HomeMy WebLinkAboutFCS-17-062 - E17-011 Consultant Services - Hebel Place and Peter Street Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-03-20
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2017-03-06
REPORT NO.: FCS-17-062
SUBJECT: E17-011 Consultant Services - Hebel Place (Courtland
Avenue East to St. George Street) and Peter Street (Church
Street to Whitney Place) Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E17-011 Consultant Services - Hebel Place (Courtland
Avenue East to St. George Street) and Peter Street (Church Street to Whitney
Place) Reconstruction, be awarded to AECOM Canada Ltd., Kitchener, Ontario, at
their estimated fee of $272,665.80., including contingencies of $24,787.80., plus
H.S.T. of $35,446.55., for a total of $308,112.35, based on a satisfactory contract
being negotiated and an upset fee being established.
BACKGROUND:
The Hebel Place (Courtland Avenue to St. George Street) and Peter Street (Church
Street to Whitney Place) reconstruction project (approximately 685 metres) has been
initiated to address the infrastructure issues that currently exist. The infrastructure along
Hebel Place and Peter Street has reached the end of its useful life and requires full
replacement. Peter St. underground services were originally constructed in the 1960’s
and are in need of replacement in select areas. Hebel Place watermain was constructed
in the 1930’s while sanitary and storm sewers were constructed in 1970.
The project includes the reconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the
property line. The asphalt roadway will be reconstructed as well as sidewalks and
curbs. This phase of the project is for consulting services to complete the preliminary
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design, final design, tendering, as well as contract administration and inspection.
Construction is expected to occur in 2019.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of L. Costa,Design & Construction Project Manager, B. Garcia, Engineering
Construction Project Manager, D. Lupsa, Design & Construction Project Manager and
A. Buchholtz, Buyer, who concur with the above recommendation.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by fifteen (15)
interested parties and by the closing date of Wednesday February 8, 2017, four (4)
responses had been received.
The review committee met on Friday February 17, 2017, to review the submissions and
a shortlist of three (3) candidates* were selected for further interviews. The Committee
met on Friday February 24, 2017, to interview the shortlisted candidates. The
Committee recommends awarding the project to AECOM Canada Ltd., Kitchener,
Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of Proposal
Qualifications/Expertise
Variety & Quality of Disciplines In House/In Consortium
Past Performance
Knowledge of the City & Area
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant's Fees
Effectiveness of work plan
A listing of the responding parties follows for your reference:
AECOM Markham ON*
IBI Group Waterloo ON*
Meritech Engineering Cambridge ON*
WSP Markham ON
*Shortlisted candidates
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope but the upset limit exceeds the budget allowance (B) provided within the
budget. The deficit (E) will be funded from the Accelerated Infrastructure Replacement
Program general account. There are sufficient funds in the account to fund the deficit.
Expression of Interest E17-011
Hebel/Peter Reconstruction
The total budget for all phases of this project is2,331,902.00
Estimated Cost for this Phase of Work
Expression of Interest E17-011 costs, including HST 308,112.35
less: HST rebate on tender (30,647.62)
Net Cost Being Awarded 277,464.73 A
Projected Costs: Staff Time/Material Testing 91,670.00
Legal survey 13,000.00
Total Estimated Cost for this Phase of Work $382,134.73 C
Budget for this Phase of Work
AIRP - Sanitary Utility 170,778.00
AIRP - Storm Water Utility 85,389.00
AIRP - Water Utility 115,089.00
Total Budget for this Phase of Work $371,256.00 B
Estimated Deficit for this Phase of Work (B - C) (10,878.73)D
Estimated Deficit from previous phases (16,230.86)
Total Estimated Deficit $(27,109.59)E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
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PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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