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HomeMy WebLinkAboutFCS-17-161 - P17-117 Snow Clearing City Parking Lots REPORT TO:Committee of the Whole DATE OF MEETING:2017-09-25 SUBMITTED BY:Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY:Steve Rudak, Buyer,519-741-2200 ext. 7213 WARD(S) INVOLVED:Wards 9 & 10 DATE OF REPORT:2017-09-14 REPORT NO.:FCS-17-161 SUBJECT:P17-117 Snow Clearing City Parking Lots ___________________________________________________________________________ RECOMMENDATION: That Proposal P17-117Snow Clearing City Parking Lots, be awarded to 2515579 Ontario Inc.,Kitchener, Ontario, at their proposed ratesper lot, for aone (1) year term with an option to renewfor four (4)additional twelve (12) month terms. BACKGROUND: This contract is for the snow clearing at City owned and operated above ground parking lots within the Enterprise Division. The service ensures parking lots are cleared in the most efficient and economical manner possible. This is an outsourced requirement as the City does not have the resources to provide an adequate level of service response. The price for plowing, clearing and removal to a designated dumping area is fixed for the first term of contract. The average annual spend over the past three (3) years is $89,083.20. The actual spend will depend on the level of activity throughout the term of contract. REPORT: This Proposal wasadvertised publicly on the City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded by eighteen (18)interested parties and by the closing date of Thursday September 7, 2017,two (2) proposalshad been received. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. The following proposalswere received: 2515579 Ontario Inc. Kitchener ON* Moser Landscape GroupWaterloo ON The proposals were evaluated on the following criteria: •Price •Work Experience •Equipment and ManpowerCapacity The price for s now clearing city parking lots has increased 7% from the 2014contract. Thiscontract is based on a priceper lot clearing rate, overall spend will be dependent on snow fall. Proposals were reviewed by P. McCormick, Manager, Parking Operations and T. Konstantinidis, Supervisor, Parking Operations, and S. Rudak, Buyer, who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: Funding will be provided from various operating accounts. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate Services