HomeMy WebLinkAboutFCS-17-125 - T17-004 Graber Place Watermain Extension
REPORT TO:Committee of the Whole
DATE OF MEETING:2017-06-26
SUBMITTED BY:Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
P
REPARED BY:Adam Buchholtz, Buyer,519-741-2200 ext. 7217
WARD(S) INVOLVED:Ward 2
DATE OF REPORT:2017-06-09
REPORT NO.:FCS-17-125
SUBJECT:T17-004 Graber Place Watermain Extension
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-004 Graber Place Watermain Extension, be awarded to A.
vanEgmond Construction (2005) Ltd., Smithville, Ontario, at their corrected
tenderedprice of $276,150., including provisional items and contingencies of
$16,635., plus H.S.T. of $35,769.50, for a total of $310,919.50.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of GraberPlace (Watermain
Extension). The project includes the reconstruction of underground services
(watermain) in order to loop the existing watermain to provide system redundancy.
T
here are 10 homes at the end of Graber Place at the expressway that are supplied
water from a 6” watermain that travels under the expressway. If this watermain were to
fail, there would be no way to supply water to these residents. The watermain was
installed in 1956. In 1970, a regional watermain was installedon the other side of
Montgomery Creek, approximately 65 m from the end of the existing watermain on
Graber Place, and the watermains were never inter-connected.
This work was originally planned in case of a watermain break under the expressway,
which could not easilyberepairedand the residents on Graber Place would not have
water supply for long period of time. This work needs to be completed ahead of the
Sheldon Avenue reconstruction which is currently being reconstructedand requires this
interconnection to be in placeto provide for additional fire flow capacity.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.v. - 1
The administration, design and tenderingportion of the project has been completed by
AECOM Canada Ltd., staff The construction administration and inspectionportion of
this project willalso been completed by AECOM Canada Ltd.,staff.The project is
scheduled to begin July, 2017, weather permitting.
REPORT:
Tenderswere advertised publiclyon the City of Kitchener website and the internet
through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by eighteen (18) interested parties and by the closing
date of ThursdayJune 8, 2017,one (1) tenderhad been received.
The tender was reviewed by Z. Haider, AECOM Canada Ltd., the City’s Consultant for
the projectandL. Costa, Design & Construction Project Managerwho concur with the
above recommendation.
The following tender wasreceived:
Corrected
Bid PriceBid Price
A. vanEgmond Construction (2005) Ltd. Smithville ON$316,422.50 $310,919.50*
The tender waschecked for mathematical errors and correctedaccordingly.
The bid received is in line with the estimate provided by the City’s Consultant for the
project.Receiving one bid may have been due to the amount of work that required
directional drilling.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
1.v. - 2
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but
the upset limit exceeds the budget allowance (B) provided within the budget. The deficit
(E) will be funded fromthe Trenchless Pipe Rehabaccount. There are sufficient funds
in the account to fund the deficit.
Tender T17-004
Graber Place Watermain Extension
The total budget for all phases of this project is 166,000.00
Estimated Cost for this Phase of Work
Tender T17-004 costs, including HST310,919.50
less: HST rebate on tender(30,926.85)
Net Cost Being Awarded279,992.65 A
Projected Costs: Staff Time/Material Testing15,666.00
Total Estimated Cost for this Phase of Work$295,658.65 C
Budget for this Phase of Work
Water Utility116,000.00
Total Budget for this Phase of Work$116,000.00 B
Estimated (Deficit) for this Phase of Work (B -C)(179,658.65)D
Estimated (Deficit) from previous phases(36,362.75)
Total Estimated (Deficit) $(216,021.40)E
The budget was originally based on a less intrusive routeand open cut trenching.
During the design phase it was determined the complexity of the project was
underestimated, and would require a different route and utilize directional drilling instead
of open cut trenching. The trenchless rehabilitation account is typically used to fund
the rehabilitation of existing watermains, but is being used to fund the deficitfor this
project, given the use of less invasive directional drilling instead of typical construction
usingopen cut trenching.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1.v. - 3