HomeMy WebLinkAboutFCS-17-078 - T17-063 Standard Cargo Vans
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-04-24
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-04-10
REPORT NO.: FCS-17-078
SUBJECT: T17-063 Standard Cargo Vans
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-063 Standard Cargo Vans, be awarded to Parkway Ford Sales
(1996) Ltd., Waterloo, Ontario, at their corrected and adjusted tendered price of
$160,494., plus H.S.T. of $20,864.22, for a total of $181,358.22.
BACKGROUND:
Five (5) units will replace three vehicles in Utilities, one vehicle in Facilities
Management, and one additional unit will be used for Special Events, as approved in
the 2017 Annual Fleet Equipment Review. The current units are twelve (12) years old
with an eight (8) year lifecycle.
After the tender had closed, an additional unit was requested by Facilities Management
due to a failure of a unit which was fifteen (15) years old. The cost of the additional unit
has been included as an adjustment to the tender. This additional unit will be used by
Facilities Managements trades staff.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by seven (7) interested parties and by the closing date of Thursday
March 23, 2017, five (5) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Corrected
& Adjusted
Bid Price Bid Price
Parkway Ford Sales (1996) Ltd. Waterloo ON $151,132.00 $181,358.22*
Georgian Chevrolet Buick GMC Inc. Barrie ON $151,137.00 $181,365.00
Ridgehill Ford Sales (1980) Ltd. Cambridge ON $154,895.88 $185,874.83
Oxford Dodge Chrysler (1992) Ltd London ON $169,274.00 $203,128.80
Sherway Nissan Etobicoke ON $174,620.03 $209,544.04
Tenders were checked for mathematical errors and corrected accordingly. Bid prices
were adjusted to add the additional unit which was required after the tender closed.
The addition of the sixth unit did not change the ranking order of the bids.
Tenders were reviewed by M. Born, Manager of Fleet, and A. Buchholtz, Buyer who
concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this equipment is included within the approved capital budget. The estimated surplus
(D) will remain within the Equipment Reserve Fund to fund future equipment purchases.
Tender T17-063
Supply and Deliver six (6) Cargo Vans
Estimated Cost for this Tender
Tender T17-063 costs including optional equipment and HST 181,358.22
less: HST rebate on tender (19,451.87)
Net Cost Being Awarded 161,906.35 A
Projected Costs for Additional Outfitting (Includes GPS,
Shelving, Two-way Radio, Decals, PDI, Laptop Mounts,
Power Invertor and Vehicle Wrap (Utilities specific)) 45,000.00
Total Estimated Cost for this Tender $206,906.35 C
Budget for this Tender
Equipment Reserve Fund $236,000.00 B
Estimated Surplus for this Tender (B - C) 29,093.65 D
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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