HomeMy WebLinkAboutFCS-17-115 - T17-092 Tri Rear Axle Conventional Cab and Chassis
REPORT TO:Committee of the Whole
DATE OF MEETING:2017-06-05
SUBMITTED BY:Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
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REPARED BY:Adam Buchholtz, Buyer,519-741-2200 ext. 7217
WARD(S) INVOLVED:N/A
DATE OF REPORT:2017-06-26
REPORT NO.:FCS-17-115
SUBJECT:T17-092 39,009 kg (86,000 lb.) G.V.W. Tri Rear Axle
Conventional Cab and Chassis with Dump Body
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-092 39,009 kg (86,000 lb.) G.V.W. Tri Rear Axle Conventional Cab
and Chassis with Dump Body, be awarded toTeam Truck Centres,Cambridge,
Ontario,at their tendered price of $175,000., plus H.S.T. of $22,750., for a total of
$197,750.
BACKGROUND:
Thisunit will replacea tractor and trailer (two units) in INS – Roads, as approved for
replacement in the 2017 Annual Fleet Equipment Review. Transitioning to a tri-axle cab
and chassis with dump body increases the number of staff which can be assigned to
this vehicle. A tri-axle truck can be a driven with a DZ license, while a tractor trailer
requires an AZ license. The tri-axle cab and chassis with dump body also enables
greater versatility in what the vehicle can be used for. This unitwill be used byINS-
Roads for hauling aggregates, snow, leaves and asphalt. The current unitsare sixteen
(16)and ten (10)years old with a ten (10) year life cycle.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by five (5) interested parties and by the closing date of Thursday
May25, 2017,three (3) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Bid Price
Team Truck CentresCambridge ON$197,750.00*
Team Truck Centres – Alternate BidCambridge ON$201,705.00
Altruck International Truck CentresKitchener ON$223,005.50
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
he recommendation of this report supports the achievement of the city’s strategic
T
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but
the upset limit is beyond the allowance provided within the budget (B). Funding forthis
equipment is included within the approved capital budget. The estimated deficit (D) will
be funded from previous surpluses that have been closed out to the Equipment Reserve
Fund.
Tender T17-092
Supply and Install One (1) 39,000 kg (86,000 lb.) G.V.W. TriRear Axle Conventional
Cab and Chassis withDump Body
Estimated Cost for this Tender
Tender T17-092 costs including optional equipment and HST197,750.00
less: HST rebate on tender(19,670.00)
Net Cost Being Awarded178,080.00A
Projected Costs for Additional Outfitting(Includes GPS, Two-
way Radio, Decals, and PDI)2,000.00
Total Estimated Cost for this Tender$180,080.00C
Budget for this Tender
Replacement of units in Operations -Roads & Traffic$174,000.00 B
Estimated Surplus/(Deficit) for this Tender (B -C)(6,080.00)D
to be funded from Equipment Reserve Fund
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
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ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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