HomeMy WebLinkAboutFCS-17-163 - T17-034 South Kitchener District Park - Phase 1 Area Grading
REPORT TO:Committee of the Whole
DATE OF MEETING:2017-09-25
SUBMITTED BY:Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY:Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED:Ward 5
DATE OF REPORT:2017-09-15
REPORT NO.:FCS-17-163
SUBJECT:T17-034 South Kitchener District Park (SKDP) Phase 1 Area
Grading
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-034 South Kitchener District Park (SKDP) Phase 1 Area Grading,
be awarded to Kieswetter Excavating Inc.,St. Clements, Ontario, at their tendered
price of $693,903.95, including contingencyof $70,000., plus H.S.T. of $90,207.51,
for a total of $784,111.46.
BACKGROUND:
TheSouth Kitchener District Park (SKDP) Master Plan servesas a vision for the future
overall development of the park and to guide future site planning and detailed design
work of the many park facilities and features. The proposed district park features
represent an important extension of the strategic delivery of leisure and recreational
facilities andservices, as well as delivery of important active-park and open space
resources to service and support the emergence of the southwest Kitchener community.
The park willbe constructed in three(3)phases. Construction of the first phase will
begin in the fall of 2017and openin spring of 2019. Two(2)remaining phases will
complete the park stage, which will be followed by a future indoor facility building stage.
Thefirstphase includesthe site area grading, stormwater management, site services,
primary park roadway, parking, landscaping, soil remediation, and relocation of the
heritage house. Further, this phase will construct two(2)artificial (lit) turf fields, one
natural turf field, multi-use green/play space, playground and splash pad.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
This tender will clearthe propertyfor phase 1 park constructionandinvolvesoverall
grading and soil management activities. Grading the site this fall will allow the
implementation of phase 1 infrastructure construction works to be completed during the
2018 construction season.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the internet
through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by fifteen (15) interested parties and by the closing date
of Monday September11, 2017,four (4) tenders had been received.
The tenders were reviewed by S. Bendo, Stantec Consulting Ltd., the City’s Consultant
for the project andT. Jacobs,Park Development Project Manager, who concur with the
above recommendation.
The following tenders were received:
Bid Price
Kieswetter Excavating Inc. St. Clements ON$784,111.46 *
Nellis Construction Limited Acton ON $852,563.02
VanRooyen Earthmoving Ltd.Woodstock ON$1,290,205.75
Gateman-Milloy Inc. Kitchener ON$1,312,203.49
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this Tender (A), is fair and reasonable for a project of this scope and
the upset limit is within the funding available (B) for this project. Funding for this project
is included within the approved capital budget. The estimated surplus (D) will remain in
the account for the remaining phases of the project.
Tender T17-034
South Kitchener District Park (SKDP)
Phase 1 Area Grading
Estimated Cost for this Phaseof Work
Tender T17-034 costs, including HST784,111.46
less: HST rebate(77,994.77)
Net Cost Being Awarded706,116.69 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting15,000.00
Total Estimated Cost for this Phase of Work$721,116.69 C
Budget for this Phase of Work
South Kitchener District Park Capital Account825,000.00
Total Budget for this Phase of Work$825,000.00 B
Estimated Surplus/(Deficit) (B -C)103,883.31 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS-13-043 South Kitchener District Park Master Plan - Community and
Infrastructure Services Committee, November 18, 2013
ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate
Services