HomeMy WebLinkAboutFCS-17-092 - Q17-034 - 39-0-0 Sports Field Fertilizer
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-05-15
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-04-25
REPORT NO.: FCS-17-092
SUBJECT: Q17-034 39-0-0 Sports Field Fertilizer
___________________________________________________________________________
RECOMMENDATION:
For Information Only.
BACKGROUND:
Sports Field 39-0-0 fertilizer is applied twice per year. It is a slow release fertilizer that
can last up to 22 weeks, with application taking place in May and August. The type of
nitrogen used has been recommended by an Agronomist, who takes soil samples and
provides a report which is utilized to develop an annual fertilizer plan.
REPORT:
In accordance with the Purchasing and Materials Management Bylaw clause 170.3.7 -
“When any written formal quote other than the lowest bid is accepted, a report shall be
taken to the next meeting of Council for their information”.
Quotation Q17-034 39-0-0 Sports Field Fertilizer, has been awarded to Brett Young
Seeds Ltd., Clifford, Ontario, at their quoted price of $34,400., for a one (1) year term
with two options to renew for an additional twelve (12) months each.
Quotations were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by eight (8) interested parties and by the closing date of Wednesday
April 5, 2017, seven (7) quotations had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following quotations were received:
Bid Price
Holmes Agro OrangevilleON$17,904.00
Speare Seeds Limited Harriston ON $31,960.00
Brett Young Seeds Ltd. Clifford ON $34,400.00*
Alliance Agri-Turf Bolton ON $34,800.00
Ontario Seed Co. Limited Kitchener ON $34,800.00
Residex Canada dba Turfgrass Burlington O $35,120.00
Turf-Shark Fertilizer Guelph ON $37,152.00
The low bid received from Holmes Agro was declared non-compliant, due to missing
paperwork from their bid submission. They did not include their business name on the
form of quotation and did not include the signing page within their bid submission.
The second lowest bid from Speare Seeds Limited was not accepted because they
were offering 50 lb. bags while the City requested 25kg (55lb) bags. Based on the
volume required, the City’s cost would be 10 percent higher with the smaller bag size.
The cost for 39-0-0 has increased 1.7% from last year’s contract, with an estimated
usage of 20,000 kg per season.
The quotations were reviewed by R. Farwell, Supervisor Sportsfields, and A. Buchholtz,
Buyer, who concurred with the review and award.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from the Sports Fields cost centre operating budget (6527546).
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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