HomeMy WebLinkAboutFCS-17-140 - Q17-065 One (1) 2,721-2,812 kg (6,000-6,200 lb.) G.V.W. Standard Cargo Van
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-08-28
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-07-27
REPORT NO.: FCS-17-140
SUBJECT: Q17-065 One (1) 2,721-2,812 kg (6,000-6,200 lb.) G.V.W.
Standard Cargo Van
___________________________________________________________________________
RECOMMENDATION:
For Information Only.
BACKGROUND:
This unit will be replacing a current cargo van unit (unit# 4445) utilized by the Direct
Detect team within the Fire Department , as approved for replacement in the 2016
Annual Fleet Equipment Review. This unit will be used to carry equipment and parts for
Direct Detect. The current unit is nine (9) years old with an eight (8) year lifecycle.
REPORT:
In accordance with the Purchasing and Materials Management Bylaw clause 170.3.7 -
“When any written formal quote other than the lowest bid is accepted, a report shall be
taken to the next meeting of Council for their information”.
Quotation Q17-065 One (1) 2,721-2,812 kg (6,000-6,200 lb.) G.V.W. Standard Cargo
Van, has been awarded to Parkway Ford., Waterloo, Ontario, at their quoted price of
$27,040., plus optional repair manual of $350., optional vinyl floor covering of $245.,
optional blue tooth of $1,092., optional sliding door with fixed glass of $270., and
optional cargo area panels of $220., plus H.S.T. of $3,798.21, for a total of $33,015.21.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Quotations were advertised publicly on the City of Kitchener website. Documents were
downloaded by four (4) interested parties and by the closing date of Friday July 21,
2017, three (3) quotations had been received.
The following quotations were received:
Bid Price Corrected Bid Price
Blue Mountain
Chrysler Ltd. Collingwood ON $28,454.23
Parkway Ford Sales
1996 Ltd. Waterloo ON $30,555.00 $30,555.20*
Georgian Chevrolet
Buick GMC Inc. Barrie ON $30,877.53
Quotations were checked for mathematical accuracy and corrected accordingly.
The low bid submitted by Blue Mountain Chrysler Ltd. did not meet the specifications in
the following areas: the wheelbase is less than required, gross vehicle weight (G.V.W.)
is less than required, front and rear axles are less than the 3,300 pounds required and
the engine horsepower is less than required. These specifications must be met since
the interior of the vehicle is being used for shelving to hold parts and equipment. As a
result, the quotation submission from Blue Mountain Chrysler Ltd. was deemed non-
compliant and was disqualified.
The quotes were reviewed by M. Born, Manager of Fleet, who concurred with the review
and award.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this quotation (A), is fair and reasonable for a purchase of this scope
and the upset limit is within the budget allowance (B) provided within the budget.
Funding for this equipment is included within the approved capital budget. The
estimated surplus (D) will remain within the Equipment Reserve Fund to fund future
equipment purchases.
Quotation Q17-065
Supply One (1) 6,000 lb. - 6,200 lb. G.V.W. Standard Cargo Van
Estimated Cost for this Quotation
Quotation Q17-065 costs including optional equipment and HST 33 ,0 15.21
less: HST rebate on quotation (3,283.99)
Net Cost Being Awarded 29,731.22 A
Projected Costs for Additional Outfitting (Includes Two-Way Radio,
PDI, Decals, Shelving, Divider and Panels) 6,000.00
Total Estimated Cost for this Quotation $35,731.22 C
Budget for this Quotation
Replacement of unit 4445 in Fire $45,000.00 B
Estimated Surplus/(Deficit) for this Quotation (B - C) 9,268.78 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services