HomeMy WebLinkAboutFCS-17-066 - T17-010 Kehl Street Road Reconstruction
REPORT TO: Committee as a Whole
DATE OF MEETING: 2017-03-20
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2017-03-06
REPORT NO.: FCS-17-066
SUBJECT: T17-010 Kehl Street (Heiman Street to Ottawa Street South)
Road Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-010 Kehl Street (Heiman Street to Ottawa Street South) Road
Reconstruction, be awarded to Bel-Air Excavating & Grading Ltd., Cambridge,
Ontario, at their adjusted tendered price of $4,107,073.68 including provisional
items and contingencies of $346,985., plus H.S.T. of $533,919.58 for a total of
$4,640,993.26.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Kehl Street between
Heiman Street and Ottawa Street South. The services were originally constructed in the
1940’s and are in need of replacement.
The administration, design and tendering of this project has been completed by City
staff, the construction administration and inspection of this project will be completed by
City staff as well.
Funding for this project has been approved by council as part of the 2017 budget
process. The project is scheduled to begin April 4, 2017.
*** This information is available in accessible formats upon request. ***
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were downloaded by twenty-four (24)
interested parties and by the closing date of Friday March 03 2017, three (3) tenders
had been received.
The tenders were reviewed by J. Seip,Engineering Technologist, S. Shah, Design
Engineer and A. Buchholtz, Buyer who concur with the above recommendation.
The following tenders were received:
Adjusted
Bid Price Bid Price
Bel-Air Excavating &
Grading Limited Cambridge ON $4,641,106.03* $4,640,993.26
Sierra Infrastructure Inc. Woodstock ON $4,700,000.00 $4,701,344.71
Steed and Evans Limited St. Jacobs ON $5,511,224.90 -
Tenders were checked for mathematical errors and adjusted accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but
the upset limit exceeds the budget allowance (B) provided within the budget. The deficit
(E) will be funded from the Accelerated Infrastructure Replacement Program general
account. There are sufficient funds in the account to fund the deficit.
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Tender T17-010
Kehl St.
The total budget for all phases of this project is 3,910,645.00
Estimated Cost for this Phase of Work
Tender T17-010 costs, including HST 4,640,993.26
Net Cost Being Awarded 4,179,358.38 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 15,177.00
Total Estimated Cost for this Phase of Work $4,194,535.38 C
Budget for this Phase of Work
AIRP - Sanitary Utility 1,512,069.00
AIRP - Storm Water Utility 756,034.00
AIRP - Water Utility 1,018,916.00
Total Budget for this Phase of Work $3,287,019.00 B
Estimated Deficit for this Phase of Work (B - C) (907,516.38)D
Estimated Surplus from previous phases 76,946.46
Total Estimated Deficit $(830,569.92)E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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