HomeMy WebLinkAboutFCS-17-053 - E17-017 Consultant Services Construction Inspection Services - Hugo Crescent and Lorne Avenue Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-03-30
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2017-03-06
REPORT NO.: FCS-17-053
SUBJECT: E17-017 Consultant Services – Construction Inspection
Services for Hugo Crescent and Lorne Avenue
Reconstruction (Stirling Avenue South to End of Hugo
Crescent)
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E17-017Consultant Services – Construction
Inspection Services for Hugo Crescent and Lorne Avenue Reconstruction
(Stirling Avenue South to End of Hugo Crescent), be awarded to Meritech
Engineering, Cambridge, Ontario, at their estimated fee of $166,562.88, including
contingencies of $15,142.08., plus H.S.T. of $21,653.17, for a total of $188,216.05,
based on a satisfactory contract being negotiated and an upset fee being
established.
BACKGROUND:
The Lorne Avenue and Hugo Crescent (Stirling Avenue to end of Hugo) reconstruction
project has been initiated to address the infrastructure that currently exists. The
infrastructure along this section of Lorne Avenue and Hugo Crescent was in installed in
the 1950’s and has reached the end of its useful life expectancy and requires full
replacement.
The project includes the reconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the
property line. The asphalt roadway will be reconstructed as well as sidewalks and
curbs. Construction is scheduled to begin April 4, 2017. This consultant award is for
Construction Inspection which was planned to be conducted by City staff, but due to
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workload, requires the use of an external inspector. Project Management and Contract
Administration will be completed by City Staff.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of C. Spere, Manager Engineering Construction, J. Stevenson,Engineering
Construction Project Manager, B. Garcia, Engineering Construction Project Manager
and A. Buchholtz, Buyer.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by eighteen
(18) interested parties and by the closing date of Monday January 30, 2017, nine (9)
responses had been received.
The review committee met on Monday February 6, 2017, to review the submissions and
a shortlist of three (3) candidates* was selected for further interviews. The Committee
met on Monday February 13, 2017 to interview the shortlisted candidates. The
Committee recommends awarding the project to Meritech Engineering, Cambridge,
Ontario.
The Committee rated consultants on the following criteria:
Experience Proposed Project Manager
Experience of Construction Inspector
Project Assignment Understanding
Past Performance of Construction Inspector (References)
Amount of City Work Completed in the Past
Qualifications of Construction Inspector
Qualifications of Project Manager
Cost of Consultant's Fees
Effect of Interview
A listing of the responding parties follows for your reference:
AIA Engineers Ltd. Mississauga ON
EXP Services Inc. Cambridge ON
GHD Ltd. Waterloo ON*
GSS Engineering Consultants Ltd. Owen Sound ON
KIHL Construction Management Ltd. Georgetown ON
Meritech Engineering Cambridge ON*
MTE Kitchener ON*
Noveen Engineering Inc. Newmarket, ON
WSP Markham ON
*Shortlisted candidates
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope but the upset limit exceeds the budget allowance (B) provided within the
budget. The deficit (D) will be funded from the Accelerated Infrastructure Replacement
Program general account. There are sufficient funds in the account to fund the deficit.
Expression of Interest E17-017
Construction Inspection - Hugo / Lorne
The total budget for all phases of this project is 4,585,296.00
Estimated Cost for this Phase of Work
Expression of Interest E17-017 costs, including HST 188,216.05
less: HST rebate on tender (18,721.66)
Net Cost Being Awarded 169,494.39 A
Projected Costs: Staff Time/Material Testing 25,000.00
Total Estimated Cost for this Phase of Work $194,494.39 C
Budget for this Phase of Work
AIRP - Sanitary Utility 78,200.00
AIRP - Storm Water Utility 39,100.00
AIRP - Water Utility 52,700.00
Total Budget for this Phase of Work $170,000.00 B
Estimated Deficit for this Phase of Work (B - C) (24,494.39)D
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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