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Home My WebLink AboutFCS-17-054 - T17-032 Road Improvement Road Surface Construction Miscellaneous Asphalt and Concrete Work REPORT TO: Committee of the Whole DATE OF MEETING: 2017-03-20 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217 WARD(S) INVOLVED: Wards 1, 3, 4, 6, 7, 8, 9, 10 DATE OF REPORT: 2017-03-06 REPORT NO.: FCS-17-054 SUBJECT: T17-032 Road Improvement / Road Surface Construction / Miscellaneous Asphalt and Concrete Work ___________________________________________________________________________ RECOMMENDATION: That Tender T17-032, Road Improvement / Road Surface Construction / Miscellaneous Asphalt and Concrete Work, be awarded to Ekum-Sekum Incorporated o/a Brantco Construction (Brantco), Cambridge Ontario, at their corrected tendered price of $4,100,127.50, including provisional items and contingencies of $250,000., plus H.S.T. of $533,016.58, for a total of $4,633,144.08. BACKGROUND: The works in this tender include Road Rehabilitation, Road Surface paving of streets which were fully reconstructed within last two (2) years, Community Trail Remediation, Traffic Calming, Parking Lot Remediation, and Miscellaneous asphalt and concrete type work. Attached is a full list of projects to be completed under this tender. REPORT: Tenders were advertised publicly on the City of Kitchener website and the internet through the Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded by seventeen (17) interested parties and by the closing date of Tuesday February 28, 2017, five (5) tenders had been received. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1. v. - 1 The tenders were reviewed by R. Trussler, Engineering Construction Project Manager, W. Kinnaird, Engineer Construction Inspector and A. Buchholtz, Buyer who concur with the above recommendation. The following bids were received: Bid Price Adjusted Bid Price Brantco Construction Cambridge ON $ 4,635,686.58 $ 4,633,144.08* E. & E. Seegmiller Limited Kitchener ON $ 4,910,787.88 - Coco Paving Inc. Petersburg ON $ 5,438,690.00 - Capital Paving Inc. Guelph ON $ 5,286,064.28 $ 5,568,564.38 Steed and Evans Limited Heidelberg ON $ 5,773,339.50 $ 5,773,452.50 Tenders were checked for mathematical errors and corrected accordingly. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this tender, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is included within the approved capital budget. The estimated surplus (E) will remain within the project to be used towards the 2018 road resurfacing program. 1. v. - 2 Tender T17-032 Road Improvement, Road Surface Construction, Misc. Asphalt and Concrete Work The total budget for all phases of this project is 5,581,185.00 Estimated Cost for this Phase of Work Tender T17-032 costs, including HST 4,633,144.08 less: HST rebate on tender (460,854.13) Net Cost Being Awarded 4,172,289.95 A Costs Incurred to Date - Projected Costs: Staff Time 222,480.86 Projected Costs: Geotechnical 90,000.00 Projected Costs: T17-009 Belmont/Edgewood 460,623.00 Total Estimated Cost for this Phase of Work $4,945,393.81 C Budget for this Phase of Work Sanitary Utility 538,456.00 Storm Water Utility 308,756.00 Water Utility 415,864.00 Gas Utility 35,843.00 Federal Gas Tax 3,577,000.00 Revenue 679,117.00 Development Charges 26,149.00 Total Budget for this Phase of Work $5,581,185.00 B Estimated Surplus for this Phase of Work (B - C) 635,791.19 D Balance in account, net of encumbrances (226,122.71) Total Estimated Surplus $409,668.48 E COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate Services 1. v. - 3 T17-032 2017 Road Rehabilitation List A. Full Depth Milling + Asphalt Road Replacemenmt STREETFROM_STREET TO_STREET WARD CARSON DR LORRAINE AV CHAMPLAIN DR 1 Њ Ћ Џ CHANDLER DR CUL-DE-SAC WOODFERN CT CONFEDERATION DR CARSON DR LORRAINE AV 1 Ќ CORAL CR PLEASANT AV WEST END 9 Ѝ Ў Џ ELMSDALE DR CHANDLER DR OTTAWA ST HIGHVIEW DR IRA NEEDLES BLVD DRIFTWOOD DR 7 Џ А Њ MATTHEW ST NATCHEZ RD MARKETA CR MEADOW WOODS CR ROLLING MEADOWS DR DRIFTWOOD DR 7 Б MONTCALM DR LORRAINE AV OTTAWA ST 1 В ЊЉ Џ MOWAT BLVD OTTAWA ST S CHANDLER DR OLD CARRIAGE DR PIONEER DR HOMER WATSON 4 ЊЊ PARKLAND CR DRIFTWOOD DR DRIFTWOOD DR 7 ЊЋ SUNSET PL UNION ST END10 ЊЌ TIMBERLANE CR ROLLING MEADOWS DR ROLLING MEADOWS DR 7 ЊЍ Pulverize and Overlay B. STREETFROM_STREET TO_STREET WARD AUDITORIUM PRKNG LOT TO RIGHT BALL DIAMOND LOT 10 Њ PARKING LOT C OFF OTTAWA CARSON DR CHAMPLAIN DR NATCHEZ RD 1 Ћ Ќ Њ MATTHEW ST MARKETA CRES ROTHSAY AVE Ѝ Њ MARKETA CR MATTHEW ST EAST END PLEASANT AV STIRLING AV GLEN RD 9 Ў Џ Њ SMETANA DR MARKETA CR ROTHSAY AV SPRINGDALE DR LANG CRES END1 А C. Surface Asphalt STREETFROM_STREET TO_STREET WARD Њ ЊЉ DELISLE AVE MOORE AVE DECAY ST Ћ ЊЉ PELTZ AVE MOORE AVE WATERLOO ST Ќ В WALTER ST PARK ST WELLINGTON ST S Ѝ В GRUHN ST WALTER ST AGNES ST Ў В AGNES ST PARK ST KING ST W Џ В WELLINGTON ST S KING ST W WALTER ST А В DOMINION ST STRANGE ST PARK ST 1. v. - 4 Б ЊЉ SAMUEL ST CAMERON ST N STIRLING AVE N В ЊЉ SIMEON ST CAMERON ST N WEBER ST E ЊЉ Б GLASGOW ST KNELL DR WESTMOUNT RD W ЊЊ В PALMER AVE COURTLAND AVE E HURST AVE ЊЋ В KENNEDY AVE KENT AVE PALMER AVE ЊЌ ЊЉ STAHL AVE DUKE ST W END ЊЍ ЊЉ WILHELM ST DUKE ST WEBER ST W ЊЎ В STIRLING AVE S MILL ST RUSSEL ST ЊЏ В DONELY ST HOFFMAN ST END ЊА В KELVIN AVE DONELY ST END ЊБ В MEINZINGER AVE BORDEN PKWY HOFFMAN ST ЊВ ЊЉ UNION ST LANCASTER ST W SERADA RD ЋЉ ЊЉ MAPLE AVE UNION ST ARNOLD ST ЋЊ ЊЉ BRICK OTTAWA ST N ROSEDALE AVE ЋЋ ЊЉ ROSEDALE AVE OTTAWA ST N SYDNEY ST N ЋЌ Ќ SIEBERT AVE CLARK AVE TRAYNOR AVE ЋЍ В HALLS LANE FRANCIS ST S WATER ST S ЋЎ В HALLS LANE WATER ST S GAUKEL ST ЋЏ В HALLS LANE GAUKEL ST ONTARIO ST S ЋА В HALLS LANE ONTARIO ST S QUEEN ST S ЋБ В HALLS LANE QUEEN ST S BENTON ST ЋВ В HALLS LANE BENTON ST EBY ST S Miscelaneous Asphalt / Concrete D.work STREETFROM_STREET TO_STREET WARD Random Utility Cut / TBD TBD Њ Location 5-Locations Sandrock Trail Ћ Improvement QUEEN'S BLVD 250 meters South Ќ Traffic Calming TBD TBD Ѝ Њ Kiwanis Parking Lot KIWANIS PARK ENTRANCE Њ Kiwanis Parking Lot KIWANIS PARK VOLLEYBALL COURTS Glasgow St Storm Ў А Water Remediation #1874 GLASGOW ST #1850 GLASGOW ST Provisional E.Streets STREETFROM_STREET TO_STREET WARD Њ Ѝ PIONEER DR DOON VILLAGE RD UPPER CANADA DR Ћ Ѝ DOON VILLAGE BECHTEL PIONEER DR BRIDGE APPROACHES BRIDGE APPROACHES Ќ В STIRLING AVE COURTLAND TO MILL COURTLAND TO MILL 1. v. - 5 Ѝ А OLD FOREST CRES DRIFTWOOD DR DRIFTWOOD DR Ў А YELLOW BIRCH DR IRA NEEDLES BLVD DRIFTWOOD DR 1. v. - 6