HomeMy WebLinkAboutFCS-17-098 - E17-043 Consultant Services - Heiman Street and Mill Street Reconstruction
REPORT TO:Committee of the Whole
DATE OF MEETING:2017-06-05
SUBMITTED BY:Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
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REPARED BY:Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext.7089
WARD(S) INVOLVED:Ward 9
DATE OF REPORT:2017-05-16
REPORT NO.:FCS-17-098
SUBJECT:E17-043 Consultant Services – Heiman Street (West End to
Highland Road East) and Mill Street (Ottawa Street South to
Courtland Avenue East) Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E17-043 Consultant Services – Heiman Street (West
End to Highland Road East) and Mill Street (Ottawa Street South to Courtland
Avenue East) Reconstruction, be awarded toIBI Group, Waterloo,Ontario, at their
estimated fee of $390,423., including contingencies of $85,493.,plus H.S.T. of
$50,754.99, for a total of $441,177.99, based on a satisfactory contract being
negotiated and an upset fee being established.
BACKGROUND:
The Heiman Street (West End to Highland Road East) and Mill Street (Ottawa Street
South to Courtland Avenue East) reconstruction project (approximately 745 metres) has
been initiated to address the infrastructure issues that currently exist. The infrastructure
along Heiman Street andMill Street has reached the end of its useful life and requires
full replacement.
The project includes the reconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the
property line. The asphalt roadway will be reconstructed as well as sidewalks and
curbs. This phase of the project is for consulting services to complete the preliminary
design, final design, tendering, as well as contract administration and inspection.
Construction is expected to occur in 2019.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of L. Costa, Design & Construction Project Manager,J. Stevenson, Engineer
Construction Project ManagerandS. Shah, Design Engineer.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers AssociationElectronic Tendering
Information System relative to this project. Documents were downloaded by twelve (12)
interested parties and by the closing date of Tuesday April 25, 2017,ten (10) responses
had been received.
The review committee met on Friday May 5, 2017, to review the submissions and a
shortlist of four (4)candidates* wereselected for further interviews. The Committee met
onFriday May 12, 2017 to interview the shortlisted candidates. The Committee
recommendsawardingthe project to IBI Group, Waterloo,Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications/Expertise
Variety & Quality of DisciplinesIn House/In Consortium
Past Performance
Knowledge of the City (re: this area)
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant's Fees
Effectiveness of work plan
A listing of the responding parties follows for your reference:
AECOM Canada Inc. MarkhamON
Ainley Graham & Associates Ltd.GloucesterON
Associated Engineering (ONT) Ltd.Markham ON*
GHD Ltd. Waterloo ON
IBI Group Waterloo ON*
Glos Associates Inc. Windsor ON
MeritechEngineering Cambridge ON*
Morrison HershfieldLtd. Toronto ON
MTE Consultants Inc. Kitchener ON*
WSPCanada Inc. KitchenerON
*Shortlisted candidates
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope but the upset limitexceeds the budget allowance (B) provided within the
budget. The deficit (D) will be funded from the Accelerated Infrastructure Replacement
Program general account. There are sufficient funds in the account to fund the deficit.
Expression of InterestE17-043
Heiman and Mill Reconstruction
The total budget for all phases of this project is 3,072,029.00
Estimated Cost for this Phase of Work
Expression of Interest E17-043 costs, including HST441,177.99
less: HST rebate on tender (43,883.53)
Net Cost Being Awarded397,294.46 A
Costs to date 36,638.25
Projected Costs: Staff Time/Material Testing90,000.00
Total Estimated Cost for this Phase of Work$523,932.71 C
Budget for this Phase of Work
AIRP -Sanitary Utility228,785.00
AIRP -Storm Water Utility114,392.00
AIRP -Water Utility154,180.00
Total Budget for this Phase of Work$497,357.00 B
Estimated Deficit for this Phase of Work (B -C) (26,575.71)D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
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PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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