HomeMy WebLinkAboutFCS-17-093 - Q17-035 Trillium Drive Trenchless Sanitary Sewer Extension
REPORT TO:Committee of the Whole
DATE OF MEETING:2017-05-15
SUBMITTED BY:Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
P
REPARED BY:Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED:Ward 4 and 5
DATE OF REPORT:2017-05-01
REPORT NO.:FCS-17-093
SUBJECT:Q17-035 Trillium Drive Trenchless Sanitary Sewer
Extension
___________________________________________________________________________
RECOMMENDATION:
That QuoteQ17-035 Trillium Drive Trenchless Sanitary Sewer Extension, be
awarded to Xterra Construction Inc., Kitchener, Ontario, at their quotedprice of
$133,016.75,including contingencies and provisionalitems of $11,885.03, plus
H.S.T. of $17,292.18, for a total of $150,308.93.
BACKGROUND:
The City is proceeding with the servicing work required for providing a sanitary, water
and storm service to 35 Trillium Drive. This phase of the work includes the trenchless
installation of approximately 80 meters of sanitary sewer from the intersection of
Maxwell Drive and Old Huron Road to a point just north of Huron Road on Trillium
Drive. Subsequent work in a separate contract will then connect this sewer to the
property and the downstream outlet, as well as provide the sanitary, storm and water
connection to the property.The property was sold by the City in 2015 as a serviced lot
with the City being responsible for installing the services post-sale. The cost of the work
is being funded from proceeds of the disposition.
REPORT:
Quoteswere advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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were downloaded by ten (10) interested parties and by the closing dateof Thursday
April 13, 2017,two (2) quoteshad been received.
The following quoteswere received:
Bid Price
Xterra Construction Inc. Kitchener ON$150,308.93*
Sierra Infrastructure Inc. Woodstock ON$400,000.00
The quotes werereviewed by S. Allen,Manager Engineering Design who concurs with
the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this quote, the design and implementation of these
types of projects typically involves city staff and resources from across the corporation.
These costs are included inthe line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizingin-house staff will include costs for inspection
during construction and contract administration.
The net cost for this quotation (A), is fair and reasonable for a purchase of this scope
and the upset limit is within the budget allowance (B) provided within the budget.
Funding for this purchase is included within the existing account balance. The estimated
surplus (E) will remain in the account and be used to fund the remainder of the servicing
work.
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Quotation Q17-035Trillium Drive
Trenchless Sanitary
The total budget for all phases of this project is $250,000.00
Estimated Cost for this Phase of Work
Quotation Q17-035150,308.93
less: HST rebate onquotation(14,951.08)
Net Cost Being Awarded135,357.85 A
Projected Costs: Staff Time/Material Testing5,741.00
Total Estimated Cost for this Phase of Work141,098.85 C
Budget for this Phase of Work
Battler Property Sale account$125,000.00
Total Budgetfor this Phase of Work125,000.00 B
Estimated Surplus/(Deficit) (B -C)(16,098.85)D
Balance in account, net of encumbrances125,000.38
Estimated Surplus/(Deficit)108,901.53 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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