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HomeMy WebLinkAboutFCS Minutes - 2017-03-06 FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 6, 2017 CITY OF KITCHENER The Finance and Corporate Services Committee met this date commencing at 9:31 a.m. Present: Councillor S. Davey - Chair Mayor B. Vrbanovic and Councillors Y. Fernandes, K. Galloway-Sealock, J. Gazzola, B. Ioannidis, Z. Janecki, S. Marsh and D. Schnider. Staff: D. Chapman, Deputy CAO, Finance & Corporate Services M. May, Deputy CAO, Community Services C. Fletcher, Interim Executive Director, Infrastructure Services J. Readman, Interim Executive Director, Infrastructure Services C. Tarling, Director, Legislated Services & City Clerk H. Gross, Director, Engineering C. Farrell, Manager, Waterloo Region Small Business Centre C. Goodeve, Manager, Council and Committee Services/Deputy Clerk D. Saunderson, Committee Administrator Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor J. Gazzola to discuss Consent items 5, 6, and 7, which was voted on and Carried. Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor Z. Janecki to discuss Consent item 8, which was voted on and Carried. 1. FCS-17-014 - 2017 DONATIONS MADE TO CITY-RELATED ORGANIZATIONS The Committee considered Finance & Corporate Services Department report FCS-17-014, dated January 23, 2017 recommending that donations received by Kitchener in 2017 on behalf of City-related organizations be redistributed to those organizations to ensure eligibility for income tax receipts. On motion by Councillor B. Ioannidis - it was resolved: That for fiscal 2017, donations received by the City of Kitchener on behalf of City- related organizations, namely Minor Sports Groups, Neighbourhood Associations, KW Golf Committee, KW Chamber of Commerce Physicians Recruitment and Advocacy Group, and Tier 1 and Tier 2 grant recipients be redistributed to those organizations as intended by the donor, as outlined in Finance and Corporate Services Department report FCS-17-014 2. - The Committee considered Finance & Corporate Services Department report FCS-17-026, dated January 30, 2017 recommending that Homeniuk Rides Inc. be granted permission to operate a Midway at Sunrise Centre, from April 28 to May 7 and July 27 to 30, 2017. On motion by Councillor B. Ioannidis - it was resolved: That Homeniuk Rides Inc. be granted permission to operate a Midway at Sunrise Centre, 1400 Ottawa Street South, from April 28 to May 7, 2017 subject to the following: FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 6, 2017 - 22 - CITY OF KITCHENER 2. - Date of Operation Hours of Operation Music Off At Friday, April 28 3:30 p.m. 11:00 p.m. 10:00 p.m. Saturday, April 29 10:00 a.m. 11:00 p.m. 10:00 p.m. Sunday, April 30 11:00 a.m. 10:00 p.m. 8:00 p.m. Monday, May 1 3:30 p.m. 10:00 p.m. 8:00 p.m. Tuesday, May 2 3:30 p.m. 10:00 p.m. 8:00 p.m. Wednesday, May 3 3:30 p.m. 10:00 p.m. 8:00 p.m. Thursday, May 4 3:30 p.m. 10:00 p.m. 8:00 p.m. Friday, May 5 3:30 p.m. 11:00 p.m. 10:00 p.m. Saturday, May 6 10:00 a.m. 11:00 p.m. 10:00 p.m. Sunday, May 7 11:00 a.m. 8:00 p.m. 7:00 p.m.; and, That Homeniuk Rides Inc. be granted permission to operate a Midway at Sunrise Centre, 1400 Ottawa Street South, from July 27 to July 30, 2017, subject to the following: Date of Operation Hours of Operation Music Off At Thursday, July 27 3:30 p.m. 10:00 p.m. 9:00 p.m. Friday, July 28 3:30 p.m. 11:00 p.m. 10:00 p.m. Saturday, July 29 10:00 a.m. 11:00 p.m. 10:00 p.m. Sunday, July 30 11:00 a.m. 9:00 p.m. 8:00 p.m.; and further, That the required licenses with approvals from the City of Kitchener Planning and Operations Divisions, and Region of Waterloo Public Health be obtained prior to operating the Midway for April 28 to May 7 and July 27 to 30, 2017, as outlined in Finance and Corporate Services Department report FCS-17-026. 3. The Committee considered Finance & Corporate Services Department report FCS-17-027, dated January 30, 2017 recommending that Homeniuk Rides Inc. be granted permission to operate a Midway at 100 The Boardwalk, from May 25 to 28 and September 28 to October 1, 2017. On motion by Councillor B. Ioannidis - it was resolved: That Homeniuk Rides Inc. be granted permission to operate a Midway at 100 The Boardwalk (Ira Needles Blvd), from May 25 to May 28, 2017, subject to the following: Date of Operation Hours of Operation Music Off At Thursday, May 25 3:30 p.m. 10:00 p.m. 9:00 p.m. Friday, May 26 3:30 p.m. 11:00 p.m. 10:00 p.m. Saturday, May 27 10:00 a.m. 11:00 p.m. 10:00 p.m. Sunday, May 28 11:00 a.m. 9:00 p.m. 8:00 p.m.; and, That Homeniuk Rides Inc. be granted permission to operate a Midway at 100 The Boardwalk (Ira Needles Blvd), from September 28 to October 1, 2017 subject to the following: Date of Operation Hours of Operation Music Off At Thursday, September 28 3:30 p.m. 10:00 p.m. 9:00 p.m. Friday, September 29 3:30 p.m. 11:00 p.m. 10:00 p.m. Saturday, September 30 10:00 a.m. 11:00 p.m. 10:00 p.m. Sunday, October 1 11:00 a.m. 9:00 p.m. 8:00 p.m.; and further, FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 6, 2017 - 23 - CITY OF KITCHENER 3. That the required licenses with approvals from the City of Kitchener Planning and Operations Divisions, and Region of Waterloo Public Health be obtained prior to operating the Midway for May 25 to May 28 and September 28 to October 1, 2017, as outlined in Finance and Corporate Services report FCS-17-027. 4. FCS-17-040 - UNCOLLECTABLE MISCELLANEOUS RECEIVABLE ACCOUNTS WRITE-OFF The Committee considered Finance & Corporate Services Department report FCS-17-040, dated February 15, 2017 recommending that uncollectable Miscellaneous Receivable Accounts be written off against the Allowance for Doubtful Receivables. On motion by Councillor B. Ioannidis - it was resolved: That uncollectable Miscellaneous Receivable Accounts amounting to $18,963. be written off against the Allowance for Doubtful Receivables, as outlined in Finance and Corporate Services Department report FCS-17-040 5. CAO-17-011 WATERLOO REGION SMALL BUSINESS CENTRE AGREEMENT WITH THE PROVINCE OF ONTARIO STARTER COMPANY PLUS PROGRAM -17-011, dated February 17, 2017 recommending a one year funding agreement with the Province of Ontario to undertake the Starter Company Plus Program. Councillor S. Davey noted staff have requested an additional clause be added to the recommendation as outlined in Report CAO-17-That the Mayor and Clerk be authorized to execute agreements satisfactory to the City Solicitor with recipients of grants under the Starter Company Plus Program. In response to questions, Ms. C. Farrell advised she could circulate financial statements related to the Starter Company Plus Program, Summer Company Program and the Small Business Centre prior to the Council meeting. On motion by Councillor B. Ioannidis - it was resolved: That the Mayor and Clerk be authorized to execute a two year funding agreement, subject to the satisfaction of the City Solicitor, with the Province of Ontario for the Starter Company Plus Program that provides training, mentorship and grants for Office report CAO-17-011; and, n for the Starter Company Plus Program is $15,000. from the Economic Development Reserve Fund, contribution to the program is $498,858.; and, That the City of Kitchener agrees to administrate and disburse up to fifty $5,000. grants to individuals successfully completing the Starter Company Plus Program; and further, That the Mayor and Clerk be authorized to execute agreements satisfactory to the City FINANCE &CORPORATE SERVICES COMMITTEEMINUTES MARCH 6, 2017 - 24 - CITY OF KITCHENER 6. CAO-17-012 - WATERLOO REGION SMALL BUSINESS CENTRE - AGREEMENT WITH THE PROVINCE OF ONTARIO - SUMMER COMPANY PROGRAM The Committee considered report CAO-17-012, dated February 17, 2017 recommending a one year funding agreement with the Province of Ontario to undertake the Summer Company program. Councillor S. Davey noted staff have requested an additional clause be added to the recommendation as outlined in Report CAO-17-012 That the Mayor and Clerk be authorized to execute agreements satisfactory to the City Solicitor with recipients of grants under the Summer Company Program. On motion by Councillor B. Ioannidis - it was resolved: That the Mayor and Clerk be authorized to execute a one year funding agreement, subject to the satisfaction of the City Solicitor, with the Province of Ontario, who will contribute $140,000. for the Summer Company Program that provides training, mentorship and grants for youth to s Office report CAO-17-012; and, That the City of Kitchener agrees to administrate and disburse up to thirty $3,000. grants to individuals successfully completing the Summer Company Program; and further, That the Mayor and Clerk be authorized to execute agreements satisfactory to the City 7. CAO-17-013 - WATERLOO REGION SMALL BUSINESS CENTRE - AGREEMENT WITH THE PROVINCE OF ONTARIO - SMALL BUSINESS CENTRE CORE FUNDING -17-013, dated February 17, 2017 recommending a two year amended agreement with the Province of Ontario to deliver Small Business Centre core funding. On motion by Councillor B. Ioannidis - it was resolved: That the Mayor and Clerk be authorized to execute a two year funding agreement, subject to the satisfaction of the City Solicitor, with the Province of Ontario, who will contribute $347,105. for the Small Business Centre core funding to deliver the core small business services providing information, guidance, workshops and events for small business, as outlined in -17-013. 8. INS-17-011 - DOON SOUTH SANITARY PUMPING STATION - CONSULTANT PURCHASE ORDER INCREASE The Committee considered Infrastructure Services Department report INS-17-011, dated January 6, 2017 recommending approval of an extension of the purchase order issued to WSP Group for the construction of the new Doon South Sanitary Pumping Station. Mr. H. Gross was in attendance and responded to questions from the Committee. On motion by Councillor B. Ioannidis - it was resolved: That an extension of the purchase order issued to WSP Group for consultant services related to the construction of the new Doon South Sanitary Pumping Station located on New Dundee Road in the amount of $33,113. be approved, as outlined in Infrastructure Services Department report INS-17-011 FINANCE &CORPORATE SERVICES COMMITTEEMINUTES MARCH 6, 2017 - 25 - CITY OF KITCHENER 9. FCS-17-021 - 2017 WARD BOUNDARY REVIEW The Committee considered Finance & Corporate Services Department report FCS-17-021, dated January 20, 2017 recommending no adjustments be undertaken at this time to alter the Mr. C. Goodeve presented the report and responded to questions from the Committee. In response to questions, Mr. Goodeve advised that staff would be required to review the ward boundaries again in 2022 and the natural boundaries between Wards 4 and 5 would be reviewed again at that time. On motion by Councillor Y. Fernandes - it was resolved: That in accordance with Section 1.a) of Council Policy GOV-COU-050, no adjustments justifications outlined in Finance and Corporate Services Department report FCS-17- 021 10. ADJOURNMENT On motion, this meeting adjourned at 9:58 a.m. D. Saunderson Committee Administrator