HomeMy WebLinkAboutFCS-17-058 - T17-027 Alice Avenue Road Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-03-20
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2017-03-02
REPORT NO.: FCS-17-058
SUBJECT: T17-027 Alice Avenue (Karn Street to Victoria Street South)
and Karn Street (Westmount Road West to Lawrence
Avenue) Road Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-027 Alice Avenue (Karn Street to Victoria Street South) and Karn
Street (Westmount Road West to Lawrence Avenue) Road Reconstruction, be
awarded to Regional Sewer and Watermain Ltd., Cambridge, Ontario at their
tendered price of $ $2,825,801.69, including provisional items and contingencies
of $156,720., plus H.S.T. of $367,354.22., for a total of $3,193,155.91.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Alice Avenue and Karn
Street. Funds for construction have been approved by Council as part of the 2017
budget. The services were originally constructed in the 1950’s and are in need of
replacement based on the condition identified through regular inspection programs.
The administration, design and tendering of this project has been completed by IBI
Group staff, the construction administration and inspection of this project will be
completed by IBI Group staff as well.
The project is being funded in part by the Clean Water and Wastewater Fund (CWWF).
The CWWF is a federal program designed to accelerate short-term community
investments while supporting the rehabilitation and modernization of drinking water,
wastewater and stormwater infrastructure, and the planning and design of future
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1. ix . - 1
facilities and upgrades to existing systems. The project is scheduled to begin April 10,
2017.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the internet
through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by twenty-eight (28) interested parties and by the closing
date of Thursday February 23, 2017, five (5) tenders had been received.
The tenders were reviewed by D. Lupsa, Design & Construction Project Manager and A.
Buchholtz, Buyer who concur with the above recommendation.
The following tenders were received:
Adjusted
Bid Price Bid Price
Regional Sewer and Watermain Ltd. Cambridge ON $3,193,155.91* -
410754 Ontario Limited
o/a Sousa Concrete Branchton ON $3,268,728.74 -
Navacon Construction Inc. Brantford ON $3,533,307.45 $3,526,391.85
Sierra Infrastructure Inc. Woodstock ON $3,590,000.00 -
Steed and Evans Limited St. Jacobs ON $3,737,488.56 $3,737,262.56
Tenders were checked for mathematical errors and corrected accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but
the upset limit exceeds the budget allowance (B) provided within the budget. Additional
funding for this purchase is provided by the existing surplus balance in the account.
The deficit (E) will be funded from the Accelerated Infrastructure Replacement Program
general account. There are sufficient funds in the account to fund the deficit.
1. ix . - 2
Tender T17-027
Alice/Karn
The total budget for all phases of this project is 3,116,550.00
Estimated Cost for this Phase of Work
Tender T17-027 costs, including HST 3,193,155.91
less: HST rebate on tender (317,619.97)
Net Cost Being Awarded 2,875,535.94 A
Projected Costs: Staff Time/Material Testing 86,096.00
Total Estimated Cost for this Phase of Work $2,961,631.94 C
Budget for this Phase of Work
AIRP - Sanitary Utility 535,350.00
AIRP - Storm Water Utility 267,675.00
AIRP - Water Utility 360,779.00
Grant - Clean Water and Wastewater Fund 1,285,747.00
Total Budget for this Phase of Work $2,449,551.00 B
Estimated Deficit for this Phase of Work (B - C) (512,080.94)D
Estimated Surplus from previous phases 177,248.16
Total Estimated Deficit $(334,832.78)E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1. ix . - 3