HomeMy WebLinkAboutFCS-17-075 - E17-030 - Consulting Serv - Roads Reconstruction Rehabilitation Program Geotechnical Investigation and Design
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-04-24
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: All
DATE OF REPORT: 2017-04-10
REPORT NO.: FCS-17-075
SUBJECT: E17-030 Consulting Services - Road Reconstruction /
Rehabilitation Program Geotechnical Investigation and
Design
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E17-030 Consulting Services - Road Reconstruction/
Rehabilitation Program Geotechnical Investigation and Design, be awarded to
Englobe Corp, Kitchener, Ontario, at their estimated fee of $ $331,280.50,
including contingencies, provisional in-situ infiltration testing and environment
testing allowance of $221,025.50, plus H.S.T. of $43,066.47, for a total of
$374,346.97, based on a satisfactory contract being negotiated and an upset fee
being established.
BACKGROUND:
This contract is for geotechnical investigation for road reconstruction/rehabilitation work
planned and anticipated for 2018 to 2020. The purpose of the geotechnical program is
to ensure that all aspects of surface and subsurface soil conditions are thoroughly
understood prior to the start of detailed design or final budgeting for any Capital
infrastructure remediation works. This permits adequate forewarning of any potential
problems related to surface or subsurface soil conditions that may pre-exist at these
proposed work locations and allows for adequate mitigation strategies to be developed
in relation to any potential problems that may be discovered. Such strategies may
include making appropriate allowances in the necessary budget, design, project
execution, and environmental remediation at proper timeframes in the project's life in
order to appropriately deal with any such issues.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1. iii. - 1
Doing so removes risks that would otherwise occur to project budget, execution, and
timing at the time of construction or the potential for the unexpected discovery of
unsuitable soil conditions at that time.
A consultant is required due to the use of large expensive, highly specialized
equipment. This includes a mobile drilling rig, sample retrieval and storage facilities,
and a fully outfitted and accredited soils and material testing laboratory.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of R. Dredge, Corridor Management Technologist, W. Kinnaird, Engineering
Construction Inspector, S. Zupanic,Engineering, Graphics Technologist and A.
Buchholtz, Buyer.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by twenty (20)
interested parties and by the closing date of February 3, 2017, fourteen (14) responses
had been received.
The review committee met on Friday February 17, 2017, to review the submissions and
a shortlist of three (3) candidates* were selected for further interviews. The Committee
met on Friday March 17, 2017, and Friday March 24, 2017,to interview the shortlisted
candidates. The Committee recommends awarding the project to Englobe Corp.,
Kitchener, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of Proposal
Qualifications / Expertise
Variety & Quality of Disciplines In House / In Consortium
Past Performance
Knowledge of the City (re this area)
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant’s fees
Effectiveness of Work Plan
1. iii. - 2
A listing of the responding parties follows for your reference:
AME Materials Engineering Caledon ON
Amec Foster Wheeler Cambridge ON*
DST Consulting Engineers Waterloo ON
Englobe Corp. Kitchener ON*
exp Services Inc. Cambridge ON
GHD Limited Waterloo ON
Golder Associates Ltd. Cambridge ON*
Orbit Engineering Ltd. Brampton ON
Sola Engineering Inc. Vaughn ON
Stantec Consulting Ltd. Waterloo ON
Terraprobe Inc. Brampton ON
Toronto Inspection Ltd. Markham ON
V.A Wood (Guelph) Inc. Guelph ON
WSP Canada Inc. Cambridge ON
*Shortlisted candidates
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this purchase is included within the approved capital budgets. The
estimated surplus (D) will remain within the various accounts, and will be used to fund
future construction.
1. iii. - 3
E17-030
Geotechnical for 2018 Roads Rehabilitation, 2019 and
2020 Reconstruction Projects
The total budget for all phases of this project is 401,750.00
Estimated Cost for this Phase of Work
E17-030 costs, including HST 374,346.97
less: HST rebate on Expression of Interest (37,235.91)
Net Cost Being Awarded 337,111.06 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 10,000.00
Total Estimated Cost for this Phase of Work $347,111.06 C
Budget for this Phase of Work
AIRP - Sanitary Utility 148,781.00
AIRP - Storm Water Utility 74,391.00
AIRP - Water Utility 100,267.00
Capital out of Current 2,375.00
Federal Gas Tax 21,375.00
Total Budget for this Phase of Work $347,189.00 B
Estimated Surplus for this Phase of Work (B - C) 77.94 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1. iii. - 4