HomeMy WebLinkAboutFCS-17-077 - E17-044 Consultant Serv – SCADA Upgrade and Implementation
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-04-24
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer 519-741-2200 ext. 7217
WARD(S) INVOLVED: All
DATE OF REPORT: 2017-04-10
REPORT NO.: FCS-17-077
SUBJECT: E17-044 Consultant Services – Supervisory Control and
Data Acquisition (SCADA) Upgrade and Implementation
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E17-044 Consultant Services – Supervisory Control
and Data Acquisition (SCADA) Upgrade and Implementation, be awarded to
Westin Engineering Inc., Markham, Ontario, at their corrected estimated fee of
$1,467,867.36, including contingencies of $191,460.40, plus H.S.T. of $190,822.76,
for a total of $1,658,690.12, based on a satisfactory contract being negotiated and
an upset fee being established.
BACKGROUND:
The City has twenty-two (22) existing sanitary sewage pumping stations that are
operated and maintained by City staff. The City uses a Supervisory Control and Data
Acquisition (SCADA) to monitor and control these pumping stations.
In 2016, the City completed a SCADA Needs Study. The purpose of the study was to
conduct a review of the City’s existing SCADA system for sanitary sewage pumping
stations, identify needs and recommend an implementation plan. Another objective of
the SCADA Needs Study was to guide budgeting and planning for future SCADA
system additions and enhancements.
The SCADA Needs Study found that all three layers; software, hardware and
telecommunications layers of the SCADA system are aging and in need of an
upgrade/replacement to bring the system up to industry standards and to address
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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obsolete technologies. The City’s reliance on SCADA for regulatory compliance and
efficient operations necessitates the management of SCADA as a critical asset.
The scope of work for this phase of the project includes pre-design, final design,
coordination of all related project needs, tendering, and contract
administration/inspection during construction of the SCADA infrastructure over a four (4)
year period. Funding for this project will come from the SCADA, Lift Station
Replacement, Pumping Station General Maintenance and City Share of Subdivisions
accounts. Any surplus in the funding from these accounts will be allocated to future
phases of the project.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of K. Mick, Design & Approvals Engineer, S. Allen, Manager, Engineering
Design & Approvals, C. Maguire,Supervisor of Operations (Sewers) and A. Buchholtz,
Buyer.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by fourteen
(14) interested parties and by the closing date of Monday March 6, 2017, eleven (11)
responses had been received.
The review committee met on Wednesday March 15, 2017, to review the submissions
and a shortlist of three (3) candidates* was selected for further interviews. The
Committee met on Monday March 27, 2017 to interview the shortlisted candidates. The
Committee recommends awarding the project to Westin Engineering Inc., Markham,
Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal including General Work Plan
Qualifications/Expertise
Variety & Quality of Disciplines In House/In Consortium
Past Performance
Knowledge of the City (re: this area)
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant's Fees
Effectiveness of work plan
A listing of the responding parties follows for your reference:
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Algal Engineering Ltd. North York ON
Cole Engineering Group Ltd. Markham ON
Eramosa Engineering Inc. Guelph ON*
IBI Group Waterloo ON
JMP Engineering Inc. London ON*
MMM Group Ltd. Thornhill ON
NLS Engineering Stoney Creek ON
Pro-Tech Power Sales Inc.Roseville MN USA
Process Group Inc. Cambridge ON
Radix U.S., LLC Tecumseh ON
Sirron Systems Incorporated Hamilton ON
Summa Engineering Limited Mississauga ON
Westin Engineering Inc. Markham ON*
WSP Canada Inc. Kitchener ON
*Shortlisted candidates
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involve city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering and Operations. The line item also includes all regulatory
permitting and any other miscellaneous costs. Projects utilizing in-house staff will
include costs for inspection during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this purchase is included within the approved capital budget. The
estimated surplus (E) will remain within the account to help fund SCADA construction
costs.
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Expression of Interest E17-044
SCADA Implementation
Estimated Cost for this Phase of Work
Expression of Interest E17-044 costs, including HST 1,658,690.12
less: HST rebate on Expression of Interest (164,988.22)
Net Cost Being Awarded 1,493,701.90 A
Projected Costs: Staff Time 170,000.00
Total Estimated Cost for this Phase of Work $1,663,701.90 C
Budget for this Phase of Work
Sanitary Utility 173,980.00
Development Charges 74,563.00
Transfer from Lift Station Replacement 835,494.00
Transfer from Pumping Station General Maintenance 239,078.00
Transfer from City Share of Subdivisions 478,156.00
Total Budget for this Phase of Work $1,801,271.00 B
Estimated Surplus for this Phase of Work (B - C) 137,569.10 D
Balance in account, net of encumbrances 237,031.96
Total Estimated Surplus $374,601.06 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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