HomeMy WebLinkAboutFCS-17-061 - T17-022 Laneway 50015
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-03-20
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2017-03-03
REPORT NO.: FCS-17-061
SUBJECT: T17-022 Laneway 50015 (Ahrens Street West to Margaret
Avenue between Wellington Street North and Breithaupt
Street)
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-022 Laneway 50015 (Ahrens Street West to Margaret Avenue
between Wellington Street North and Breithaupt Street), be awarded to 410754
Ontario Limited o/a Sousa Concrete, Branchton, Ontario, at their adjusted
tendered price of $332,768.40, including provisional items and contingencies of
$29,126., plus H.S.T. of $43,259.89, for a total of $376,028.29.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Laneway 50015. The
laneway surface was originally constructed in the 1920’s and is in need of replacement.
The administration design and tendering of this project has been completed by City
staff, the construction administration and inspection of this project will also be
completed by City staff as well.
Full funding for this project has been approved by council as part of the 2017 budget
process. The project is scheduled to begin May 1, 2017.
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents downloaded by twenty-nine (29) interested
parties and by the closing date of Tuesday February 14, 2017, four (4) tenders had
been received.
The tenders were reviewed by J. Seip, Engineering Technologist, Kevin Mick, Design &
Approvals Engineer and A. Buchholtz, Buyer, who concur with the above
recommendation.
The following tenders were received:
Adjusted
Bid Price Bid Price
410754 Ontario Limited
o/a Sousa Concrete Branchton ON $376,118.69 $376,028.29*
J. Weber Contracting Ltd. Breslau ON $420,641.37 -
Steed and Evans Limited St. Jacobs ON $454,610.30 -
Vista Contracting Ltd Cambridge ON $544,922.73 -
Tenders were checked for mathematical errors and adjusted accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but
the upset limit exceeds the budget allowance (B) provided within the budget. The deficit
(D) will be funded from the Laneway Rehabilitation Program account. There are
sufficient funds in the account to fund the deficit.
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Tender T17-022
Laneway 50015
Estimated Cost for this Phase of Work
Tender T17-022 costs, including HST 376,028.29
less: HST rebate on tender (37,403.15)
Net Cost Being Awarded 338,625.14 A
Projected Costs: Staff Time/Material Testing 8,036.00
Total Estimated Cost for this Phase of Work $346,661.14 C
Budget for this Phase of Work
Federal Gas Tax 250,000.00
Storm Water Utility 50,000.00
Total Budget for this Phase of Work $300,000.00 B
Estimated Deficit for this Phase of Work (B - C) (46,661.14)D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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