HomeMy WebLinkAboutINS-17-039 - Parking Agreement with The Minister of Public Works and Government Services
REPORT TO:Council
DATE OF MEETING:May 15,2017
SUBMITTED BY:Ken Carmichael, Interim Director, Transportation Services,
519-741-2200 x7372
PREPARED BY:Paul A. McCormick, Manager Parking Enterprise,519-741-2200
x7155
WARD(S) INVOLVED:10
DATE OF REPORT:April 12, 2017
REPORT NO.:INS-17-039
SUBJECT:ParkingAgreement with Her Majesty the Queen, in right of
Canada, as represented by the Minister of Public Works and
Government Services
___________________________________________________________________________
RECOMMENDATIONS:
Thatthe Chief Administrative Officer or a Deputy Chief Administrative Officer be
authorized to execute anew extensionparking agreement with Her Majesty the
Queen, in right of Canada, as represented by the Minister of Public Works and
Government Servicesto operate public parking at 166 Frederick Street during
events at The Centre in the Square property for ten (10)years, with a right to
terminate by either party on sixty (60) days’ notice and with amonth to month
renewal option thereafter, said agreement to be to the satisfaction of the City
Solicitor; andfurther,
That Council delegate authority to Chief Administrative Officer or a Deputy Chief
Administrative Officer to execute future or renewal agreementswith respect to
public parking at 166 FrederickSt., said agreements to be to the satisfaction of
the City Solicitor.
BACKGROUND:
The Parking Enterprise provides parking services in and around The Centre in the
Square property for various theatre events. The parking facilities include both surface
lots and the Civic District Garage underground facilities. The majority of surface lot
spaces including 166 Frederick Street produces a premium parking rate of $9.00 and
the remaining spaces including the garage earns the standard rate of $7.50.
The City of Kitchener (the “City”) has had a long standing business relationship since
August1980 with Her Majesty the Queen, in right of Canada, as represented by the
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Minister of Public Works and Government Services (PWGS) in the management of the
parking area behind 166 Frederick Street during events at The Centre in the Square
property (CITS).
As compensation to PWGS for the City’s use of the parking lot during events at The
Centre in the Square, the City agreed to provide a complete service for snow plowing,
snow removal and de-icing of the parking lot and municipal sidewalks fronting on
Frederick and Otto Streets. The City also assumes liability which may arise out of or in
connection with the entry onto and use of the parking lot by the City, during events at
The Centre in the Square.
This arrangement has continued on a month to month basis since the commencement
of the agreement in 1980.
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The surface parking lot at 166 Frederick Street comprisesapproximately 49spacesand
premium rate spacesare used by customers of the CITS for theatre performance
nights.
There are 596off-street parking spaces in the immediate area of the CITS managed by
the Parking Enterprise of which 31% or 184 are surface spaces. The 412 spaces with
in the Civic District Garage make up the difference.
The surface spaces continue to be very popular with parking customers during CITS
theatre nights.
REPORT:
PWGS has recently approached the City to renew the agreement for a term of tenyears
with a right to terminate by either party on sixty (60) days’ notice.Staff’s
recommendation is to renewand formalize an existing agreement.
Key terms of the agreement include offsetting use of the parking lot on CITS
performance nights in exchange for snow removal and de-icing services by the City.
Regular maintenance of the surface lot including asphaltrepairs and line painting is
provided by PWGS.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
ThePWGS lot at 166 Frederick on average generates $25,000 per annum in gross
income from gate receipts from Theatre nights. A net income of approximately $8,000
per annum is earnedafter deducting part-time staff wagesandsnow clearing expenses.
Although the net income for this lot is not asignificantamount,the proximity location of
this lot to CITS servesamuch needed purpose in supplying convenient parking forour
customers on Theatre nights.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
ACKNOWLEDGED BY: Justin Readman, Interim Executive Director
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