HomeMy WebLinkAboutINS-17-055 - Centre in the Square 2018 Capital Funding AdvanceStaff R port
1TC f I N R Infrastructure Services Department wmkitchenerca
REPORT TO:
Committee of the Whole
DATE OF MEETING:
August 28, 2017
SUBMITTED BY:
Lynda Stewart, Interim Director, Facilities Management,
519-741-2600 x4215
PREPARED BY:
Beatrice Powell, Project Manager, Facility Asset Management,
519-741-2600 x4147
WARD(S) INVOLVED:
All
DATE OF REPORT:
August 15, 2017
REPORT NO.:
INS -17-055
SUBJECT:
Centre In The Square 2018 Capital Funding Advance
RECOMMENDATION:
That Council approve the advance of $300,000 of 2018 capital funding to the
Centre In The Square in 2017.
BACKGROUND:
In January 2017, Council approved additional funding to the Centre in the Square
(CITS) capital account to address deferred maintenance, accessibility requirements,
and future capital maintenance. Facilities Management and CITS staff then developed
a work plan for 2017/2018 which focused on addressing all critical deferred
maintenance within these two years. A number of projects are now in progress,
including significant roof replacements and repairs, HVAC replacements, the
construction of a universal barrier -free washroom, and conversion of all exterior lighting
and lit signage to LED.
REPORT:
The Roof/Mechanical Replacement Project involves the replacement and repair of
approximately 50% of the CITS roof area and a significant replacement of HVAC
equipment. This project was originally tendered as two phases (2017/2018), in order to
align with budget, and was awarded by CITS.
Once the project was underway, it was discovered that the successful bidder had
incorrectly assumed all work was to be completed in 2017. The bidder has indicated
they will honour pricing and perform the work in 2018 if required; however, it would be
advantageous for the City, CITS, and the contractor to proceed with all of the roof work
in 2017. Completing the work in 2017 will help prevent further water damage to the
facility, minimize disruption to CITS operations, and allow the work to be completed
more efficiently and effectively compared with remobilizing to complete the work in a
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second phase in 2018. Completing this work in 2017 will also minimize scheduling
conflicts for other planned 2018 building envelope repairs (e.g. windows, masonry,
siding) This is additionally important given CITS' short summer closure of 8 weeks,
which limits the time for this kind of work to be accomplished without impacting CITS
patrons.
Staff have reviewed the 2017 work plan for CITS and can confirm that all existing 2017
funds are allocated to projects that are either in progress/completed, or will leverage
50% grant funding. For this reason, deferral of any other 2017 work is not an option.
Instead, staff recommend advancing $300,000 of the planned 2018 capital budget
funding to CITS in 2017. It is important to note this is not a request for increased
funding, but merely preapproving $300,000 of 2018 capital budget funding in
2017.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic
vision of effective and efficient services and good stewardship of city assets.
FINANCIAL IMPLICATIONS:
Approval of the recommendation will mean $300,000 of 2018 capital funding will be
preapproved by Council to be transferred to CITS in 2017. The CITS capital budget will
remain unchanged as shown below:
CITS 2017-2026 Capital Budqet & Forecast
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
$2,035
$2,047
$557
$569
$580
$592
$603
$616
$628
$640
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in
advance of the council meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
2017 Cap 01 — Centre In The Square (CITS) Asset Management Plan
2015 CITS Governance Review report (FCS -15-139)
ACKNOWLEDGED BY: Justin Readman,
Interim Executive Director, Infrastructure Services