HomeMy WebLinkAboutKit Housing - 2017-03-22
Minutes
Board of Directors Meeting
Wednesday, March 22 , 2017
City of Kitchener City Hall,
Schmalz Room
PRESENT: B. McColl (Chair)
Directors: M. Seiling, B. Ioannidis, F. Etherington, T.
Bleaney, P. Kohli
General Manager: L. Trumper
Manager of Accounting: S. Heide
Manager of Facilities: I. Anghel
Account Analyst: C. Suciu
REGRETS: B. Vrbanovic, R. Parent
1. Meeting Opening
1.1 Call to Order
Bob McColl- Chair, called the meeting at 4:00
1.2 Declaration of Conflict of Interest.
There was no conflict of interest declared.
1.3 Approval of Agenda:
Res #01-03-17: Approval of Agenda
On a motion by A. Chin seconded by M. Seiling, that the agenda be approved
as amended.
1.4 Approval of Minutes
Minutes were circulated with the agenda.
Res #02-03-17 Approval of Board Minutes – February 15, 2017
On a motion by B. Ioannidis seconded by M. Seiling, it was resolved that the
minutes of the Board Meeting of February 15, 2017 be accepted as true.
2. Finance & Administration Business
No reports for Finance and Administration Business were presented at this Board meeting.
2.1 Appointment of Board Secretary.
Res #03-03-17: Board Secretary position
On a motion by P. Kohli seconded by F. Etherington, it was resolved that the
Board approve Bil Ioannidis to be the Secretary in addition to the Treasurer
effective to March 1, 2017.
3. Facilities Operations/Property Management Business
3.1 45 Howe Drive Roof, Eaves and Downspouts Replacement.
Julian presented the report.
Roof is rapidly deteriorating and need replacement
Few repairs were made since KHI acquired the site in 2010.
Res #04-03-17: 45 Howe Drive Roof, Eaves, and Downspouts
Replacement
On a motion by A. Chin seconded by M. Seiling, it was resolved that the
Board award the contract to Authentic Roofing based previous experience with
KHI and price.
3.2 Janitorial Service Contract
Julian presented the report.
The contract went out for tender to Janitorial Services companies in the area.
Res #05-03-17: Janitorial Services Contract.
On a motion by M. Seiling seconded by B. Ioannidis, it was resolved that the
Board award the janitorial contract for the next two years to Ben Sel Cleaning.
4. Matters for Discussion
4.1 GM’s report
Lori provided information on the:
Growth Committee Meeting
Region of Waterloo , providers meeting with WRCHAC
Fiscal year end 2016
CMHC – Waterloo Region Industry Roundtable.
*Ted joined the meeting at 4:30
4.2 Rebranding and Website Development:
At the January 18, 2017 board meeting Lori presented information and recommendation
with respect to the rebranding and website development. At that time the Board asked to
revisit and request additional and revised quotations based on a reduced scope of work.
After discussion at the board meeting it was approved to retain Token Creative Services.
Res #06-03-17: Rebranding and Website Development
On a motion by B. Ioannidis seconded by A. Chin, it was resolved that the
Board award the Rebranding and Website Development contract to Token
Creative Services.
5. In-Camera Business
5.1 Motion to go In-Camera
Res #07-03-17: Approval for In-Camera
On a motion by T. Bleaney seconded by A. Chin, it was resolved that
the Board meet in-camera at to discuss a legal matter at 4:42 p.m.
5.2 Motion to come out of in-camera
Res #08-03-17 Approval to come out of In-Camera
On a motion by P. Kohli seconded by B. Ioannidis, it was resolved that the
Board come out of in-camera session of the March 22,2017 Board Meeting at
5:45 p.m.
6. Matters for Noting
7. Meeting Closing
7.1 Next Regular Meeting
Next meeting: Wednesday April 19, 2017 @ 4:00 PM.
7.2 Meeting Adjourned
Res #09-02-17: Approval to Adjourn
On a motion by F. Etherington seconded by A. Chin, it was resolved that the
Board meeting of March 22, 2017 be adjourned at 5:46 p.m.
__________________________ _____________________________
Chair Date
__________________________ ____________________________
Date
Vice--Chair