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HomeMy WebLinkAboutCouncil - 2017-01-23 S SPECIAL COUNCIL MINUTES JANUARY 23, 2017 CITY OF KITCHENER A special meeting of City Council was held at 12:53 p.m. this date, chaired by Mayor B. Vrbanovic with all members present. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Councillor P. Singh declared a pecuniary interest regarding Clause 17 (Various Projects Included in the 2017 Capital Forecast) as he and / or members of his family own property in the vicinity of various projects. 1. IN-CAMERA MEETING AUTHORIZATION Moved by Councillor S. Marsh Seconded by Councillor B. Ioannidis “That an in-camera meeting of City Council be held this date to consider a land acquisition / disposition matter.” Carried. The meeting then recessed at 12:54 p.m. and re-convened at 6:05 p.m., chaired by Mayor B. Vrbanovic with all members present. 2. 2017 OPERATING AND CAPITAL BUDGET Moved by Councillor S. Davey Seconded by Councillor D. Schnider "That the report of the special Finance and Corporate Services Committee meeting regarding the 2017 Operating and Capital Budgets be adopted." At the request of Councillor J. Gazzola, it was agreed that each Clause of the Committee report would be considered separately on a recorded vote. Responding to questions regarding Clause 11 and the possibility of delaying the hiring of some of the proposed Full Time Equivalents (FTE), Mr. J. Willmer, Chief Administrator,advised that prior to staff being hired, Council approval is required for head count and budget. He added as approximately 0.54% was trimmed from the Utility operations budget this had the effect of delaying the hiring of the corresponding FTEs. He noted the hiring of those positions would not occur until there were sufficient funds available in the budget. Councillor S. Marsh requested the clause pertaining to the transfer of $200,000 from the Tax Stabilization Reserve Fund to the 2017 tax levy be dealt with first as the result of that vote could impact the tax levy increase. The transfer of $200,000 to the tax levy was voted on and was LOSTon a recorded vote, with Councillors J. Gazzola, K. Galloway-Sealock, Y. Fernandes and Z. Janecki voting in favour; and, Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, P. Singh, B. Ioannidis, F. Etherington and S. Marsh in opposition. The report was then voted on Clause by Clause. Clause 1 – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Galloway-Sealock, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra:Councillors J. Gazzola, Y. Fernandes and Z. Janecki SPECIAL COUNCIL MINUTES JANUARY 23, 2017 - 4 -CITY OF KITCHENER Clause 2 - Carried Unanimously. Clause 3 – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Galloway-Sealock, P. Singh, B. Ioannidis, Z. Janecki, F. Etherington and S. Marsh Contra:Councillors J. Gazzola and Y. Fernandes Clause 4 – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Galloway-Sealock, B. Ioannidis, F. Etherington and S. Marsh Contra:Councillors J. Gazzola, Y. Fernandes, P. Singh and Z. Janecki Clause 5 – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Galloway-Sealock, B. Ioannidis, F. Etherington and S. Marsh Contra:Councillors J. Gazzola, Y. Fernandes, P. Singh and Z. Janecki Clause 6 – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, Y. Fernandes, K. Galloway- Sealock, P. Singh, B. Ioannidis, Z. Janecki, F. Etherington and S. Marsh Contra: Councillor J. Gazzola Clause 7 – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, Y. Fernandes, K. Galloway- Sealock, P. Singh, B. Ioannidis, Z. Janecki, F. Etherington and S. Marsh Contra: Councillor J. Gazzola Clause 8 (Communitech Technology Association) – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Galloway-Sealock, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra:Councillors J. Gazzola, Y. Fernandes and Z. Janecki Clause 8 (Balance) - Carried Unanimously. Clause 9 (THEMUSEUM) – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, Y. Fernandes, P. Singh, B. Ioannidis, F. Etherington and S. Marsh SPECIAL COUNCIL MINUTES JANUARY 23, 2017 - 5 -CITY OF KITCHENER Contra:Councillors J. Gazzola, K. Galloway-Sealock and Z. Janecki Clause 9 (KW Art Gallery) – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, Y. Fernandes, P. Singh, F. Etherington and S. Marsh Contra:Councillors J. Gazzola, K. Galloway- Sealock, B. Ioannidis and Z. Janecki Clause 9 (Pat the Dog Theatre) – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra:Councillors J. Gazzola, Y. Fernandes, K. Galloway-Sealock and Z. Janecki Clause 9 (Balance of Tier 2 Grants) – Carried Unanimously. Clause 10 – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Galloway-Sealock, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra:Councillors J. Gazzola, Y. Fernandes and Z. Janecki Clause 11 (Senior Developer) – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Galloway-Sealock, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra:Councillors J. Gazzola, Y. Fernandes and Z. Janecki Clause 11 (Business Analyst) – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, Y. Fernandes, K. Galloway- Sealock, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra: Councillor Z. Janecki Absent: Councillor J. Gazzola Clause 11 (Truck Driver – Sanitary Utility) - Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, Y. Fernandes, K. Galloway- Sealock, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra: Councillor Z. Janecki SPECIAL COUNCIL MINUTES JANUARY 23, 2017 - 6 -CITY OF KITCHENER Absent: Councillor J. Gazzola Clause 11 (Sewer Maintainer) - Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Galloway-Sealock, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra: Councillors Y. Fernandes and Z. Janecki Absent: Councillor J. Gazzola Clause 11 (Heavy Equipment Operator) – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, Y. Fernandes, K. Galloway- Sealock, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra: Councillor Z. Janecki Absent: Councillor J. Gazzola Clause 11 (Balance) – Carried Unanimously by all members present In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, Y. Fernandes, K. Galloway- Sealock, P. Singh, B. Ioannidis, Z. Janecki, F. Etherington and S. Marsh Absent: Councillor J. Gazzola Clauses 12 & 13 – Carried Unanimously. Clause 14 - Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Galloway-Sealock, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra:Councillors J. Gazzola, Y. Fernandes and Z. Janecki Clause 15 – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Galloway-Sealock, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra:Councillors J. Gazzola, Y. Fernandes and Z. Janecki Clause 16 – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, Y. Fernandes, K. Galloway- Sealock, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra: Councillors J. Gazzola and Z. Janecki SPECIAL COUNCIL MINUTES JANUARY 23, 2017 - 7 -CITY OF KITCHENER Clause 17 (Various Projects Included in the 2017 Capital Forecast) – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, J. Gazzola, Y. Fernandes, K. Galloway-Sealock, B. Ioannidis, Z. Janecki, F. Etherington and S. Marsh Pecuniary Interest & Abstention: Councillor P. Singh as he and / or members of his family own property in the vicinity of various projects. Clause 17 (Balance) - Carried Unanimously. Clause 18 - Carried Unanimously. Clause 19 – Carried Unanimously. Clause 20 – Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, Y. Fernandes, K. Galloway- Sealock, P. Singh, B. Ioannidis, F. Etherington and S. Marsh Contra: Councillors J. Gazzola and Z. Janecki 4. BY-LAW FOR THREE READINGS Moved by Councillor K. Galloway-Sealock Seconded by Councillor Y. Fernandes “That leave be given the Mover and Seconder to introduce a by-law to confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, be finally passed and numbered 2017-004 by the Clerk.” Carried. On motion the meeting adjourned at 6:45 p.m. MAYOR CLERK SPECIAL COUNCIL MINUTES JANUARY 23, 2017 - 8 -CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE – 2017 Operating Budget 1. That the general levy of $114,828,481 which results in approximately a 1.73% tax increase, excluding tax policy changes, be approved. 2. That assessment growth be budgeted at 1.65%. 3. That the following budgets for municipal enterprises be approved: Net Revenue RevenueExpense (Expense) Building Enterprise4,950,564$ 4,669,469$ 281,095$ Golf Enterprise2,993,774 2,981,450 12,324 Water Utility42,325,845 39,869,906 2,455,939 Sanitary Utility49,512,009 49,028,606 483,403 Storm Water Utility16,593,744 15,586,339 1,007,405 Gasworks Utility88,993,779 89,544,063 (550,284) Parking Enterprise5,284,525 5,228,231 56,294 $ 206,908,064210,654,240$ 3,746,176$ 4. That, effective March 1,2017, the water rate be increased 7.40% to $2.2395 per cubic metre and the sanitary sewer rate be increased 9.80% to $2.6451 per cubic metre; and, That the minimum charge for water and sanitary sewer be calculated as 1/10 m3 per day; and further, The flat rate sewer charge for properties not connected to the municipal water system be based on average annual residential consumption of 204 m3 at the current approved sanitary sewer rate ($2.6451 per cubic metre), billed monthly. 5. That, effective March 1, 2017, the storm water utility monthly rates be increased 9.2% to the following amounts: 2017 Monthly Charge Residential Single Detached Small$7.49 Residential Single Detached $12.49 Medium Residential Single Detached Large$16.42 Residential Townhouse/Semi- $8.92 Detached Residential Condominium$4.98 Multi-Residential (2-5 units)from $10.00 to $25.00 Multi-Residential (>5 units)$2.50 per unit per month Non-Residential Smallest$23.90 Non-Residential Small$63.91 Non-Residential Medium-Low$167.47 Non-Residentail Medium-High$488.87 Non-Residential Large$1,184.85 Non-Residential Largest$2,543.61 SPECIAL COUNCIL MINUTES JANUARY 23, 2017 - 9 -CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE – (CONT’D) 6. That the following net revenues/(expenditures) be approved for reserve funds: Net Change ($000's) CORPORATE: Arbitration12$ Insurance23 Mediation1 Sick Leave(796) WSIB699 Learning & Development(50) DEVELOPMENT: Development Charges3,242 PROGRAM SPECIFIC: Activa Group Sportsplex5 Economic Development(1,400) Election101 Oktoberfest- Public Art(4) Community Loan1 STABILIZATION: Building Enterprise Stabilization404 Gas Utility (Delivery) Stabilization3,700 Gas Utility (Supply) Stabilization(5,421) Gas Utility (Transportation) Stabilization1,268 Gas Utility (Carbon) Stabilization- Golf Enterprise Stabilization(1) Parking Enterprise Stabilization47 485 Sanitary Sewer Utility Stabilization Storm Water Utility Stabilization988 Water Utility Stabilization2,428 Tax Stabilization(180) Winter Control10 CAPITAL: Building Enterprise Capital(60) Gas Utility Capital(2,842) Gas Carbon Capital- Golf Enterprise Capital75 Parking Enterprise Capital- Sanitary Sewer Utility Capital55 Storm Water Utility Capital(1,468) Water Utility Capital(2,348) Tax Capital(464) DC Recovery1,123 Auditorium Ticket Sales1 Telephone(78) Computer(58) Equipment (1,746) Federal Gas Tax(767) Gas Utility Investment(156) Hydro Investment(3,705) Business Parks(57) Land Inventory1,722 Recreational Land(4,496) $ (9,707) Total Reserves: SPECIAL COUNCIL MINUTES JANUARY 23, 2017 - 10 -CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE – (CONT’D) 7. That the following local board operating budget appropriations be approved: a. Kitchener Public Library Board $10,611,172; and, b. Centre in the Square $1,781,500; and further, That additional transitional funding of $218,500 from the Tax Stabilization Reserve Fund for the Centre in the Square (CITS) be disbursed at the request of the CITS Board, with Council being notified by email of the request, and that the funding arrangement of splitting any surplus accumulated by CITS 50/50 between CITS and the City be applied to FY2016 and FY2017. 8. That Economic Development Grants be approved for 2017 as follows: Waterloo Region Economic Development Corporation $320,000 Waterloo Regional Tourism Marketing Corporation $90,000 Waterloo Region Small Business Centre $89,031 Communitech Technology Association $30,000 Business and Education Partnership $5,850 Skills Canada $5,850 Junior Achievement $5,735 9. That $26,000 of the former ‘CEI Operating Grant’ be reallocated to the Tier 2 Grant budget and distributed through the Tier 2 Grant process; and further, That $20,000 of the former ‘CEI Operating Grant’ be reallocated to the following THEMUSEUM $12,000; Kitchener Waterloo Art Gallery $ 4,000; and, Pat the Dog Theatre Creation $ 4,000. 10. That the following items be financed from the Economic Development Reserve Fund: Ref # A) ITEMS PREVIOUSLY APPROVED THROUGH STAFF REPORTS 5 Landing Pad Grants (CAO-14-011)$310,000 7 Parking Subsidy due to ION Construction (INS-15-096) $77,000 27 MIK - 44 Gaukel - Accelerator (CAO-16-016) $60,000 14 Small Business Centre (CAO-16-035 & 036) $30,000 $477,000 B) ITEMS APPROVED THROUGH THE BUDGET RESOLUTION 21 MIK - Communitech Grant $300,000 23 MIK - Two Way GO/High Speed Rail $50,000 24 MIK - Maker Expo $15,000 13 Physician and Specialist Recruitment $20,000 28 MIK - 44 Gaukel - Arts Build Ontario $10,000 30 MIK – Placemaking $10,000 $405,000 C) ANTICIPATED ALLOCATIONS SUBJECT TO FUTURE STAFF REPORTS 22 MIK - Incubator Capacity$500,000 25 MIK - Digital Kitchener $200,000 20 MIK - Music, Film and Interactive Media Industry Office $130,000 $830,000 D) ITEMS TO BE APPROVED BASED ON PURCHASING BY-LAW 29 MIK - Communications, Events and Studies $100,000 Grand Total $1,812,000 SPECIAL COUNCIL MINUTES JANUARY 23, 2017 - 11 -CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE – (CONT’D) 11. That the following Full Time Equivalent (FTE) additions be approved in core complement: IP Reference DescriptionFTE Senior Developer (Information Technology) 1 Op 04 Business Analyst (Corporate Contact Centre) 1 Op 04 Market Supervisor (Kitchener Market) 1 Op 05 Utilization Administrator (Gas Utility) 1 Op 08 Engineering Construction Project Manager (Engineering) 1 Op 09 Truck Driver (Sanitary Utility) 2 Op 11 Sewer Maintainer (0.5 Sanitary Utility, 1.5 Storm Utility) 2 Op 11 & 12 Heavy Equipment Operator (Storm Utility) 1 Op 12 Design and Construction Project Manager (Storm Utility) 1 Op 13 Engineering Technologist (Storm Utility) 1 Op 13 12. That the mileage rate per kilometre remain at $0.50 for the first 5,000 kilometres and $0.45 for each additional kilometre. 13. That the City of Kitchener’s per diem rates remain at $68/day ($12 for breakfast, $16 for lunch, $30 for dinner, and $10 for incidentals). 2017 Capital Budget and 10 Year Capital Budget & Forecast 14. That the Capital Budget & Forecast (2017-2026) be approved, with expenditures for all years totalling $1,240,837,000. 15. That capital out of current funding be included in the Capital Budget & Forecast for the year 2017 totalling $20,976,000 for Tax Supported Operations and $42,133,000 for City Enterprises. 16. That a total of $4,439,000 of debenture financing be approved for 2017 as follows, for a term not to exceed 10 years: Debt Projects Fire Fleet Additions1,060,000$ Kiwanis Rink Floor Replacement752,000 Kinsman Rink Floor Replacement752,000 Market Membrane Replacement600,000 Doon Pioneer Park Community Centre Addition515,000 Kiwanis Pool500,000 HVAC Replacement260,000 Total4,439,000$ SPECIAL COUNCIL MINUTES JANUARY 23, 2017 - 12 -CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE – (CONT’D) 17. That the following projects included in the Capital Forecast for 2017 be financed from the Development Charges Reserve Fund: $ (000's) NON ENGINEERING PROJECTS Doon Pioneer Park Community Centre Additions3,259 Equipment Acquisitions and Upgrades446 Community Trails344 Neighbourhood Park Development283 Resources Furniture and Equipment (KPL)202 Planning Studies185 District Park Development111 Fire Technology from Master Plan106 Technology Upgrade (KPL)21 Neighbourhood Park Rehab17 Victoria Park Redevelopment12 Heritage Impact Assessments10 Huron Natural Area Redevelopment2 McLennan Park Redevelopment1 Total4,999 ENGINEERING PROJECTS Otterbein/Forwell Pumping Station Upgrade1,460 Freeport Pumping Station Upgrade961 City Share Subdivsions828 Watercourse Improvement Program214 Intensification Allowance177 Engineering Studies176 Monitor/Update Upper Blair117 Misc Creek Rehabilitation106 Master Plan Feasibility Studies71 SCADA31 Total4,141 Grand Total9,140$ 18. That the following 2017 recoveries for specific oversized works be financed from the Development Charges Reserve Fund: $ (000's) Library Recovery882 Equipment Acquisitions Recovery96 Kitchener Operations Facility Recovery487 Charles & Benton Garage Recovery213 Civic District Garage Recovery389 Total2,067$ Administrative 19. That pursuant to Ontario Regulation 284/09, Council approves the exclusion of amortization expense and post-employment benefit expense for the purposes of the 2017 budget. 20. That the Proposed City of Kitchener 2017 - 2019 Business Plan – Strategic Actions, as outlined in Chief Administrative Officer’s report CAO-16-031, be approved.