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Home My WebLink AboutCAO-17-009 - Compass Kitchener 2017-18 Work Plan REPORT TO: Committee of the Whole DATE OF MEETING: March 20, 2017 SUBMITTED BY: Laurie Majcher, Manager Strategy & Business Planning, 519-741-2200 ext. 7817 PREPARED BY: Laurie Majcher, Manager Strategy & Business Planning, 519-741-2200 ext. 7817 WARD (S) INVOLVED: All DATE OF REPORT: March 14, 2017 REPORT NO.: CAO-17-09 SUBJECT:Compass Kitchener Advisory Committee 2017/18 Work Plan __________________________________________________________________________________________ RECOMMENDATION: That the Compass Kitchener Advisory Committee 2017-2018 Work Plan be approved, as attached to Report CAO-17-09. BACKGROUND: Council Policy I-77 Compass Kitchener Terms of Reference identifies the goals, objectives and responsibilities of this committee. It is the mandate of this committee to create and lead public processes to determine community concerns, to identify priorities for action, and to monitor progress toward achieving the community vision. The community priorities comprise an integral component of the City of Kitchener Strategic Plan. Responsibilities include: I. Designing and implementing public engagement processes to validate the community's vision and major strategic priorities and determine critical community issues prior to each municipal election. II. Reporting to Council on critical community issues to assist in the establishment and annual updating of Council' s four year strategic business plans. III. Developing performance measures reflective of the community' s goals and monitoring the City' s performance against goals as included in the Strategic Plan for the City of Kitchener. IV. Reporting on performance to Council and the Community on an annual (Report Card) and term-by-term basis. V. Ensuring communication and collaboration among Advisory Committees of Council by convening two yearly meetings, one for Chairs and Vice Chairs and the second for all Committees' full membership. VI. Developing a yearly work plan and submitting it to Council for feedback. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 6. - 1 REPORT: The specifics of the 2017-2018 Work Plan for Compass Kitchener are provided in the attachment to this report, with priority consideration to the following: Citizen’s Report Card – the evaluation of the City’s progress on the Council approved City of Kitchener Strategic Plan 2015-2018 from an evidence-based citizen’s perspective, and exploring opportunities to engage the broader community in that process; Community Priorities – working closely with the Corporate Community Engagement Consultant, develop and implement a community engagement plan to gather input from citizens on the priorities for the next term of Council; and Communication/Collaborationamong Advisory Committees – continue to build connection between all of the City’s citizen advisory committees. Where appropriate, working groups have been identified to move forward on action items related to the above work plan priorities. Compass Kitchener will continue to serve an advisory role to the City of Kitchener and Council on a variety of initiatives on an ad hoc basis. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: No new financial and staff resources are being requested for the above-noted initiatives at this time. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Justin Readman, Executive Director Infrastructure Services 6. - 2 6. - 3 Group Mark Paul Mark Paul Birgit Heilig Amber Sare Amber Sare Lori Trumper Lori Trumper Work John Schitka John Schitka Lynn Gazzola Lynn Gazzola Leyton Collins All Members Tangul Bilgehan Roberto Villamar Adam Hammoud Judy Stephens-Wells Judy Stephens-Wells Dates 20182019 April 2018 August 2017 September 2018 Completion January/FebruaryJanuary/February and assess progress and assess progress gagement approach Tasks/Milestones Collect Citizen Input Consult with Advisory Committees Review Documentation Complete Evaluation & Assign Scores Write up content Present to Council & Public Collect Citizen Input Consult with Advisory Committees Review Documentation Complete Evaluation & Assign Scores Write up content Present to Council & Public Community Engagement Objectives Select community enCommunication/media strategy Implementation Plan Terms of Reference to select a consultant to conduct the survey Provide input to the survey questions and survey design Present the results to Council and Senior Management Develop a community engagement plan and marketing plan Consult with the community Analyze the results and draw conclusions Present key findings to Council 1.2.3.4.5.6.1.2.3.4.5.6.1.2.3.4.1.2.3.1.2.3.4. election. Description the City of Kitchener. the City of Kitchener. understanding of citizen Design and implement a input to develop a greater expectations for 2019-2022 engagement plan for the recommended community reflective of the community’s reflective of the community’s performance against goals as performance against goals as validate the community vision, goals and monitoring the City’s goals and monitoring the City’s statistically valid citizen survey to Develop performance measures Develop performance measures included in the Strategic Plan for included in the Strategic Plan for strategic priorities and determine Provide input and feedback on a engagement plan to gather citizen development of the strategic plan critical issues prior to the municipal Design and implement a community Plan Card Survey Activity Community CommunityCommunity Report Card Engagement Citizen Report Engagement on Strategic Priorities 2018/End of Term 2016/2017 Citizen CardCard Initiative Strategic Plan Strategic Plan Strategic Plan Citizen Report Citizen Report 6. - 4 4Q 2018 Group Work All Members 3Q 2018 Dates 2Q 2018 Ongoing Completion 1Q 2018 4Q 2017 3Q 2017 Tasks/Milestones 2Q 2017 As organized by the Project Sponsor/Lead 1Q 2017 requested Description Provide input to a variety of Strategic Initiatives and projects as Activity Initiative Activity Spring Meeting of the Committee ChairsFall Meeting of all advisory committee membersSpring Meeting of the Committee ChairsFall Meeting of all advisory committee members2016/17 Citizen Report Card2018/End of Term Citizen Report CardCommunity Engagement Plan Community SurveyCommunity Engagement on Strategic Priorities and Projects 1.2.3.4.5.6.7.7.8. Input to Strategies 6. - 5