HomeMy WebLinkAboutFCS-17-074 - E17-012 Consultant Serv - Hoffman St Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-04-24
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2017-04-06
REPORT NO.: FCS-17-074
SUBJECT: E17-012 Consultant Services - Hoffman Street (Ottawa
Street South to East End) Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E17-012 Consultant Services - Hoffman Street (Ottawa
Street South to East End) Reconstruction, be awarded to Meritech Engineering,
Cambridge, Ontario, at their estimated fee of $151,615.41, including contingencies
of $13,783.22, plus H.S.T. of $19,710., for a total of $171,325.41, based on a
satisfactory contract being negotiated and an upset fee being established.
BACKGROUND:
The Hoffman Street (Ottawa Street South to east end of cul-de-sac) reconstruction
project (approximately 250 metres) has been initiated to address the infrastructure
issues that currently exist. The infrastructure along Hoffman Street has reached the end
of its useful life and requires full replacement.
The project includes the reconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the
property line. The asphalt roadway will be reconstructed as well as sidewalks and
curbs. This phase of the project is for consulting services to complete the preliminary
design, final design, tendering, as well as contract administration and inspection.
Construction is expected to occur in 2019.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of L. Costa, Design & Construction Project Manager, B. Garcia, Engineering
Construction Project Manager, S. Morris, Engineering Graphics Technologist and A.
Buchholtz, Buyer.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by thirteen
(13) interested parties and by the closing date of March 9, 2017, six (6) responses had
been received.
The review committee met on Friday March 17, 2017, to review the submissions and a
shortlist of three (3) candidates* were selected for further interviews. The Committee
met on Friday March 24, 2017 to interview the shortlisted candidates. The Committee
recommends awarding the project to Meritech Engineering, Cambridge, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications/Expertise
Past Performance
Knowledge of the City (re: this area)
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant's Fees
Variety & Quality of Disciplines In House/In Consortium
Effectiveness of work plan
A listing of the responding parties follows for your reference:
CIMA Mississauga ON
IBI Group Waterloo ON *
LEA Consulting Ltd. Markham ON
Meritech Engineering Cambridge ON*
MTE Consultants Inc. Kitchener ON*
WSP Canada Inc. Markham ON
*Shortlisted candidates
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this Expression of Interest (A), is fair and reasonable for a purchase of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this purchase is included within the approved capital budget. The
estimated surplus (E) will remain in the account and be used towards the construction
phase of the project.
Expression of Interest E17-012
Hoffman Reconstruction
The total budget for all phases of this project is 1,533,431.00
Estimated Cost for this Phase of Work
Expression of Interest E17-012 costs, including HST 171,325.41
less: HST rebate on Expression of Interest (17,041.56)
Net Cost Being Awarded 154,283.85 A
Projected Costs: Staff Time/Material Testing 66,974.00
Total Estimated Cost for this Phase of Work $221,257.85 C
Budget for this Phase of Work
AIRP - Sanitary Utility 107,712.00
AIRP - Storm Water Utility 53,856.00
AIRP - Water Utility 72,588.00
Total Budget for this Phase of Work $234,156.00 B
Estimated Surplus for this Phase of Work (B - C) 12,898.15 D
Estimated Surplus from previous phases 2,935.87
Total Estimated Surplus $15,834.02 E
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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