HomeMy WebLinkAboutFCS-17-126 - E17-085 Consultant Services - Vanier Drive Reconstruction
REPORT TO:Committee of the Whole
DATE OF MEETING:2017-06-26
SUBMITTED BY:Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
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REPARED BY:Adam Buchholtz, Buyer
519-741-2200 ext. 7217
WARD(S) INVOLVED:Ward 3
DATE OF REPORT:2017-06-09
REPORT NO.:FCS-17-126
SUBJECT:E17-085 Consultant Services - Vanier Drive Reconstruction
(Walton Avenue to Shelley Drive)
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E17-085 Consultant Services - Vanier Drive
Reconstruction(Walton Avenue to Shelley Drive), be awarded toIBI Group
Professional Services (Canada) Inc., Waterloo,Ontario, at their estimated fee of
$325,138., including contingencies of $29,558.,plus H.S.T. of $42,267.94, for a
total of $367,405.94, based on a satisfactory contract being negotiated and an
upset fee being established.
BACKGROUND:
T
he Vanier Drive(Walton Avenue to Shelley Drive) reconstruction project
(approximately 550 meters) has been initiated to address the infrastructure issues that
currently exist. The infrastructure along this section of Vanier Drive has reached the end
of its useful life and requires full replacement.
The project includes the reconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the
property line. The asphalt roadway will be reconstructed as well as sidewalks and
curbs. This phase of the project is for consulting services to complete the preliminary
design, final design, tendering, as well as contract administration and inspection.
Construction is expected to occur in 2019.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of D. Lupsa, Design & Construction Project Manager,K. Mick, Design &
Approvals Engineer, B. Garcia, Engineer Construction Project Managerand A.
Buchholtz,Buyer.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by twelve (12)
interested parties and by the closing date of Thursday May 25, 2017,two (2) responses
had been received.
The review committee met on Thursday June 8, 2017, to interview the respondents.The
Committee recommendsawardingthe project to IBI Group Professional Services
(Canada) Inc., Waterloo, Ontario.
The Committee rated consultants on the following criteria:
Qualifications/Expertise
Variety & Quality of Disciplines In House/In Consortium
Proposed Project Team
Effect of Interview
Effectiveness of work plan
Cost of Consultant Fees
A listing of the responding parties follows for your reference:
AECOMCanada Ltd. KitchenerON
IBI Group Professional Services (Canada) Inc. Waterloo ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
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and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest(A), is fair and reasonable for a purchase of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this purchase is included within the approved capital budget. The
estimated surplus (E) will remain in the account to be used towards the construction
phase of the project.
Expression of Interest E17-085
Vanier Drive
The total budget for all phases of this project is 2,566,135.00
Estimated Cost for this Phase of Work
Expression of Interest E17-085 costs, including HST367,405.94
less: HST rebate on expression of interest(36,545.49)
Net Cost Being Awarded330,860.45 A
Costs Incurred to Date17,985.70
Projected Costs: Staff Time/Material Testing65,064.00
Total Estimated Cost for this Phase of Work$413,910.15 C
Budget for this Phase of Work
AIRP -Sanitary Utility190,569.00
AIRP -Stormwater Utility95,285.00
AIRP -Water Utility128,428.00
$414,282.00 B
Estimated Surplusfor this Phase of Work (B -C)371.85 D
Estimated Surplus/(Deficit) from previous phases
Total Estimated Surplus $371.85 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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