HomeMy WebLinkAboutFCS-17-157 - T17-113 Landscape Site Works (Playground Construction)Staff ReportiTC I N R finance and Como "ate Services Department www.kitchen er ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-08-28
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward(s) 3, 4, 7
DATE OF REPORT: 2017-08-18
REPORT NO.: FCS -17-157
SUBJECT: T17-113 Landscape Site Works (Playground Construction)
RECOMMENDATION:
That Tender T17-113 Landscape Site Works (Playground Construction), be
awarded to Greenspace Landscaping & Property Services Inc., Toronto, Ontario,
at their tendered price of $169,554.90, plus H.S.T. of $22,042.14, for a total of
$191,597.04.
BACKGROUND:
On August 28th Council will be asked to consider two contracts regarding the
preparation, design, and installation of new park and playground amenities related to
Resurrection Park, Upper Canada Neighbourhood Park, and Traynor Park. This tender
relates to the site preparation required prior to playground installation, and construction
of connecting trails and accessible access ramps. The other tender (P17-114) under
consideration relates to design, supply and installation of the new playground
equipment. It has been found to be more efficient and cost effective to separate out park
works in this manner.
Resurrection Park is located at 71 Resurrection Drive within Ward 7, and is directly
adjacent to the property of Resurrection Catholic Secondary School. The park which
encompasses 0.41 ha is also adjacent to a SWM Pond facility along Resurrection
Drive. The existing playground equipment within Resurrection Park is scheduled to be
replaced in 2017 as part of the annual playground replacement budget, as it has also
come to the end of its 20 year life expectancy. In addition, due to AODA Accessibility
requirements an accessible pathway is required to be installed from the existing
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
maintenance access for the SWM Pond facility to the playground, as well as accessible
safety surfacing, and standard concrete curb and ramp.
Upper Canada Neighbourhood Park is located at 216 Farrier Drive within Ward 4. The
park which encompasses 0.65 ha is accessible from an existing walkway block between
residential addresses 9 Farrier PI. and 19 Farrier PI. The existing playground
equipment within Upper Canada Neighbourhood Park is scheduled to be replaced in
2017 as part of the annual playground replacement budget, as it has come to the end of
its 20 year life expectancy. In addition, due to AODA Accessibility requirements an
accessible pathway is required to be installed from the existing walkway block to the
playground, as well as accessible safety surfacing, and standard concrete curb and
ramp. Please note that Upper Canada Neighbourhood Park is located on the west side
of Schneider Creek and is not associated with the Southwest Optimist Sports Field work
that is currently being undertaken.
Traynor Park is located at 345 Traynor Ave., within Ward 3 and encompasses only 0.15
ha. Following recent Ion LRT construction, the playground that was previously located
within Traynor Park was removed, as it existed on KW Hydro Lands. The City of
Kitchener is replacing the playground in the most suitable revised location within park
property. In addition, due to AODA Accessibility requirements an accessible pathway
will be installed from the existing adjacent pedestrian trail to the playground, as well as
accessible safety surfacing, and standard concrete curb and ramp.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by seven (7) interested parties and by the closing date of Thursday
August 18, 2017, three (3) tenders had been received.
The following tenders were received:
Greenspace Landscaping & Property Services Inc. Toronto ON $191,597.04*
Bomar Landscaping Inc. Guelph ON $227,240.74
CSL Group Ltd. Ancaster ON $310,740.96
The tender was reviewed by K. Leasa, Associate Landscape Architect, and A.
Buchholtz, Buyer, who concurs with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and
the upset limit is within the funding available (B) for this project. Funding for this
project is included within the approved capital budget. The estimated surplus (D)
will be used to fund future playground projects.
T17-113
Landscape Site Works (Playground Construction)
Estimated Cost for this project
Tender T17-113 costs, including HST
less: HST rebate
Net Cost Being Awarded
Projected Costs
Total Estimated Cost
Budget for this project
Playground AODA Capital Account
Playground General Provision Capital Account
Total Budget
Estimated Surplus/(Deficit) for this Phase of Work (B - C)
Total Estimated Surplus/(Deficit)
COMMUNITY ENGAGEMENT:
191,597.04
;19,057.96)
172,539.08 A
$172,539.08 C
62,900.00
122,100.00
$185,000.00 B
12,460.92 D
$12,460.92 E
INFORM — This report has been posted to the City's website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services