HomeMy WebLinkAboutINS-17-043 - McLennan Park Great Lawn - Regional Agreement for Tender Award
REPORT TO: Community & Infrastructure Services Committee
DATE OF MEETING: May 29, 2017
SUBMITTED BY: Denise McGoldrick, Director, Operations Environmental
Services (741-2600 x4657)
PREPARED BY: Dan Ritz, Supervisor, Design & Development (714-2600 x4348)
WARD(S) INVOLVED: All
DATE OF REPORT: May 17, 2017
REPORT NO.: INS-17-043
SUBJECT: McLennan Park Great Lawn Remediation Design and
Construction
RECOMMENDATION:
That the City enter into an agreement with the Region of Waterloo for the
McLennan Park Great Lawn Remediation Construction & Design in the amount of
$1,560,837, including provisional and contingency of $296,670, plus H.S.T of
$27,471 for a total of $1,588,308.
BACKGROUND:
McLennan Park is a 39ha (96 acre) park constructed on the former Kitchener Landfill
site located at 901 Ottawa Street South. The property is owned by the Region of
Waterloo (Region) and the City operates McLennan Park in accordance with a lease
agreement with the Region. Under the lease agreement, the City has care and control
of surface rights for park use and the Region has responsibility for subsurface landfill
operations. Regional and city staff perform joint site inspections as part of the park
agreement.
In 2014, site inspections revealed landfill gas was collecting in a subsurface drainage
system at McLennan Park and interfering with the function of the existing landfill gas
collection system installed at the site. Work took place immediately to address the
concern and wood chips were placed over the Great Lawn Area as a temporary ground
covering.Rehabilitation of the Great Lawn area is required in order to maintain the
safe, long term operation of the park, its ability to support large scale events, and
ensure the sub-surface landfill cap meets current engineering standards and Ministry of
Environment and Climate Change requirements.
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In collaboration with the Region, an engineering and landscape design has been
completed to meet restoration requirements and provide park amenity benefits. The
Region is responsible for the restoration works associated with the former landfill
including the clay cap restoration (i.e. primarily underground works) and the City is
responsible for park related restoration including turf, irrigation and drainage system,
shade tree planting, and associated park amenities (i.e. primarily above ground works).
The Great Lawn area is approximately 5ha (12 acres) total in size and is adjacent to the
prime park amenity spaces (playground, splash pad, basketball courts, volleyball courts
& washroom building). The combined 2015/16McLennan Park General Provision
budget allocation of $690,000 was established to address turf restoration of the Great
Lawn.
An additional $400,000 was approved through the 2017 capital budget process to
address the necessity of shade and accessibility for all ages and incorporated additional
amenities into the final design of the great lawn area. These additional park amenities
(shade structure & additional trails) support comments and strategies in line with both
the Neighbourhood Strategy and Age Friendly Communities and have been included as
provisional items in the tender due to budget constraints.
Acknowledging that final tender values are above the current McLennan Park approved
budget of $1,095,346; related tree planting, turf rehabilitation and community trail capital
accounts have been allocated to address associated work in support of the park design
initiatives identified above.Staff recommend including the provisional items in the
tender award to minimize park disruption through future construction activities and to
realize economies of scale through the competitive tender process.
Construction Closures
Work will take place from June to November 2017 and the following park facilities will be
closed for the summer of 2017 due to their proximity to the work area:
great lawn area (east & west side)
splash pad &small portion of the playground (sand dig & bucket swing)
large gazebo & gazebo trail
beach volleyball courts
Blackhorne Drive park entrance (vehicular & pedestrian)
Open for Park Use
Park visitors will still have access via the Ottawa Street South entrance (for vehicle
traffic), and all pedestrian access points except for Blackhorne Drive to be able to enjoy
the following areas of the park:
dog park
bike park &skateboard park
basketball courts
majority of the playground(senior & junior playstructures)
washroom facilities
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REPORT:
Tenders were called by the Region of Waterloo for T2017-117Former Kitchener Landfill
Cap Restoration & Landscape Enhancement, McLennan Park, Kitchener Ontario and
were advertised in the Waterloo Region Record, Daily Commercial Newsand onthe
The tender closed on May 3, 2017and the following bids were
received:
Contractor City/Province Total Tender Price
(Excluding HST)
Gateman-Milloy Inc. Kitchener, ON $2,274,820.00
Kieswetter Excavating Inc. St. Clements, ON $2,365,366.25
Network Sewer and Watermain Ltd. Cambridge, ON $2,399,834.01
Ground Force Environmental Inc. Kitchener, ON $2,445,189.30
JB Construction Management Corp. Brantford, ON $2,696,982.00
Oxbow Landscape Ltd. London, ON $3,188,456.75
Arcadis Waterloo, ON $3,255,220.56
The Cannington Group Inc. Stouffville, ON $3,598,778.89
It is anticipated the Region will award the tender to Gateman-Milloy Inc. conditionally,
subject to City approval, on May 24, 2017.The total cost of the project is $2,601,087
and includes the tender award to Gateman-Milloy Inc. (including provisional &
contingency) as well as associated design fees.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
vision in the areas of safe and thriving neighbourhoods and sustainable environment
and infrastructure.
FINANCIAL IMPLICATIONS:
Costs for this project have been split between the Region and City based on
responsibility for the work. is $1,588,308 (A) and staff has
identified relevant funding sources for work (B). The overall
result is no expected deficit or surplus from this project (C).
Financial Summary for T-2017-117 Former Kitchener Landfill Cap Restoration &
Landscape Enhancement, McLennan Park
Summary of Costs(Region & City)
Construction Tender$ 1,821,652.00
Design Fees$ 281,280.00
Contingency$ 200,000.00
Provisional Items$ 253,168.00
HST net of rebate$ 44,987.00
$ 2,601,087.00
Total Cost
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Calculation of City's Share of theProject
Total Project Cost $ 2,601,087.00
$(1,012,779.00)
less: Region of Waterloo Share
City Share$ 1,588,308.00 A
Funding for this Phase of Work
McLennan Park General Provision Capital Account$ 1,095,346.00
Tree Planting Capital Account$ 126,558.00
KW Hydro Tree Planting Capital Account$ 109,758.00
Turf Rehabilitation Capital Account$ 56,515.00
Community Trails General Provision$ 200,131.00
Total Funding for this Phase of Work$ 1,588,308.00 B
Estimated Surplus/(Deficit) $-C
COMMUNITY ENGAGEMENT:
INFORM
advance of the council / committee meeting.
A communication strategy has been developed which will inform users of the park of the
great lawn closure and will include but not limited to:
Park signage will be posted in advance of the construction for public notification.
Notifications will be provided to surrounding residents (8,000 approx.).
Communications through social media, Your Kitchener, and website
Notifications to summer programing of the splash pad closure and alternatives.
Notifications to facility bookings regarding the gazebo & volleyball closure.
CONSULT Special Events has been consulted through the project and they did not
schedule events in summer 2017 in anticipation of construction activities.
ACKNOWLEDGED BY: Cynthia Fletcher, Executive Director, Infrastructure Services
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