Loading...
HomeMy WebLinkAboutKit Library - 2017-05-17[`u b I i c i ii, - y MINUTES OF BOARD OF TRUSTEES MEETING FOR KITCHENER PUBLIC LIBRARY BOARD CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 7:30 p.m. on Wednesday, May 17, 2017, by the Chair, Mr. Wayne Buchholtz, in the Administration Boardroom at Central. TRUSTEES PRESENT Ms. Katherine Andrews, Mr. Tim Blundon, Mr. Wayne Buchholtz, Mr. Cory Ernst, Ms. Jessica Kropf, Councillor Sarah Marsh, Ms. ,Jacqueline McLaren, Ms. Erin Rudland, Councillor Kelly Galloway-Sealock, Ms. Stephanie Soulis. Ms. Mary Chevreau, Secretary -Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Penny -Lynn Fielding, Ms. Sabina Franzen, Ms. Gloria Grigas. REGRETS Ms. Michelle Dow. 2. AGENDA REVIEW No changes were made to the Agenda. 17-28... On motion by Ms. Katherine Andrews and seconded by Ms. ,Jacqueline McLaren, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary/ conflict of interest declarations. Kitchener Public Library Board 2 May 17, 2017 3. MINUTES of the Board Meeting of April 19, 2017. 17-29... On motion by Ms. ,Jessica Kropf and seconded by Mr. Cory Ernst, it was RESOLVED that the Minutes of the Board Meeting of April 19, 2017, be approved. CARRIED 4. BUSINESS ARISING None. 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates Mr. Wayne Buchholtz noted that summer hours begin at the library on Monday, ,June 5, and continue until Saturday, September 2. All locations will close a half hour earlier. Central is currently now closed on Sundays, resuming Sunday service on October 15. (b) Facilities Planning & Building Committee Updates Ms. Erin Rudland reported that the stones on the walkway and stairs to the front entrance at Central are currently being re -installed. (c) Finance Committee Abri) 2017 Financial Statement In the absence of Ms. Michelle Dow, the Chair asked for questions regarding the April 2017 Financial Statement. 17-30... On motion by Ms. Stephanie Soulis and seconded by Ms. Erin Rudland, it was RESOLVED to accept the April 2017 Financial Statement, as printed. CARRIED Kitchener Public Library Board 3 May 17, 2017 (d) Public Service & Policy Committee Ms. ,Jacqueline McLaren reported that the Public Service & Policy Committee met several times to review and prepare the Board's Foundation and Governance policies, as well as revise the current Library Board Bylaws. Ms. ,Jacqueline McLaren recommended that the Library Board package as presented by the Public Service & Policy Committee at the meeting be considered for approval as the new Library Board Policy Manual. It was noted that an outstanding policy, Executive Limitations, will follow to complete the Manual at a later date. A question and answer period followed. 17-31 ... On motion by Ms. ,Jacqueline McLaren and seconded by Mr. Cory Ernst it was RESOLVED that the recommended package of Foundation and Governance policies as presented by the Public Service and Policy Committee be accepted as the new Library Board Policy Manual, as well as the revised Library Board Bylaws. CARRIED Mr. Wayne Buchholtz thanked the Public Service and Policy Committee, as well as Ms. Sabina Franzen, for their work in completing this task. (e) Report of the Secretary -Treasurer and CEO Updates Ms. Mary Chevreau shared photos of seniors and students enjoying Studio Central. Most recently a class visit of 60 students used this area for various activities. Incident Report Ms. Mary Chevreau summarized the incidents at all locations during the period of ,January to April 2017. Some staff have expressed serious concerns of the types of incidents they have had to deal with. With the help of City security staff, arrangements are being made for a security guard to work at Central on a part time basis during the month of ,June. Kitchener Public Library Board 4 May 17, 2017 Due to challenges with some incidents in the universal washroom on the Lower Level, this particular washroom will be locked and a sign posted on the door directing customers to use the washrooms on other floors. Activity in these areas will be monitored closely. Other For this year's Neighbour's Day celebration on Saturday, ,June 10, the library has a large scale map of the City that has been printed in puzzle pieces by neighbourhood. Each branch location will be sent their surrounding area of the City. Customers can design and 3D print their house in advance or decorate pre -made homes on Neighbour's Day to place on the map. Central has released its RFP for a new Library Management System. Proposals are due June 29 with presentations to be made in September by those vendors on the short list. 6. NEW BUSINESS None. 7. PRESENTATIONS (a) Report of Councillors Councillor Kelly Galloway-Sealock noted that City Council has approved the Kitchener Fire Department Master Plan as its guiding document for the next five years. The CAO of the City of Kitchener is retiring at the end of August and the recruitment process has started for his replacement. Councillor Sarah Marsh noted that new light bulbs are currently being sourced to replace the burnt out street lights on Queen Street. The existing bulbs have been discontinued. The City of Kitchener has started to install Smart Street lights in some areas of the City which offer narrow bandwith. Kitchener Public Library Board 5 May 17, 2017 8. ADJOURNMENT 17-32... There being no furth and seconded by Ms. meeting at 8:03 p.m. !r business, on motion by Ms. Katherine Andrews Stephanie Soulis, it was RESOLVED to adjourn the CARRIED ------------------------------- --------------------------------- Chair Secretary -Treasurer Kitchener Public Library Board May 17, 2017 [Attachments Accompanying May 17, 2017 Board Meeting] (a) April 19, 2017 Library Board Minutes (b) April 2017 Financial Statement (c) Foundation, Governance Policies & Revised Board Bylaws (d)