HomeMy WebLinkAboutFCS-17-162 - Q17-070 Trailer Mounted Drum-Type Brush Chipper
REPORT TO:Committee of the Whole
DATE OF MEETING:2017-09-25
SUBMITTED BY:Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY:Adam Buchholtz, Buyer, 519-741-2200ext. 7217
WARD(S) INVOLVED:N/A
DATE OF REPORT:2017-09-15
REPORT NO.:FCS-17-162
SUBJECT:Q17-070 One (1) Trailer Mounted Drum Type Brush Chipper
___________________________________________________________________________
RECOMMENDATION:
For Information Only
BACKGROUND:
Thisisan additional unit forCommunity Services – Sport and Cemeteriesas approved
in the 2016 Annual Fleet Equipment Review.This unit will be used forchippingtree
branches duringregular maintenance, andfromstorm damage.Thisunitwill have an
eleven (11) yearplannedlifecycle.
REPORT:
In accordance withthe Purchasing and Materials Management Bylaw clause 170.3.7 -
“When any written formal quote other than the lowest bid is accepted, a report shall be
taken to the next meeting of Council for their information”.
Quotation Q17-070One (1) Trailer Mounted Drum Type Brush Chipper, has been
awarded to NortraxCanada Inc.,Cambridge, Ontario, at their quoted price of $44,244.,
plus H.S.T. of $5,751.72, for a total of $49,995.72.
Quotationswere advertised publicly on the City of Kitchener website. Documents were
downloaded by six (6) interested parties and by the closing date of Monday July 31,
2017, five (5) quotationshad been received.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
The following quotations were received:
Bid Price
Altec Industries Ltd.Milton ON $45,120.90
NortraxCanada Inc. Cambridge ON $49,995.72 *
Vermeer Canada Inc. Brampton ON $56,387.00
Allan Fyfe Equipment Ltd. Concord ON $59,878.70
Nortrax Canada Inc. – Alternate BidCambridge ON $70,202.38
The low bid submitted by Altec Industries Ltd. did not meet the specifications in the
following areas: lack oftongue jack, which is required to remove the chipper from the
truck when not being used, and lack ofcoolant type block heater,which is required for a
diesel engine to start in the winter months. As a result, the quotation submission from
Altec Industries Ltd. was deemed non-compliant and was disqualified.
The quotes were reviewed by M.Born,Manager of Fleet, who concurred with the above
review and award.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this quotation (A), is fair and reasonable for a purchase of this scope,
but the upset limit is beyond the allowance provided within the budget (B). Funding for
this equipment is included within the approved capital budget. The estimated deficit (D)
will be funded from previous surpluses that have been closed out to the Equipment
Reserve Fund.
Quotation Q17-070
Supply and Install One (1) Trailer Mounted Drum Type Brush Chipper
Estimated Cost for this Quotation
Quotation Q17-070 costs including HST 49,995.72
less: HST rebate on tender (4,973.03)
Net Cost Being Awarded 45,022.69A
Projected Costs for Additional Outfitting -
Total Estimated Cost for this Quotation $45,022.69C
Budget for this Quotation
Additional unit in CSD –Sport and Cemeteries $45,000.00B
Estimated Surplus/(Deficit) for this Quotation (B -C) (22.69)D
to be funded from Equipment Reserve Fund
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate
Services