HomeMy WebLinkAboutFCS-17-091 - E17-082 Consultant Serv – Grenville Watermain Replacement
REPORT TO:Committee of the Whole
DATE OF MEETING:2017-05-15
SUBMITTED BY:Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
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REPARED BY:Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext.7089
WARD(S) INVOLVED:Ward 9
DATE OF REPORT:2017-05-04
REPORT NO.:FCS-17-091
SUBJECT:E17-082 Consultant Services – Grenville Watermain
Replacement
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E17-082 Consultant Services – Grenville Watermain
Replacement, be awarded toIBI Group,Waterloo, Ontario, at their estimated fee
of $77,352., including contingencies of $7,032.,plus H.S.T. of $10,055.76, for a
total of $87,407.76, based on a satisfactory contract being negotiated and an
upset fee being established.
BACKGROUND:
The existing watermain on Grenville Avenue between Courtland Avenue and the west
end was originally laid in the 1940’s and is reaching the end ofits life cycle. The
replacement of this watermain will alsocorrect a number of issues. Theoriginal
placement at sub-standard depth has resulted in frozen services. Additionally, there are
some lead services that will be replaced with plastic. As is standard practice,
homeowners will be notified if they have lead services to give them an opportunity to
replace the private side. The current watermain is also a sub-standard size (100mm).
The new watermain willhave a diameter of 150mm which will improve domestic and fire
flow.
Construction is anticipated to start late August 2017 and will take approximately six (6)
weeks to complete.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of S. Allen, Engineering Design & ApprovalsManager,D. Lupsa, Design &
Construction Project Manager,Y. Bhattachan, Design & Construction Project Manager
and L. Stecho,Supervisor of Purchasing.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by ten (10)
interested parties and by the closing date of Friday April 21, 2017,two (2) responses
had been received.
The review committee met on Monday May 1, 2017, to reviewand ratethe submissions.
The Committee recommendsawardingthe project to IBI Group, Waterloo,Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Proposed Project Team
Qualifications/Expertise
Cost of Consultant's Fees
Past Performance
A listing of the responding parties follows for your reference:
GM BluePlan EngineeringLtd. KitchenerON
IBI Group Waterloo ON*
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
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miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this purchase is included within the approved capital budget. The
estimated surplus (D) will be transferred to the water capital reserve upon completion of
the project.
Expression of Interest E17-082
Grenville Watermain Replacement
Estimated Cost for this Phase of Work
Expression of Interest E17-082 costs, including HST 87,407.76
less: HST rebate on Expression of Interest (8,694.36)
Net Cost Being Awarded 78,713.40 A
Costs Incurred to Date 9,286.85
Projected Costs: Staff Time 16,859.00
Projected Costs: Construction of Watermain228,502.00
Total Estimated Cost for this Phase of Work$333,361.25 C
Budget for this Phase of Work
Water Utility350,000.00
Total Budget for this Phase of Work$350,000.00 B
Estimated Surplus (B -C) 16,638.75 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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