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HomeMy WebLinkAboutFCS-17-067 - T17-038 Hydrovac Excavation Services REPORT TO: Committee of the Whole DATE OF MEETING: 2017-03-20 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213 WARD(S) INVOLVED: All DATE OF REPORT: 2017-03-03 REPORT NO.: FCS-17-067 SUBJECT: T17-038 Hydrovac Excavation Services ___________________________________________________________________________ RECOMMENDATION: That Tender T17-038 Hydrovac Excavation Services be awarded to Badger Daylighting Limited, Cambridge, Ontario, at their tendered price of $151,240., plus H.S.T. of $19,661.20, for a total of $170,901.20, for a five month term. BACKGROUND: This contract is for hydrovac excavation services near or adjacent to utilities, pipelines, fibre-optic cabling and other buried infrastructure. Hydrovac excavation is a no dig technology enabling underground infrastructure to be exposed for maintenance primarily for the repair of water services and gas mains, valve boxes and anode installation. Surface restoration area is minimized by having smaller, more localized access points. The hydrovac truck required for these services is a specialized, high performance type which has prohibitive maintenance costs. The City has explored the cost benefit analysis and it is not economically feasible to own and operate this specialized equipment. This tender has fixed hourly rates for a five (5) month term in order to align and consolidate excavation services in to one (1) contract that will commence on September 1, 2017. The actual spend over the past five (5) months was $179,000. The actual spend will depend on the level of activity throughout the term of the contract. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1. xviii. - 1 REPORT: Tenders were advertised publicly on the City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded by nineteen (19) interested parties, and by the closing date of February 28, 2017, ten (10) tenders had been received. The following tenders were received: Bid Price Adjusted Price Badger Daylighting Ltd. Cambridge ON $170,901.20* QC Hydrovac Incorporated Toronto ON $176,901.50 PGC Services Incorporated Gormely ON $189,840.00 Super Sucker Hydrovac Service Inc. Ancaster ON $193,625.50 Aecon Six Nations Joint Venture Oshweken ON $224,248.50 Gear Equipment Incorporated Brantford ON $236,678.50 Multiview Locates Incorporated Mississauga, ON $237,729.00 $237,729.40 Flow Kleen Utilities Stoney Creek ON $253,706.81 $253,706.90 Lonestar Vacuum Incorporated Red Dear AB $284,421.00 Accuworx Incorporated Mississauga, ON $394,334.52 Tenders have been checked for mathematical errors and adjusted accordingly. The price for hydrovac services has decreased 8.75% from the 2016 contract. The tender was reviewed by T. Gaber, Manager of Utilities, D. Paetz, Supervisor Utilities Operations, and S. Rudak, Buyer, who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: Funding will be provided from various operating accounts as required. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate Services 1. xviii. - 2