HomeMy WebLinkAboutFCS-17-052 - T17-033 Guelph Street Road Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-03-20
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2017-03-03
REPORT NO.: FCS-17-052
SUBJECT: T17-033 Guelph Street (Margaret Avenue to St. Vincent
Street) Road Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-033 Guelph Street (Margaret Avenue to St. Vincent Street) Road
Reconstruction,be awarded to 410754 Ontario Limited o/a Sousa Concrete,
Branchton, Ontario, at their tendered price of $3,117,445., including provisional
items and contingencies of $249,150., plus H.S.T. of $405,267.85, for a total of
$3,522,712.85.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Guelph Street (Margaret
Avenue to St. Vincent Street). Funds for construction have been approved by Council
as part of the 2017 budget. The services were originally constructed in the 1960’s and
are in need of replacement.
The administration, design and tendering of this project has been completed by AECOM
staff, the construction administration and inspection of this project will be completed by
AECOM staff as well.
The project is scheduled to begin April 10, 2017.
*** This information is available in accessible formats upon request. ***
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were downloaded by twenty-five (25)
interested parties and by the closing date of Wednesday March 1, 2017, four (4) tenders
had been received.
The tenders were reviewed by L. Costa, Design & Construction Project Manager, S.
Allen, Manager Engineering Design, and Approvals and A. Buchholtz, Buyer who concur
with the above recommendation.
The following tenders were received:
Bid Price Adjusted
Bid Price
410754 Ontario Limited
o/a Sousa Concrete Branchton, ON $3,522,712.85* -
Sierra Infrastructure Inc. Woodstock ON $4,030,000.00 -
Steed and Evans Limited St. Jacobs ON $4,053,638.38 $4,053,988.00
Regional Sewer and Watermain Ltd. Cambridge ON $4,353,284.80 $4,353,284.78
Tenders were checked for mathematical errors and adjusted accordingly
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but
the upset limit exceeds the budget allowance (B) provided within the budget. Additional
funding for this purchase is provided by the existing surplus balance in the account.
The deficit (E) will be funded from the Accelerated Infrastructure Replacement Program
general account. There are sufficient funds in the account to fund the deficit.
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Tender T17-033
Guelph St
The total budget for all phases of this project is 3,518,989.00
Estimated Cost for this Phase of Work
Tender T17-033 costs, including HST 3,522,712.85
less: HST rebate on tender (350,400.66)
Net Cost Being Awarded 3,172,312.19 A
Projected Costs: Staff Time/Material Testing 64,625.00
Total Estimated Cost for this Phase of Work $ 3,236,937.19 C
Budget for this Phase of Work
AIRP - Sanitary Utility 1,417,727.00
AIRP - Storm Water Utility 708,863.00
AIRP - Water Utility 955,425.00
Total Budget for this Phase of Work $ 3,082,015.00 B
Estimated Deficit for this Phase of Work (B - C) (154,922.19)D
Estimated Surplus from previous phases 76,324.47
Total Estimated Deficit $ (78,597.72)E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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