HomeMy WebLinkAboutFCS-17-080 - T17-054 Closed Circuit T.V. Inspection of Gravity Sewers
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-04-24
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: All
DATE OF REPORT: 2017-04-11
REPORT NO.: FCS-17-080
SUBJECT: T17-054 Closed Circuit T.V. Inspection of Gravity Sewers
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-054 Closed Circuit T.V. Inspection of Gravity Sewers, be awarded
to Nieltech Services Limited, Cambridge Ontario, at their tendered price of
$447,441.58, including provisional items and contingencies of $13,000., plus
H.S.T. of $58,167.40, for a total of $505,608.98.
BACKGROUND:
The City has operated an annual program of sanitary sewer inspection using closed
circuit T.V. (CCTV) methods and equipment since 1996. This inspection process
collects and records information about the current condition and performance of the
City's sanitary and storm sewer network. This information is then used in assessing and
prioritizing future maintenance programs, rehabilitation programs, and reconstruction
projects for the City's sanitary and storm sewer system. Without this information, the
selection and prioritization process for these works would have to be completed with
little or no understanding of the actual conditions of the sewer network, which would be
considered a very undesirable methodology for such processes. This inspection
process is of high value in this regard, as it is the only reliable, accurate, and
economically feasible method of observing and recording the conditions of the sewer
network for later analysis.
Currently, the sanitary network is operating on a 12 year inspection cycle, while the
storm network is operating on a 10 year cycle.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1. viii. - 1
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the internet
through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded twelve (12) interested parties and by the closing date of
Friday April 7, 2017, six (6) tenders had been received.
The tenders were reviewed by C. Leishman, Asset Management Technician, who
concurs with the above recommendation.
The following tenders were received: Bid Price
Nieltech Services Limited Cambridge ON $505,608.98*
Wessuc Inc. Brantford ON $533,146.76
Benko Sewer Service, A Division
of Badger Daylighting Ltd. London ON $580,599.20
Dambro Environmental Inc. Caledon ON $588,894.53
Clearwater Structures Inc. Ajax ON $624,166.73
Capital Sewer Services Inc. Vaughn ON $727,876.27
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. The
estimated surplus (E) will remain within the account to fund the 2018 CCTV inspection
program.
1. viii. - 2
Tender T17-054
CCTV Inspection of Gravity Sewers
Estimated Cost for this Phase of Work
Tender T17-054 costs, including HST 505,608.98
less: HST rebate on tender (50,292.41)
Net Cost Being Awarded 455,316.57 A
Projected Costs: Staff Time/Permitting/Material Testing 3,000.00
Total Estimated Cost for this Phase of Work $458,316.57 C
Budget for this Phase of Work
Sanitary Utility 163,225.00
Storm Water Utility 176,025.00
Recovery from Various Reconstruction (AIRP) Projects 135,094.04
Total Budget for this Phase of Work $474,344.04 B
Estimated Surplus for this Phase of Work (B - C) 16,027.47 D
Balance in account, net of encumbrances 55,168.04
Estimated Surplus $71,195.51 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1. viii. - 3