HomeMy WebLinkAboutKitchener BIA - 2016-02-25DovvNToAAN
Kitchin r BIA
BOARD OF DIRECTORS MEETING
Minutes
8:30 am -10:30 am
February 25, 2016
19 King St E, Unit B
Kitchener
Present: Dawn Phillips -Brown, Lindsay Walden, Stewart Barclay, Councillor Sarah Marsh, Paul
Walman, Councillor Frank Etherington, Shirley Madill, Frank Voisin, Domini Baldasaro, Berry
Vrbanovic, Jeff Gadway, Linda Jutzi, Zenia Horton, James Mitchell,
Regrets: Cory Bluhm, Darryl Moore, Michelle Cutts, Ryan Lloyd -Craig
Dawn Phillips -Brown in the Chair.
WELCOME
The Chair called the meeting to order at 8:40 a.m.
CONFLICT OF INTEREST
No conflict of interest was declared by any Member of the Board at this time.
APPROVAL OF AGENDA
Moved by Paul Walman, seconded by Domini Baldasaro
"That the Board approve the Agenda as provided."
Carried Unanimously
APPROVAL OF MINUTES
Moved by Frank Etherington, seconded by Jeff Godway
"That the Minutes of the Board of Directors meeting held on January 26, 2016 be
approved as printed."
Carried Unanimously
OFFICE MOVE
Linda Jutzi provided an update on the move, noting that the BIA would open doors and
commence operations at its new location on April 4. The BIA will hold an Open House for
members at its new location. Board meetings will be held at City Hall going forward, due to lack
of meeting space at the new location.
Sarah Marsh joined the meeting (8:45am)
GARBAGE REMOVAL
The BIA has met with City staff, including Operations, By-law Enforcement, and Economic
Development, to discuss current practices around garbage removal, and options to address
concerns that garbage is being left out on the street. Operations has committed to putting
together a review of options to address concerns, including cost and outcomes.
Berry Vrbanovic joined the meeting (8:51am)
James Mitchell joined the meeting (8:55am)
POLICE UPDATE
Constable Mitchell provided an update on policing activities, and requested that the BIA remind
members to secure ATMs. Constable Mitchell also requested that the BIA survey members for
their thoughts on the new downtown policing shift schedule.
Linda Jutzi informed Constable Mitchell that police officers working downtown were welcome to
use space at the BIA's new offices.
James Mitchell left the meeting (9:09am)
MAGAZINE
Ms. Jutzi provided an update on the progress of the magazine development, noting that the BIA
intended to print a substantial increase in the quantity of copies, due to interest. Copies will
also be distributed to residents of neighbouring areas.
OKTOBERFEST
Ms. Jutzi noted that Oktoberfest will be celebrating its 50th anniversary in 2018, and that efforts
were underway beginning in 2016 to build to the 2018 event. The BIA discussed early
collaboration opportunities to celebrate the event downtown, and methods of engaging
downtown businesses.
RESERVE FUNDS
On behalf of Michelle Cutts, the Chair provided an update on a survey of the Board for use of the
existing unallocated reserve funds. The majority of respondents preferred that the money be
allocated to beautification with a focus on restaurant patios and store/business facades.
Action:
Staff will return to the May meeting with a plan for allocation of the funds.
OTHER BUSINESS
Jeff Gadway informed the Board that Vidyard is leading an initiative called Plugln KW. The
initiative is intended to bring together local downtown professionals for social and charitable
outcomes. Six events are planned for 2016, with the first on March 10, at the Apollo Theatre.
Board members were encouraged to share information on the event.
Frank Etherington left the meeting (10:08am)
Domini Baldasaro provided a status update to the Board on the development of the Executive
Director job description, noting that she anticipated the draft description being brought forward
at the March Board meeting.
The Chair informed the Board that with budget reporting currently under development, the BIA
was unable to comply with certain provisions of the approved Purchasing Policy.
Moved by Sarah Marsh, seconded by Domini Baldasaro
"That the Policy come into effect once a monthly budget breakdown has been
provided and approved at the April Board meeting."
Carried Unanimously
The Chair informed Board Members that the Board will be discussing succession planning at the
March Board meeting, and asked Members to consider their potential interest in Executive roles
in advance of the March Meeting.
ADJOURNMENT
Moved by Paul Walman, seconded by Jeff Gadway
"That the meeting adjourn." (10:23 a.m.)
Carried Unanimously