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HomeMy WebLinkAboutFCS Minutes - 2017-05-29 FINANCE &CORPORATE SERVICES COMMITTEEMINUTES MAY 29, 2017 CITY OF KITCHENER The Finance and Corporate Services Committee met this date commencing at 2:00 p.m. Present: Councillor S. Davey - Chair Mayor B. Vrbanovic and Councillors F. Etherington, Y. Fernandes, K. Galloway- Sealock, J. Gazzola, B. Ioannidis, Z. Janecki, S. Marsh, D. Schnider and P. Singh. Staff: J. Willmer, Chief Administrative Officer M. May, Deputy CAO, Community Services M. Goldrup, Acting Deputy CAO, Finance & Corporate Services C. Bluhm, Interim Executive Director, Economic Development R. Hagey, Director, Financial Planning J. Miller, C. Farrell, Manager, Waterloo Region Small Business Centre D. Ritz, Supervisor, Design & Development B. Saunderson, Senior Financial Analyst, Finance & Corporate Services D. Saunderson, Committee Administrator Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor J. Gazzola to discuss Consent Item 1, which was voted on and Carried. 1. CAO-17-017 - WATERLOO REGION SMALL BUSINESS CENTRE - AGREEMENTS WITH THE PROVINCE OF ONTARIO - STARTER COMPANY PLUS AND SUMMER COMPANY PROGRAMS -17-017, dated May 1, 2017 recommending the delegation of authority to execute recipient grant agreements for the Starter Company Plus and Summer Company programs. Mr. J. Willmer responded to questions from the Committee. On motion by Councillor K. Galloway-Sealock - it was resolved: That the Manager, Waterloo Region Small Business Centre, and the Executive Director, Economic Development, be delegated authority to execute recipient grant agreements to the satisfaction of the City Solicitor for the Starter Company Plus and -17- 017 2. CAO-17-018 - LAND EXCHANGE AND SALE OF LAND TO THE OWNER OF 447 DEER RIDGE DRIVE The Committee considered report CAO-17-018, dated May 16, 2017 authorizing the Mayor and Clerk to execute an agreement with the owner of 447 Deer Ridge Drive for their acquisition of the City owned parcel of land. On motion by Councillor K. Galloway-Sealock - it was resolved: That the Mayor and Clerk be authorized to execute an Agreement with the owner of 113.0 sq. m., legally described as Part 1 on Plan 58R-19735, at a purchase price of d for the area of 12.3 sq. m., legally described as Part 2 on Plan 58R-19735, at a purchase price of $1328., with all costs of this transaction to be borne by the owner of 447 Deer Ridge Drive; said agreement to be to the satisfaction of the City Solicitor, as outlined in Chief -17-018; and further, That the Mayor and Clerk be authorized to execute all documentation required to complete the transaction, said documentation to be to the satisfaction of the City FINANCE &CORPORATE SERVICES COMMITTEEMINUTES MAY 29, 2017 - 31 - CITY OF KITCHENER 3. FCS-17-094 - PARTICIPATORY BUDGETING FOLLOW-UP The Committee considered Finance & Corporate Services Department report FCS-17-094, dated May 5, 2017 regarding participatory budgeting engagement pilot projects for the redesign of Sandhills Park and Elmsdale Park. Mr. R. Hagey was in attendance and responded to questions from the Committee. Mayor B. Vrbanovic entered the meeting at this time. Mr. S. Geobey, University of Waterloo, addressed the Committee on behalf of the recommendation outlined in the Repor. He indicated there are a number of ways in which participatory budgeting can be conducted, stating in his opinion the proposed pilot projects will provide an opportunity to examine the budgeting method further. The following motion was then voted on and was Carried Unanimously on a recorded vote. On motion by Councillor S. Marsh - it was resolved: That staff be directed to conduct two participatory budgeting engagement pilot projects for the redesign of Sandhills Park and Elmsdale Park, as outlined in Finance and Corporate Services Department report FCS-17-094; and, That the participatory budgeting engagement process regarding park redesign be complete by the end of 2017; and further, That the focus of the participatory budgeting engagement be on improving 4. FCS-17-095 - POLICY REVIEW INVESTMENT POLICY The Committee considered Finance & Corporate Services Department report FCS-17-095, dated April 10, 2017 recommending approval of the amended Investment Policy FIN-PLA-605. Mr. R. Hagey was in attendance and responded to questions from the Committee. He noted staff are requesting an amendment to the Investment Policy, noting the Policy outlined on page 4-22 of the agenda this date should include Compliance limits is required within 30 days of non-compliance. He stated staff had referenced compliance limits within the staff report, indicating the statement should be reflected in the approved Policy. He further responded to questions from the Committee. Councillor B. Ioannidis left the meeting at this time. Councillor J. Gazzola requested that Update 2: Excluding the minimum primary bank account balance required to obtain a preferred rate from the ST Portfolio be voted on separately, and requested recorded votes on this matter. The request to vote on Update 2 was then voted on and was Carried on a recorded vote, with Mayor B. Vrbanovic and Councillors D. Schnider, P. Singh, S. Davey, S. Marsh, K. Galloway- Sealock, Y. Fernandes and F. Etherington voting in favour; and, Councillors J. Gazzola and Z. Janecki voting in opposition. Councillor B. Ioannidis was absent and accordingly did not vote. The following motion was then voted on and was Carried Unanimously on a recorded vote. Councillor B. Ioannidis was absent and accordingly did not vote. On motion by Councillor J. Gazzola - it was resolved: That Policy FIN-PLA- Corporate Services Department report FCS-17-095, be approved as amended at the May 29, 2017 Finance and Corporate Services Committee meeting. FINANCE &CORPORATE SERVICES COMMITTEEMINUTES MAY 29, 2017 - 32 - CITY OF KITCHENER Councillor S. Davey left the meeting at this time, Councillor D. Schnider resumed the Chair. Councillor J. Gazzola left the meeting at this time. 5. FCS-17-099 - POLICY REVIEW RESPECT IN THE WORKPLACE/VIOLENCE IN THE WORKPLACE The Committee considered Finance & Corporate Services report FCS-17-099, dated May 15, 2017 recommending approval of Respect in the Workplace and Violence in the Workplace policies. Mr. M. Goldrup was in attendance and responded to questions from the Committee. On motion by Mayor B. Vrbanovic - it was resolved: That Policy HUM-WOR-140 (Respect in the Workplace) and Policy HUM-WOR-250 (Violence in the Workplace), as attached to Finance and Corporate Services Department report FCS-17-099, be approved 6. ADJOURNMENT On motion, this meeting adjourned at 3:43 p.m. D. Saunderson Committee Administrator