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HomeMy WebLinkAboutKitchener BIA - 2016-09-15DowNTo" Kitcht-_nt_-r BIA BOARD OF DIRECTORS MEETING Minutes 8:30 am -10:30 am September 15, 2016 City of Kitchener 200 King Street W Schmalz Room, 2"1 fl Present: Jeff Gadway, Stewart Barclay, Shirley Madill, Domini Baldasaro, Paul Walman, Darryl Moore, Ryan Lloyd -Craig, Lindsay Walden, Mayor Berry Vrbanovic, Councillor Sarah Marsh, Linda Jutzi, Cory Bluhm. Regrets: Frank Voisin, Councillor Frank Etherington , James Mitchell. Jeff Gadway in the Chair. WELCOME The Chair called the meeting to order at 8:40 a.m. CONFLICT OF INTEREST No conflict of interest was declared by any Member of the Board at this time. APPROVAL OF AGENDA Moved by Councillor Sarah Marsh, seconded by Domini Baldasaro "That the Board approve the Agenda as provided." Carried Unanimously APPROVAL OF MINUTES June and August minutes to be approved at September meeting. Message from the Executive Director Linda Jutzi addressed the board with a message. She advised she was asked in June to develop a status quo plan for 2017. This was delivered in July, and the board shifted to consideration of other possibilities including development of a reserve fund. Four years ago strategic directions were developed and these are essential to continued development of the downtown. Although many changes have happened over the years within the downtown and on the board, Linda expressed concern with the drastic suggested changes to support for events. Linda indicated that the many of the event organizers were partners in helping Downtown achieve the current Strategic Priorities and that it could cause negative press regarding the BIA and the members. She indicated the Board Executive met last week and confirmed the presentation Linda is providing today to ensure it is on point. Darryl Moore expressed his concern with transparency as Frank was invited to participate in the executive meeting. Linda clarified, at the request of the chair, the executive was brought together to review the plan developed by Linda and that the Chair, Lindsay Walden asked that Frank be invited to the presentation. Lindsay joined the meeting (8:58 a.m.) Linda provided a PowerPoint presentation for review. She outlined the process being suggested for membership engagement and development of a strategic plan, concluding in June 2017. A detailed process and timeline was provided. Members asked questions regarding the information circulated, and provided comments, input and feedback throughout the review for consideration in how to proceed. Additional information was provided on the intent of, and questions within, the survey. Linda advised additional board meetings will be required through analysis of the input received and while the white paper is in development. Consideration to be given to facilitator for the development of Strategic Priorities. Moved by Paul Walman, seconded by Councillor Sarah Marsh "That the Board approve the process outlined, with an end date of May 2017." Carried Unanimously With comments from both the Mayor and Councillor Marsh, it was agreed that a reserve fund is needed for the relaunch of downtown in 2018, however funding to support vital events is still necessary. Linda reviewed a third option entailing a slight increase in the levee combined with small savings found throughout the overall budget to fund the 2018 relaunch of downtown. Ryan left the meeting (9:40 a.m.) The three options were reviewed again with the board. Stewart provided additional information on tax revenues. Linda briefly reviewed the budget line items, indicating detailed consideration to be given further to beautification and marketing. The Board agreed to the third option, with the addition of funding for the following events: Blues, Canada Day, Oktoberfest, Christkindl as well as live music through DTK live. Remaining funds to be used for additional community events as approved. Dom left the meeting (10:01 a.m.) Paul left the meeting (10:05 a.m.) No longer sufficient members to meet quorum. Linda to return to next meeting with updated document. Information to also be included regarding adjustments to funding for 2018 post strategy. OTHER BUSINESS Nothing at this time. InCamera Nothing at this time. ADJOURNMENT Meeting could not be adjourned as no quorum.