HomeMy WebLinkAboutFCS-17-079 - T17-064 Eight G.V.W. High Roof Extended Cargo Vans
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-04-24
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-04-10
REPORT NO.: FCS-17-079
SUBJECT: T17-064 Eight (8) 4,309 kg (9,500 lb) G.V.W. High Roof
Extended Cargo Vans
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-064 Eight (8) 4,309 kg (9,500 lb) G.V.W. High Roof Extended
Cargo Vans, be awarded to Parkway Ford Sales (1996) Ltd., Waterloo, Ontario, at
their corrected tendered price of $263,120., plus H.S.T. of $34,205.60, for a total of
$297,325.60.
BACKGROUND:
These units will replace four units in Utilities, two units in Facilities Management, one
unit in Operations and provide one additional unit in Facilities Management, as
approved for replacement in the 2017 Annual Fleet Equipment Review. The current
units are eleven (11) years old with an eight (8) year lifecycle.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by four (4) interested parties and by the closing date of Thursday
March 23, 2017, four (4) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received: Corrected
Bid Price Bid Price
Parkway Ford Sales (1996) Ltd. Waterloo ON $297,326.00 $297,235.60*
Oxford Dodge Chrysler (1992) Ltd London ON $307,558.88
Ridgehill Ford Sales (1980) Ltd. Cambridge ON $309,169.80
Sherway Nissan Etobicoke ON $350,609.16
Tenders were checked for mathematical errors and corrected accordingly.
Tenders were reviewed by M. Born, Manager of Feet and A. Buchholtz, Buyer, who
concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this equipment is included within the approved capital budget. The estimated surplus
(D) will remain within the Equipment Reserve Fund to fund future equipment purchases.
Tender T17-064
Supply and Install eight (8) High Roof Extended Vans
Estimated Cost for this Tender
Tender T17-064 costs including optional equipment and HST 297,325.60
less: HST rebate on tender (31,890.14)
Net Cost Being Awarded 265,435.46 A
Projected Costs for Additional Outfitting (Includes GPS,
Shelving, Two-way Radio, Decals, PDI, Laptop Mounts, Power
Invertor and Vehicle Wrap (Utilities specific)) 72,000.00
Total Estimated Cost for this Tender $337,435.46 C
Budget for this Tender
Replacement of four units in Utilities, two units in Facilities
Management, one unit in Operations and one additional unit in
Facilities Management $374,000.00 B
Estimated Surplus for this Tender (B - C) 36,564.54 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
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PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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