HomeMy WebLinkAboutFCS-17-090 - E17-048 Consultant Serv – Old Mill Sanitary Sewer Pumping Station
REPORT TO:Committee of the Whole
DATE OF MEETING:2017-05-15
SUBMITTED BY:Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
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REPARED BY:Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext.7089
WARD(S) INVOLVED:Ward 4
DATE OF REPORT:2017-05-03
REPORT NO.:FCS-17-090
SUBJECT:E17-048 Consultant Services – Old Mill Sanitary Sewer
Pumping Station
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E17-048 Consultant Services – Old Mill Sanitary
Sewer Pumping Station, be awarded toMTE Consultants Inc., KitchenerOntario,
at their estimated fee of $690,915.23, including contingencies of $62,810.48,plus
H.S.T. of $89,818.98, for a total of $780,734.20, based on a satisfactory contract
being negotiated and an upset fee being established.
BACKGROUND:
In June 2016, the City completed the environmental assessment for the Old Mill
Sanitary Sewage Pumping Station (SPS).The preferred option was to replace the
existing pumping station with a new station and emergency storage, on the south side
of Old Mill Road at the west side of Willowlake Park. This contractis for the detailed
design, contract administration and inspection services during the construction of the
new pumping station. Detailed design will be in 2017 withconstruction in 2018.
RE
PORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of L. Cooper, Manager Development Engineering, C. Spere, Manager
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Engineering Construction,C. Maguire, Supervisor of Operations (Sewers)and L.
Stecho,Supervisor of Purchasing.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by sixteen
(16) interested parties and by the closing date of Tuesday April 4, 2017,four (4)
responses had been received.
The review committee met on Tuesday April 18, 2017, to review the submissions and a
shortlist of three (3)candidates* was selected for further interviews. The Committee
met on Tuesday May 2, 2017 to interview the shortlisted candidates. The Committee
recommendsawardingthe project to MTE Consultants Inc., Kitchener, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications/Expertise
Past Performance
Knowledge of the City (re: this area)
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant's Fees
Variety & Quality of Disciplines In House/In Consortium
Effectiveness of work plan
A listing of the responding parties follows for your reference:
AECOMCanada Ltd. Markham ON*
CIMACanada Inc. Mississauga ON*
MTE Consultants Inc. Kitchener ON*
WSPCanada Inc. Markham ON
*Shortlisted candidates
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievementof the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interestthe design and
implementation of these types of projects typically involves city staff and resources from
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across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all citystaff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this purchase is included within the approved capital budget. The
estimated surplus (E) will remain in the account for the construction phase.
Expression of Interest E17-048
Old Mill Sanitary Sewer Pumping Station
The total budget for all phases of this project is 7,553,442.00
Estimated Cost for this Phase of Work
Expression of Interest E17-048 costs, including HST780,734.20
less: HST rebate on Expression of Interest(77,658.84)
Net Cost Being Awarded703,075.36 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 98,445.00
Total Estimated Cost for this Phase of Work$801,520.36 C
Budget for this Phase of Work
Development Charges679,500.00
Sanitary Utility830,500.00
Total Budget for this Phase of Work$1,510,000.00 B
Estimated Surplusfor this Phase of Work (B -C)708,479.64 D
Estimated Deficitfrom previous phases(279,247.30)
Total Estimated Surplus$429,232.34 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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