *
MTE Consultants Inc. Kitchener ON *
Parsons Kitchener ON
WSP Markham ON
*Shortlisted candidates
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but
the upset limit exceeds the budget allowance (B) provided within the budget. The deficit
(E) will be funded from the Accelerated Infrastructure Replacement Program general
account. There are sufficient funds in the account to fund the deficit.
Expression of Interest E17-008
Earl/Rock Reconstruction
The total budget for all phases of this project is 1,935,926.00
Estimated Cost for this Phase of Work
Expression of Interest E17-008 costs, including HST 246,891.26
less: HST rebate on Expression of Interest (24,558.02)
Net Cost Being Awarded 222,333.24 A
Projected Costs: Staff Time/Material Testing 80,809.00
Total Estimated Cost for this Phase of Work $ 303,142.24 C
Budget for this Phase of Work
AIRP - Sanitary Utility 137,329.00
AIRP - Storm Water Utility 68,665.00
AIRP - Water Utility 92,548.00
Total Budget for this Phase of Work $298,542.00 B
Estimated Deficit for this Phase of Work (B - C) (4,600.24)D
Estimated Deficit from previous phases (764.66)
Total Estimated Deficit $ (5,364.90)E
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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